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HomeMy WebLinkAboutMay 15t, 2013 MINUTES OF THE BOARD OF PUBLIC WORKS OF THE CITY OF JEFFERSONVILLE, INDIANA May 15, 2013 Rick Lovan called the meeting to order at 9:33am and on the call of roll were Councilperson Bryan Glover and Assistant City Engineer Bill Dixon. Also present: Assistant Fire Chief Bruce DeArk, IT Director Matt Dyer, Building Commissioner Russ Segraves, City Engineer Andy Crouch, WWTP Director Len Ashack, Street Commissioner David Hosea, Assistant Police Chief Scott Oliver, Sewer Office Manager Elisha Dale, Controller Amy Deering, Human Resources Director Kim Calabro, Corporate Attorney Les Merkley, UEZ Director Kelly Reed, Planning and Zoning Director Shane Corbin, Parks Superintendent Paul Northam, Executive Assistant Judith VanGilder, Administrative Assistant Candy Stewart. Councilperson Glover made a motion to approve the May 8, 2013, minutes with Mr. Dixon seconding, PASSING on a vote of 3 -0. Councilperson Glover made a motion to approve payroll, with Mr. Dixon seconding, PASSING on a vote of 3 -0. OLD BUSINESS: 1. Mark Hammel — Dominion Homes; Enforcement of No Parking Signs: Mr. Hammel stated that he came before the board several weeks ago requesting the formal acceptance of the public roads in the Village of Armstrong Farms. Mr. Hammel is now requesting the board agree to enforce the no parking signs they have in place. Mr. Hammel stated that the BPW requested an inventory of all signs which he gave to Mr. Lovan at today's meeting. Assistant Police Chief Oliver asked Mr. Hammel if he has notified residents that the no parking signs will be enforced. Mr. Hammel stated that they will be sending notification, but wanted to wait until he received approval from today's BPW meeting. Councilperson Glover suggested Mr. Hammel send letters to the residents stating "as of this date it will be enforced by JPD ". It was also suggested that enforcement shouldn't start for 2 weeks giving residents time to be notified. Mr. Dixon made a motion to APPROVE no parking signs, stop signs and speed signs in Armstrong Farms, seconded by Councilperson Glover, PASSING on a vote of 3 -0. NEW BUSINESS: 1. Phyllis Croce' and Beverly Knight — Trees on Riverside Drive: Ms. Croce' stated that the Edwards Company removed all the oak species that were along West Riverside Drive from the 65 Bridge. Ms. Croce suggested replacing the trees in our community with a canopy species which would help in the "heat island exchange" caused by the concrete in the summer and not plant the larger tree species that eventually tear up the sidewalks. Ms. Croce' wants to be part of helping decide where those trees are planted. Councilperson Glover asked Mr. Dixon if the contract for removal stated that the trees would be replaced and Mr. Dixon stated that the contract states they would be replaced with equal or greater trees. Councilperson Glover asked if the trees had to be replaced in the exact location where they were taken out and Redevelopment Director Waiz stated that they would have to talk to INDOT about that since 1 they were the ones who took the trees down. Mr. Merkley suggested setting up a meeting with the residents along Riverside Drive to get everyone's input. Beverly Knight: Ms. Knight stated that she lives at 416 W. Riverside Drive and her view of the river will be compromised by the bridge. Ms. Knight is in agreement with Ms. Croce' that the trees should be planted somewhere else in Jeffersonville and asks the board to notify the residents so they have a say as to where they are planted. Ms. Knight also confirmed that the tree roots have destroyed the sidewalks on Riverside Drive causing people to trip. Ms. Knight stated that the trees turning onto Market St. from Clark Street are so large you can't see oncoming cars until you pull all the way out into the street. Ms. Knight suggested placing stop signs on Market Street to possibly slow the traffic down. Andy Crouch and Deb Ashack discussed the intersection with Ms. Knight and stated that they would look into her concern. 2. George Poole /Frosty Treats — Ice Cream Truck Permit: Mr. Poole came before the board to request a permit to sell ice cream in a push -cart on the Big 4 Bridge. Mr. Merkley stated that the city does not have a street vendor permit and Mr. Lovan stated that he doesn't believe that the city will allow vendors in the park unless they come to the Parks Department and a contract is signed. Mr. Lovan explained to Mr. Poole that he didn't want to give him false information or false hopes so he suggested Mr. Poole return with his request closer to the time the park will open next summer. Mr. Lovan advised Mr. Poole to see Ms. Mayfield in the Finance Department for a permit this year. 3. Jerry Hensley — Springdale Street Speeders: Mr. Hensley lives at 1008 Springdale Drive and came before the board to request the Police help with slowing the cars down on that street. Mr. Hensley stated that the worst time is after 3:OOpm in the afternoon and at night. Mr. Hensley explained that there are a lot of kids on bicycles in the streets and elderly people who walk to the market on Springdale and he is afraid someone is going to get killed. Assistant Police Chief Oliver stated that he would see to it that extra patrols are placed on Springdale Drive to see if they can slow some of the traffic down. 4. Bill Dixon — Gohmann Construction Road Closures for Big Four Ramp: Mr. Dixon requested approval from the board for a couple of last minute road closures. Both closures are scheduled for today, May 13 from 7:OOam to 11:OOam at Market Street between Pearl and Clark and 12:00noon to 5:OOpm on Riverside Drive between Pearl and Clark. Councilperson Glover made a motion to APPROVE the closures, seconded by Mr. Dixon, PASSING on a vote of 3 -0. 