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HomeMy WebLinkAboutAugust 1, 2013 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF AUGUST 1, 2013 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, August 1, 2013 at 3:00 P.M in the City Hall Mayor's Conference Room. Mayor Mike Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present are Utility Director Len Ashack, Assistant Director Lori Kearney, Board Attorney Scott Lewis, City Attorney Les Merkley, City Engineer Andy Crouch, Sewer Collection Office Manager Elisha Dale, Controller Amy Deering, Accountant Denny Kestler, CMMS Administrator Cindy Seifert, Jorge Lanz and Josh Hillman representing Jacobi, Toombs, and Lanz, John Herriford representing Strand Associates, Inc., Lenin Kasthuri and Dave Campbell representing Bernardin, Lochmueller & Associates, Wes Christmas representing Clark Dietz, Inc. Adam Dickey representing HMB Professional Engineers, Steve Keiber representing HDR Quest, Bob Woosley representing Heritage Engineering, and Secretary Barbara Hollis. Board Member Saegesser made the motion to approve the agenda as presented, second by Board Member Orem, passing on a vote of 3 -0. The minutes of July 18, 2013 were presented for approval. Board Member Orem made the motion to approve the minutes as presented, second by Board Member Saegesser, passing a vote of 3 -0. Controller Deering presented the claim list for approval, Following, review and discussion, Board Member Saegesser made the motion to approve the total of all funds claim list in the amount o $2,243,286.55, second by Board Member Orem, passing on a vote of 3 -0. Manager Dale presented the Adjustment Certificate in the amount of $- 18,912.45. Following review and explanation, Board Member Saegesser made the motion to approve the Certificate as presented, second by Board Member Orem, passing on a vote of 3 -0. Director Ashack introduced CMMS Administrator Cindy Seifert, to speak about her duties and the Cartegraph proposal. Administrator Seifert is the "Champion of Cartegraph". She explained the current license has a limited use of 20, describing the many uses of the product as well as the many departments taking advantage of the system. Wastewater, Drainage, Vehicle Maintenance are the biggest users. Connections and notification of connections are tracked; all assets of $5,000 and up are recorded; all vehicles for the City are tracked; and work orders are tracked so the proper departments can be billed. Director Ashack said this helps the City with insurance. He noted Administrator Seifert does a good job and can make software August 1, 2013 Page 2 changes. Board Member Saegesser asked about the public use of YourGov. Administrator Seifert noted she does get a lot through the program. Financials will be added to Cartegraph in October. At the conclusion of all discussion, Board Member Saegesser made the motion to approve Mayor Moore to sign the Cartegraph ELA contract, second by Board Member Orem, passing on a vote of 3 -0. Engineer Crouch has received a request and has a copy of the plans for capacity of 60,000 GPD at River Ridge. Board Member Saegesser asked if at least one third of the capacity would be paid for. Engineer Crouch will get the plans and return. Josh Hillman presented and explained the need for Crum's Lane Pump Station No. 1 Elimination Inspection Work Order amendment in the increased amount of $55,000. Jorge Lanz made further explanation. Concerns are the cost of this project will be determined "after the fact ". Board Member Saegesser voiced concerns with the situation. Following all discussion and based upon what has happened with the contractor, Board Member Saegesser mad the motion to approve the amendment, second by Board Member Orem, passing on a vote of 3 -0. Josh Hillman presented and reviewed the Jeffersonville Sanitary Sewer Projects Status Report dated August 1, 2013. He then asked if there is a need for a public meeting with regard to the CSO Interceptor alignment. It was agreed to have a public meeting. Engineer Crouch returned to the meeting following review regarding the capacity request from River Ridge. The request is for 4,000 gallons per day from River Ridge to be used for the Catamaran project. Board Member Saegesser made the motion to provide capacity to River Ridge for the Catamaran project upon receipt of fees, second by Board Member Orem, passing on a vote of 3 -0. Lenin Kasthuri presented and reviewed the monthly progress reports for the North WWTP Project and the Liters Force Main Project. The move in for the office is planned for August 12, 2013 and to be online August 19, 2013. He then presented and explained the need for Change Order #1, River Ridge Offsite Lift Station Replacement Project, Dan Cristiani Excavating Co., Inc., contractor in the amount of $26,993. Board Member Saegesser made the motion to approve the change order as presented, second by Board Member Orem, passing on a vote of 3 -0. Steve Keiber presented and reviewed the Project Status Report for the Jeffersonville WWTP Peak Capacity & Miscellaneous Improvements, dated August 1, 2013. Wes Christmas presented and reviewed the Lentzier Creek Force Main, Div. 2 - Monthly Progress Report. He is anticipating a request for a change order. Many meetings have been held to come to a fair amount. Director Ashack noted Mr. Fisher spend a day here and had concerns for the site. He has sent him a map and has not heard back. August 1, 2013 Page 3 Director Ashack reported the Liters Force Main relocation work has been done. Director Ashack said the draft permit is on public notice. The City received a letter from EPA regarding the federal SEP. He will put together a response to EPA's comments. Director Ashack gave other updates. A ribbon cutting will be held at the North WWTP when everything is on line. Board Attorney Lewis informed the Board the County Commissioners are meeting today regarding the hospital property purchase. He does not anticipate any problems. There bein • no further business to come before the Board, Board Member Orem made the motio I adjourn at 3:52 P.M., second by Board Member Saegesser, passing on a vote of3 -t 1 Mike Moon., Mayor j.� , c Dale Orem, Board Member • Li/. . r I, �. �►� Bill Saegesser, Bo.- •Member A EST: 4 ,i_iaeu-dt, 4-' Barbara Hollis, Secretary