HomeMy WebLinkAboutNovember 7th, 2013 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF NOVEMBER 7, 2013
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, November 7, 2013 at 3:00 P.M in the City Hall Mayor's
Conference Room. Mayor Mike Moore called the meeting to order at 3:00 P.M. Board
Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present are
Utility Director Len Ashack, Assistant Director Lori Kearney, Board Attorney Scott Lewis,
City Attorney Les Merkley, Sewer Collection Office Manager Elisha Dale, Controller Amy
Deering, City Engineer Andy Crouch, Jorge Lanz representing Jacobi, Toombs, and
Lanz, John Herriford representing Strand Associates, Dave Campbell representing
Bernardin, Lochmueller & Associates, Wes Christmas representing Clark Dietz, Inc.
Adam Dickey representing HMB Professional Engineers, Jarvis Joiner representing
American Structurepoint, Steve Keiber representing HDR /Quest, Bob Woosley
representing Heritage Engineering, and Secretary Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda with the
addition of one item, second by Board Member Orem, passing on a vote of 3 -0.
The minutes of October 17, 2013 were presented for approval. Board Member
Saegesser made the motion to approve the minutes as presented, second by Board
Member Orem, passing a vote of 3 -0.
Controller Deering presented the claim list for approval asking that a claim to
Rural King in the amount of $118.48 be added to the list. Board Member Saegesser
made the motion to approve the total of all funds claim list with the addition, for a new
total amount of $3,970,883.11, second by Board Member Orem, passing on a vote of
3 -0.
Manager Dale presented the Adjustment Certificate in the amount of $- 7,893.00.
Board Member Orem made the motion to approve the Certificate as presented, second
by Board Member Saegesser, passing on a vote of 3 -0.
OLD BUSINESS
Director Ashack presented the agreement for Odor Control Facilities at 10th
Street and Downtown WWTP with Webster Environmental Associates, Inc. A meeting
has been scheduled for November 14, at 9:00 A.M. Attorney Lewis has reviewed the
document and finds it in order. Following discussion, Board Member Saegesser made
the motion to approve the agreement, second by Board Member Orem, passing on a
vote of 3 -0.
November 7, 2013 Page 2
NEW BUSINESS
Director Ashack informed the Board proposals for the Design of Actuators on
Slide Gates (Return Sludge & Clarifiers) for Downtown WWTP will be presented at the
next Sewer Board Meeting.
Mr. Howard Nelson, a resident of 129 East Chestnut. appeared before the Board
to inform them that during heavy rains he experiences water coming in thru his
basement drains. This line happens to be one of three on one line. Director Ashack will
get out to his residence within a week.
ENGINEERING REPORTS
Jorge Lanz presented and reviewed Jeffersonville Sanitary Sewer Projects
Status Report, November 7, 2013. He then explained the need to consider the
Subsurface Exploration And Consulting Proposal, Ewing Lane /Artic Springs Force Main
and Sanitary Sewers, CS Proposal No. 13G- 10/30a from Construction Solutions. He
explained the plan. Following discussion, Board Member Orem made the motion to
approve the proposal, second by Board Member Saegesser, passing o a vote of 3 -0.
Dave Campbell presented and reviewed North WWTP Project Monthly Progress
Reported. dated November 1, 2013. He next explained the need for Change Order No.
12, North WWTP Project, Dugan and Meyers Construction, Contractor. This is a
change in the scope of work. Board Member Saegesser made the motion to approve
Change Order No. 12 as presented, second by Board Member Orem, passing on a vote
of 3 -0.
Steve Keiber presented and reviewed Project Status Report, Jeffersonville
WWTP, Peak Capacity & Miscellaneous Improvements, November 7, 2013. There will
be one more change order at the next meeting.
Wes Christmas presented and reviewed Lentzier Creek Force Main, Div. 2 -
Monthly Progress Report, dated November 4, 2013. He then explained the need for
Change Order No. 2, Lentzier Creek Force Main, Div. 2, Excel Excavating, Contractor,
in the amount of $49,296.05 plus a time extension. At the conclusion of all discussion,
Board Member Saegesser made the motion to approve the change order as presented,
second by Board Member Orem, passing on a vote of 3 -0.
DEPARTMENT REPORT
Director Ashack said he received a call from Tom Campbell wanting to know
where the Utica sewers are on Old Salem Road. This was reviewed. Due to
scheduling conflicts the next Board meeting will be on Monday, November 25, 2013 at
3:00 P.M. Director Ashack reviewed the operating status.
November 7, 2013 Page 3
ATTORNEY REPORT
Attorney Lewis presented and explained the need for approval of an agreement
with the Town of Sellersburg For The Acquisition of a Sanitary Sewer and Lift Station
Easement. Following discussion, Board Member Saegesser made the motion to
approve the agreement as presented, second by Board Member Orem, passing on a
vote of 3 -0. This will be presented to the Sellersburg Town Board on Monday.
BOARD MEMBER COMMENTS
Board Member Moore said he had a tour of the new facility and was impressed.
It is a first -class facility.
There b: i • no further business to come before the Board, Board Member Orem
made the i of en to adjo rn at 3:35 P.M., second by Board Member Saegesser, passing
on a vote i 3 0
1 I
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Mike Moor:, Mayor
Dale Orem, Board Member
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Bill Saegesser, B rd Member
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Barbara Hollis, Secretary