5. Sharon Hilton — Animal Shelter Sign: Ms. Hilton congratulated the administration on the improvements that have been made to the Animal Shelter. Ms. Hilton came before the board offering to personally donate a new Animal Shelter sign which would replace the old sign on Hamburg Pike that is in disrepair. Ms. Hilton stated that this sign could be put up immediately and if at any time the city purchases a better sign for the shelter, her sign could then be placed at another location aiding direction to the shelter. Mr. Corbin stated that he isn't sure where the sign that the city has been discussing with Kovert- Hawkins stands. Mr. Merkley suggested tabling a decision until the next BPW meeting in order to have time to find out what the City Council has committed to on this matter and to also discuss with the Mayor. Councilperson Glover made a motion to TABLE the donated animal shelter sign and requests P &Z Director Shane Corbin insure that the sign would be within code, and allow the board time to speak to 2 the City Council about this issue and then bring it back to next week's BPW meeting, seconded by Mr. Dixon, PASSING on a vote of 3 -0. 6. Chris Jackson, Dan Christiani Excavating — Road Closure to Move a House: Mr. Jackson came before the board to request approval of a road closure in order to move a home from 2223 Shadowbrook Lane to its new location on Timberlake Court in Crystal Springs Subdivison. This move is scheduled to take place on Thursday, May 23, 2013. Councilperson Glover requested moving the house after 9:00am due to the traffic and Mr. Jackson agreed. Mr. Jackson stated that some mailboxes will be removed temporarily and then reset after the house passes. Councilperson Glover asked how residents whose mailboxes were going to be temporarily removed would be notified and Mr. Jackson explained that they would be putting notes on their doors with their telephone numbers in case they have questions. Mr. Jackson estimated that it would take approximately an hour and a half to move the home. Councilperson Glover made a motion to APPROVE the road closure of Brookhollow Road from Cricklecreek Lane to Crystal Springs Boulevard on May 23, 2013 from 9:30am to Noon, seconded by Mr. Dixon, PASSING on a vote of 3 -0. 7. Sara Schutz — RiverStage Event Street Closures: Ms. Schutz came before the board to request approve of street closures on Riverside Drive from Spring Street to Pearl Street from 6:OOpm to 12:OOam every Friday and Saturday May 25 through August 31, 2013, and three additional dates Sunday, June 9 and Wednesday- Thursday July 3 -4, 2013. Ms. Schutz also requested putting up a temporary sign on Riverside Drive stating that there is no parking from Memorial Weekend to Labor Day Weekend on Fridays and Saturdays. Councilperson Glover made a motion to APPROVE the street closures and temporary sign on Riverside Drive, with Mr. Dixon seconding, PASSING on a vote of 3 -0. 8. Mr. Richardson — Handicap or Resident Only Parking Sign Request: Mr. Richardson lives at 1613 Brigman and states that he is tired of neighbors blocking his driveway and would like either a Handicap or Resident Only parking sign. Mr. Lovan explained to Mr. Richardson the differences between the two signs. After discussion, Mr. Richardson requested a Resident Only parking sign with the understanding that he will be billed $100 per year for the sign. Street Commissioner David Hosea agreed to take care of this sign request. Councilperson Glover made a motion to APPROVE a Resident Only sign at 1613 Brigman, with Mr. Dixon seconding, PASSING on a vote of 3 -0. 9. Les Merkley — Telestaff Lease and Kronos Project: Mr. Merkley presented a lease arrangement which needs to be approved by the Board of Public Works. Mr. Merkley passed out a Kronos and Telestaff overview for the board members. Mr. Merkley explained that it is a contract which is interlinked between Human Resources and Finance for purposes of payroll time keeping and other H.R. matters. Human Resources Generalist Morgana Landrum explained to the board that they looked at a couple of proposals and presented them to various departments within the city and Police and Fire. Ms. Landrum stated that the Police and Fire were very impressed with Telestaff and the city chose to go with the Kronos Product. The city's portion of the project would be paid out of the Finance and Budget and they are looking for approval to pay Telestaff out of LOIT at the City Council meeting. Telestaff is a 36 -month lease at $101,745, 0% financing and 6 months free maintenance and after the lease is up, there will be an annual maintenance fee of roughly $11,888. Mr. Merkley stated that he doesn't think the Mayor has an issue with this system, but doesn't want the Mayor to sign a contract until he is sure the Council agrees 3 that the money is in place. Councilperson Glover made a motion to TABLE approval of this contract until next week's BPW meeting and until approval comes through the City Council for the LOIT funding, seconded by Mr. Dixon, PASSING on a vote of 3 -0. ADJOURNMENT: Councilperson Glover made a motion to adjourn at 10:24am, with Mr. Dixon seconding, PASSING unanimously. •1&4 Mayor ATTESTED BY: r t 01241:4— City C lerk 4