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Home My WebLink About2013-OR-22ORDINANCE NO. 2013.OR-22 AN ORDINANCE AMENDING ORDINANCE NO. 2013 -OR -12, AMENDING NO. 2013 -OR -2 AMENDING ORDINANCE NO. 2012 -OR -49 FIXING THE SALARIES OF APPOINTED OFFICERS AND EMPLOYEES FOR ALL THE DEPARTMENTS OF THE CITY OF JEFFERSONVILLE, CLARK COUNTY, INDIANA, FOR THE YEAR 2013 WHEREAS, the Common Council adopted and passed Ordinance No. 2012 -OR -49 whereby it fixed the salaries of appointed officers and employees for all the departments of the City of Jeffersonville for the year 2013; and WHEREAS, the Common Council adopted and passed Ordinance No. 2013 -OR -2 whereby it amended Ordinance No. 2012 -OR -49; and WHEREAS, the Common Council has adopted a new Salary and Wage Administration Policy; and WHEREAS, as a result of the new and revised Salary and Wage Administrative Policy it is necessary to repeal Ordinance No. 2013 -OR -2 and Ordinance No. 2012 -OR -49 and further adopt a salary ordinance that is consistent with said policy; BE IT HEREBY ORDAINED BY THE COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, CLARK COUNTY, INDIANA, THAT: SECTION I. From and after the first day of January 2013, the salary and pay schedule for the following appointed officers and employees of the City of Jeffersonville, be fixed as follows: SALARY SCHEDULE AS PRESENTED BY MAYOR MIKE MOORE TO THE COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE: I, Mike Moore, Mayor of the City of Jeffersonville, Indiana as required by Indiana Code 36-4-7-3, hereby fix the salaries and pay schedule for the following appointed officers and employees of the City of Jeffersonville, Indiana, beginning January 1, 2013, and continuing thereafter until duly changed, and request that such salary rates be approved by the Common Council of said city. In addition to the salaries of appointed officers and employees of the Civil City, this ordinance also contains the salaries of the appointed officers and employees of the City Wastewater and Drainage Departments which have been approved by the Wastewater and Drainage Boards pursuant to Indiana Code 36-4-7-3. For employees not covered by a collective bargaining agreement (non-union), the maximum rates listed in addendum A reflect the maximum annual salary for each job grade for a regular full-time employee. These ranges are based on full time hours worked and will be prorated for part-time employees. Employees whose 2013 salary is higher than the maximum of the salary range due to past increases shall nonetheless receive their total salary but shall not be eligible for a merit increase. Where more than one position share the same job title in the department indicated, the number of positions that share the job title is given in parentheses after the job title. 1 Department/Job Title Grade Mayor's Office Administrative Assistant 11 3 City Clerk Chief Deputy City Clerk/Office Manager 3 Administrative Assistant 1 2 Court Clerk/Accounting/2nd Deputy 3 Court Clerk 2 Court Clerk -Traffic 2 Department of Law Corporation Counsel & Director of Legal Services (75%) Paralegal (75%) 10 5 Controller's Office Director of Finance/Controller (80%) 8 Assistant Director of Finance (80%) 6 Accountant (80%) 5 Payroll Specialist (80%) 4 Accounts Payable Clerk (80%) 2 Cash Coordinator (80%) 3 Administrative Assistant I 2 City Court Bailiff/Court Reporter Clerical PT CL Department of Engineering Assistant City Engineer 6 Administrative Assistant II 3 Traffic, Lighting & Electrical Systems Electrician 5 Traffic, Lighting & Electrical Systems Technician 4 Engineering Technician 5 Building Commission Building Commissioner/Director 6 Administrative Assistant I (2) 2 Building Permits Clerk 2 Electrical Inspector 5 Building Inspector 5 Planning & Zoning Director of Planning & Zoning 6 Zoning Administrator 4 Code Enforcement Officer (2) 3 2 Common Council Service Officer ($5,720 annually) Animal Shelter Director of Animal Shelter 6 Administrative Assistant 1 2 Animal Control Officer (3) 