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HomeMy WebLinkAboutNov 20th, 2013MINUTES OF THE BOARD OF PUBLIC WORKS OF THE CITY OF JEFFERSONVILLE, INDIANA November 20, 2013 Mayor Moore called the meeting to order at 9:33am and on the call of roll were Councilperson Bryan Glover and Public Works Coordinator Rick Lovan. Also present: HR Director Kim Calabro, P&Z Director Shane Corbin, Utility Billing Manager Elisha Dale, Controller Amy Deering, IT Director Matt Dyer, Police Chief Chris Grimm, Animal Shelter Director Charlie Heavrin, Assistant Fire Chief Josh Thompson; Corporate Attorney Les Merkley, Street Commissioner Clark Miles, Parks Superintendent Paul Northam, Building Commissioner Russ Segraves, Executive Assistant Judith VanGilder, UEZ Director Kelly Phillips, Grant Writer DeLynn Rutherford, Vehicle Maintenance Director Bubby Vissing, Administrative Assistant Candy Stewart. Mr. Lovan made a motion to APPROVE the November 13, 2013, minutes with Councilperson Glover seconding, PASSING on a vote of 3-0. Councilperson Glover made a motion to APPROVE payroll with Mr. Lovan seconding, PASSING on a vote of 3-0. OLD BUSINESS: 1. Paul Northam — Road Closure: Mr. Northam requested board approval to close the road on Charlestown Pike in front of the Woehrle complex and Creekside Subdivision for five days in order to perform road work. Mr. Northam stated that there will be signage at Utica-Sellersburg Road and at Holman's Lane stating that the road is closed and open for local access only. The road is scheduled to close today and reopen Monday morning. Mayor Moore asked Mr. Northam if the neighbors were in agreement with this closure and Mr. Northam stated that they were happy with the five-day closure as opposed to the 4-6 week option. Mr. Lovan made a motion to APPROVE the contract with Councilperson Glover seconding, PASSING on a vote of 3- 0. NEW BUSINESS: 1. Brian Gordon — Vacating Jeff Boat Docks: Mr. Gordon came before the board to request additional time to move his boat from the docks on Riverside Drive. Mr. Gordon stated that he is willing to move, but won't be able to do so by the end of this month as the letter from the Parks Department mandated. Mayor Moore asked Mr. Gordon how much additional time he was requesting and he stated a month. Mayor Moore explained that he cannot give Mr. Gordon an additional month due to the conversations he has had with the insurance agent who has declared the docks a liability. Mr. Gordon stated that the insurance company knows that they are carrying $500,000 worth of liability insurance, but Mayor Moore explained that if someone would get hurt, the city will still be sued. Mayor Moore asked Mr. Gordon to meet with him after the BPW meeting to discuss. 2. Kelly Phillips — StructurePoint: Ms. Phillips presented a claim for board approval of $16,124.97 for Chestnut Street Big 4 Bridge Streetscape. Councilperson Glover stated that there have been drainage issues in that area and asked if the cause has been determined and Ms. Rutherford explained that they are working on finding the cause. Mr. Merkley stated that they are not releasing any retainage until it's resolved. Mr. Lovan made a motion to APPROVE the claim to StructurePoint with Councilperson Glover seconding, PASSING on a vote of 3-0. 3. Sara Kraft — Holiday Parade and Light -Up Street Closures: Ms. Kraft requested the board approve the following street closures for November 30, 2013: Riverside Drive from Pearl to Wall Street 3:OOpm — S:OOpm for Parade Staging Spring Street to Market Street to Riverside Drive 3:OOpm — S:OOpm for Parade Staging Spring Street to Market Street to Seventh Street 4:OOpm — 6:OOpm for Parade Route Court Avenue to Spring Street to Wall Street S:OOpm — 7:OOpm for Light -Up Mr. Lovan made a motion to APPROVE the street closures for the Holiday Parade and Light -Up on November 30, 2013, with Councilperson Glover seconding, PASSING on a vote of 3-0. 4. Les Merkley — Renewal of ProMedia Contract: Mr. Merkley presented a revised 12 -month contract with ProMedia effective December 1, 2013, for board approval. Mr. Merkley explained that the City Council authorized the funding for the contract on Monday, November 18, 2013, with the following changes: • Removal of the video news releases • Include a monthly website maintenance and update by ProMedia, provided it not exceed six hours per month Mr. Merkley stated that the contract is a flat fee of $2,760 per month which is $33,120 for the entire year. Councilperson Glover asked Mr. Williamson with ProMedia why the contract states the maintenance fee will be billed quarterly when the other fees are billed monthly. Mr. Williamson explained that he thinks it was because the increments were so small, but it can easily be changed to monthly. Mayor Moore expressed his appreciation to the City Council for agreeing to this contract and stated that ProMedia has been a huge benefit to the city. Councilperson Glover made a motion to APPROVE the revised contract with ProMedia with Mr. Lovan seconding, PASSING on a vote of 3-0. 5. Rick Lovan for Len Ashack — Street Closures 10th Street at Thomas V. Bryant: Mr. Lovan stated that Mr. Ashack needs to have a sewer hole repaired with the work to start today and ending in a few days. Mr. Lovan stated that 10th Street will not actually close, but will be using the turning lanes with one lane going each way and slowing the speed limit to 35mph at that intersection. Mr. Lovan made a motion to APPROVE the closures with Councilperson Glover seconding, PASSING on a vote of 3-0. ADJOURNMENT: Councilperson Glover made a motion to adjourn at 9:45am with Mr. Lovan seconding, PASSING unanimously. APPROVED Mayor ATTESTED BY: City Clerk v MVI---