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HomeMy WebLinkAboutMay 8th, 2013 MINUTES OF THE BOARD OF PUBLIC WORKS OF THE CITY OF JEFFERSONVILLE, INDIANA May 8, 2013 Mayor Moore called the meeting to order at 9:31am and on the call of roll were Councilperson Bryan Glover and Public Works Coordinator Rick Lovan. Also present: Fire Chief Eric Hedrick, IT Director Matt Dyer, Building Commissioner Russ Segraves, City Engineer Andy Crouch, WWTP Director Len Ashack, Street Commissioner David Hosea, Police Chief Chris Grimm, Sewer Office Manager Elisha Dale, Controller Amy Deering, Human Resources Director Kim Calabro, Corporate Attorney Les Merkley, UEZ Director Kelly Reed, Planning and Zoning Coordinator Dan Matson, Parks Superintendent Paul Northam, Executive Assistant Judith VanGilder, Administrative Assistant Candy Stewart. Councilperson Glover made a motion to approve the May1, 2013, minutes with Mr. Lovan seconding, PASSING on a vote of 3 -0. Mr. Lovan made a motion to approve payroll, with Councilperson Glover seconding, PASSING on a vote of 3 -0. OLD BUSINESS: None NEW BUSINESS: 1. Shane Corbin /Rick Lovan — Resident Only Signs for Commercial Property: Mr. Lovan stated that a bed and breakfast located downtown pays $400 per year for four Resident Only signs. The neighbors are complaining that the signs are separated in such a way that they actually take up seven to eight spaces. This B &B also has a parking lot beside their business. Mayor Moore remarked that parking around the big four ramp is soon to be in high demand. Mayor Moore asked Corporate Attorney Les Merkley to look into the ordinance dealing with Resident Only signs and Commercial Property parking. Mr. Merkley agreed to do so. 2. Rick Lovan — Resident Only Sign Requested by Thane Christian 315 E. Market: Mr. Lovan requested on Mr. Thane Christian's behalf a Resident Only sign to be placed in front of his home at 315 E. Market Street. Mr. Lovan advised Mr. Hosea to be certain Mr. Christian is willing to pay the $100 per year fee before putting the sign up. Mr. Hosea agreed to do so. 3. Rick Lovan — New Lights Ordered for Pennsylvania Avenue, Meadowlark Lane, Tall Oaks Drive: Mr. Lovan stated that the lights have been ordered and the contract has been signed for three lights on Pennsylvania Avenue, one on Meadowlark and one on Tall Oaks. They should be up in three weeks. 1 4. Les Merkley — When a Party Signs a Contract with the City they also Execute this Affidavit: Mr. Merkley explained to the board that he has recently been made aware that anytime the city executes a contract in excess of $1,000, the contractor the city is contracting with needs to execute an e- verified affidavit. Mr. Merkley stated that this is basically dealing with illegal aliens and employing immigrants. Mr. Merkley stated that the State law changed last July 1 and recommends all departments look back and make sure this is completed by whomever the city is contracting with to be in compliance with the State law. Councilperson Glover asked if this included any contract the city signs and Mr. Merkley stated that it did. Mr. Merkley sent an email to all department heads informing them of this State law and advised that all contracts go to the Clerk's Office as well as this completed affidavit. 5. Larry Marrow — Handicap Parking Sign: Mr. Marrow came before the board to request a Handicap Parking Sign in front of his home at 406 Francis Court. Mayor Moore asked Mr. Hosea to take care of this sign request and he agreed to do so. 6. Dante Cooper — Request to Close Streets for a Dance: Mr. Cooper came before the board to request closing the streets at 11 and Mechanic near the Union Hall for a Jeffersonville Fire Department street dance to be held Saturday, June 22, 2013. The streets need to be closed 4:OOpm to 11:OOpm. Parks Superintendent Paul Northam requested that Mr. Cooper attend the Parks Department's Special Events meeting on June 4, 2013, to get approval from the committee and Mr. Cooper agreed to do so. 7. Mike Mayfield — Ohio Valley Blind Association: Mr. Mayfield requested permission to have a Walk again this year on September 21, 2013, starting at 9:OOam at Kingfish and walking down Riverside Drive to Spring Street and ending at Warder Park where they would have entertainment. Mr. Mayfield asked if he was allowed to have door prizes at the event and the board agreed that he could. The Mayor explained to Mr. Mayfield that he needed to get approval from the Parks Department's Special Events Committee and Mr. Lovan advised Mr. Mayfield to meet with him after the meeting and they would discuss how to coordinate the approval for this event. 8. Lexis -Nexis Contract: Mr. Merkley requested that the board approve amending the contract in order to add Indiana Forms at an additional $50 per month. Mr. Merkley stated that he has enough money in his budget to cover this additional amount. Mr. Lovan made a motion to APPROVE as requested, seconded by Councilperson Glover, PASSING on a vote of 3 -0. 9. Bryan Glover — RR Crossing at Charlestown -NA Road: Councilperson Glover stated that it was brought to his attention by the railroad that there is increased bicycle traffic at the railroad tracks in front of the old bat factory on Charlestown -NA Road and in March a bicyclist had a wreck. Councilperson Glover asked Mr. Hosea if there was a sign that could be placed on the roadway warning bicyclists of the tracks. Councilperson Glover stated that he will locate the sign that he has in mind to post and will get back with him on it. 2 ADJOURNMENT: Councilperson Glover made a motion to adjourn at 9:45am, with Mr. Lovan seconding, PASSING unanimously. Mayor ATTESTED BY: Ail 46( (IDAL4 &AL City Clerk 3