2 Kennel Attendant (3) la Kennel Attendant — Part Time (2) la Information Technology Director of IT (52%) 7 Technology Specialist 3 Vehicle Maintenance Director of Vehicle Maintenance 5 Skilled Labor — Diesel Mechanic (7) 4 Skilled Labor — Auto Body Repairer 4 Human Resources Director of Human Resources (80%) 7 HR Generalist 5 Administrative Assistant 1 (PT) (85%) 2 Safety Safety Manager (50%) 6 Board of Public Works City Court Probation Services Probation Officer (See Sect IIL) Probation Officer (See Sect IIL) City Court Non Reverting Fund Parks & Recreation Division Parks Director of Parks 6 Maintenance Supervisor — Parks 5 Supervisor of Athletic Programs & Leagues 4 Supervisor of Recreation Programs & Aquatics (52%) 4 Special Events and Riverstage Coordinator 4 Administrative Assistant 11 3 General Laborer 1 (8) 1b Fieldhouse & League/Activity Supervisor 3 Crew Leader/Foreman — Maintenance Parks (2) 4 Skilled Laborer — Repair Carpenter/Concrete 4 Skilled Laborer —Facility Maintenance Parks 4 Administrative Assistant 1 (PT) 2 3 Parks (cont'd) League Coordinator (PT) 2 Part -Time Labor Sect 11 I Parks Non -Reverting Activities Fund Supervisor of Recreation Programs & Aquatics (48%) 4 Lifeguards, Admissions, Concessions and Lessons Sect II I Redevelopment Director of Redevelopment 8 Corporation Counsel & Director of Legal Services (25%) 10 Paralegal (25%) 5 Administrative Assistant II 3 Grant Writer 4 Police Department Civilian Administrative Assistant II 3 Administrative Assistant 1 (2) 2 Chaplain (2) ($1.00 Annually) Police Dispatcher (10) 3 Rank Chief of Police 50% Assistant Chief (2) 40% Major (3) 30% Shift Commander (5) 25% Captain (5) 20% Lieutenant (7) 15% Sergeant (9) 10% Corporal (12) 5% Senior Patrolman (8) 2% Patrolman (21) 0% Fire Department Civilian Administrative Assistant 1 2 Rank Fire Chief 50% Deputy Fire Chief (2) 40% Battalion Chief (3) 25% Fire Marshall (4) 24% Captain (15) 17% Lieutenant (15)* 12% Sergeant (18)* 8% Firefight 1St Class (9) 0% Firefighter 2nd Class (3) -5% Probationary Firefighter (8) -12% 4 Streets and Sanitation Director of Streets and Sanitation 6 Supervisor of Streets and Sanitation 5 Administrative Assistant 11 3 Secretary/Receptionist lb Crew Leader—Streets and Sanitation (2) 4 Skilled Laborer — Heavy Equipment Operator 4 General Laborer 11 Roadway & Directional Signage (2) 2 Driver — Operator (17) 3 General Laborer 1(12) 1b Drainage Storm Water Coordinator 5 Engineering Project Coordinator 5 Water Resources Construction & Maintenance Coordinator 5 General Labor I (5) 1b Skilled Laborer — Heavy Equipment Operator 4 Crew Leader — Drainage 4 Wastewater Department Administration Director of Utilities/Wastewater 10 Assistant Director of Utilities 7 Executive Assistant 4 CMMS Administrator 4 GIS Database Administrator 5 Director of Human Resources (20%) 7 Administrative Assistant I (PT) (15%) 2 Director of IT (48%) 7 Safety Manager (50%) 6 Director of Finance/Controller (20%) 8 Assistant Director of Finance (20%) 6 Accountant (20%) 5 Payroll Specialist (20%) 4 Accounts Payable Clerk (20%) 2 Cash Coordinator (20%) 3 Wastewater Air Control Specialist 4 Billing Office Billing Office Manager (Utilities) 4 Utility Billing Coordinator 3 Utility Billing Office Clerk (2) 2 Administrative Assistant 1 2 Engineering City Engineer 8 Construction Inspector Engineer 5 Utility Communications & Operations Coordinator 5 5 Construction Supervisor Construction 5 Crew Leader Construction Foreman (2) 4 Utility Worker 1 (1) 2 Utility Worker 11 (2) 3 Heavy Equipment Operator (3) 4 Pipe Layer (2) 4 Collection System Supervisor Collection Systems 5 Crew Leader/Foreman Collection Systems Maintenance 4 CCTV Operator & Sewer Inspector (2) 4 Collection System Utility Workers (5) 4 Collections Systems Construction Inspector 4 Maintenance Supervisor Maintenance 5 Utility Maintenance Technician II (2) 4 Utility Maintenance Technician 1 (1) 3 Electrician (2) 5 Wastewater Treatment Plant Laboratory & Pretreatment Manager 6 Lead Plant Operator/Lab Technician (2) 4 Lab Technicians/Plant Operators (3) 3 Solids Handling Utility Worker 3 Section 11 A. Salary increases for Non -Collective Bargaining Employees will be governed by the Salary and Wage Administration Policy Adopted by Common Council May 20, 2013 as amended by Ordinance 2013 -OR -10 on May 20, 2013. Employees will be assigned to their primary department by this Ordinance however a portion of their wages either salary, hourly or overtime may be paid by another department or fund if both department heads determine the employee is performing work of a material nature and benefits another department. The employee may not be compensated at a higher rate than they would receive for their primary position without council or commission approval. The Fire and Police Administrative Appointments salaries are not covered under their respective collective bargaining agreements. The Chiefs of the Police and Fire Department and Assistant Chiefs of Police and Fire are paid 1.5 and 1.4 times base pay for a patrolman or fire fighter first class stated in their respective union contracts. Wages for all rank are based on a percentage of base pay for a Firefighter 1st class and a patrolman 1st class. Although the respective union contracts specify the number of officers to fill each rank, settlements and agreements may require the city to pay an employee(s) at a higher rank even though the employee is fulfilling his/her duties at a lower rank. Section 11 B. Clothing Allowance: The Non -Union Administrative employees in the Fire Department receive reimbursement up to $1,600 annually for acquisition of uniforms. As specified per the Firemen's contract, union firemen receive a $400 annual allowance for the same. Per the FOP contract all patrolmen and officers receive a $1600 annual allowance. This benefit is also paid to the Non -Union Rank. 6 Section I1 C. Longevity Pay: All Non -Union full-time employees hired before January 1, 2012 will receive $200 per year for each year of service. Employees must work 3 full years before he/she is eligible for longevity pay which will begin on January 1 following their 3 year anniversary with a maximum longevity pay of $4,000 pay for any employee employed in excess of twenty (20) years. Union longevity subject to Union Contract. Section II D. Holiday Pay: All Non -Union full time employees will receive fourteen (14) paid holidays at current daily rate. Both Union contracts specify holiday pay at $400 per year for each employee covered under the agreement. Section II E: Overtime Pay. Compensation for time paid in excess of 40 hours worked will be paid at 1% times an employee's hourly rate. Any defined paid leave shall not be counted as time worked. Any computation of overtime earned by employees covered under collective bargaining agreements shall take precedence to this policy. Section II F: Certification, Licenses, Specialty Skill and Driver Pay. The respective Collective Bargaining Agreements currently provide for additional pays listed below: Fireman Certifications (Maximum of four per year) $100.00 Per Cert. Driver Pay (1st and 2nd Class Firefighters only) $20.00 Per Day Police SWAT Team (10 Participants) $1,000.00 Annually Police SWAT Team Commander (1) $1,750.00 Annually K-9 (2 Participants) $1,000.00 Annually K-9 Commander (1) $1,750.00 Annually IDACS Coordinator $972.00 Annually Breathalyzer $300.00 Annually Section II G: Board Service and Secretary/Stenographer Pay. For serving as a member or officer of the numerous governing boards and commissions established by Common Council, authorization to pay a stipend per meeting or per month is established. The following listing provides for these payments. In addition, compensation is allowed for the attendance and transcription of minutes to the elected/appointed secretary/stenographer for any meeting which would fall outside normal working hours in lieu of regular and overtime wages is also listed below. Common Council Meetings Stenographer $150.00 Per Meeting Planning Commission Member $40.00 Per Meeting Planning Commission Stenographer $110.00 Per Meeting Board of Zoning Appeals $40.00 Per Meeting Fire Merit Board $1,200.00 Per Annually Fire Merit Board Secretary $100.00 Per Meeting Fire Pension Secretary $3,000.00 Annually Police Merit Board $1,200.00 Annually Police Merit Board Secretary $100.00 Per Meeting Police Pension Secretary $3,000.00 Annually Redevelopment Commission $75.00 Per Meeting Redevelopment Stenographer $100.00 Per Meeting Parks Board Stenographer $100.00 Per Meeting Drainage Board $106.50 Per Meeting 7 Drainage Board President $3,452.00 Annually Drainage Board Stenographer $100.00 Per Meeting Wastewater Board $5,115.00 Annually Wastewater Stenographer $150.00 Per Meeting Section 11 H: Cell Phone and Take Home Vehicles. Department Heads determine who on their staff requires cell phones to complete the duties of the job. Employees may elect to receive a $50 per month stipend in lieu of receiving a cell phone on the city wide cell plan. Employees eligible for take home vehicles will be governed by the City Vehicle Policy. All current IRS regulations governing take home vehicles will apply in calculating compensation relating to personal use of the vehicle. Section 11 I: Common Law Positions. All positions which are filled on an ad hoc basis and are of a temporary or seasonal nature. The rates shown below are the range for employees within the job classifications. COMMON LAW POSITIONS Job Title Minimum Maximum Administrative Assistant 7.25 12.50 Youth Counselor 7.25 12.50 Concession Worker 7.25 8.50 Clerical Worker 7.25 12.75 Laborer 11.25 12.75 Lifeguard 9.00 12.43 Manager 10.00 25.00 Motor Equipment Operator 16.25 18.75 Sports Official 10.00 18.00 Supervisor 10.00 15.00 Section 11 J: Emergency Call Out/On Call Status. If an employee is called to work by an authorized individual during an emergency, he/she will be paid a minimum of two (2) hours. The employee will receive time and one-half for actual hours worked. If the employee works less than two hours, he/she will receive time and one half (11/2) for actual time worked and the difference between the amount of actual time worked and two hours at straight time. Employee must exceed the 40 hours worked as defined in FLSA to be eligible to receive overtime compensation regardless. Employees serving on call and providing regularly prescribed services will be paid an on call stipend of $100.00 per week for the primary on call and $50.00 per week for the secondary on call. The on call pay will be paid regardless of whether or not the on call employee is called out. Section 11 K: Retirement Funding. The State of Indiana P.E.R.F. specifies the employer share required to be paid by City of Jeffersonville to fund the respective employee retirement accounts. In addition, Council has approved the payment of the 3% employee share. Section 11 L: Probation Officer Salary. These are established by the State of Indiana under Indiana Code § 11.13.1.3 and any employee hired to fulfill these duties of the court shall be paid in compliance with this statue. 8 Section II M: New Positions. These positions will be evaluated in accordance with the Salary and Wage Administration Policy. A job description will be developed and based on job requirements, external job market value and budget constraints, a job grade will then be assigned to the new position. Section III: This ordinance shall be in full force and effect from and after its passage by the Common Council and approval by the Mayor. ot-d FVoted Against: PASSED AND ADOPTED by the Common Council of the City of Jeffersonville, Clark Count, Indiana upon this O day of , 2013 nie Sellers, President Jeffersonville Common Council ATTEST: ,A4,- efyiLL, Vicki Conlin, Clerk City of Jeffersonville 9 2013 -OR -12 PRESENTED by me to the Mayor of the City of Jeffersonville Clark County, Indiana upon this 62 day of 2013. AtiA Vicki Conlin, Clerk City of Jeffersonville SIGNED and APPROVED by upon u on this (.e. day of ! � :► i 2013. Mike Moore, Mayor City of Jeffersonville 10