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Home My WebLink AboutSecurity Pros- City Hall 2013 U J T . _' 502 East Court Avenue I Jeffersonville, IN 47130 877 291 3877 I securitypros- usa.com Friday, March 01, 2013 RE: Surveillance Replacement /Enhancement Delivered by: Chris Gilbert To Russ Segraves: Thank you for this opportunity to provide the City of Jeffersonville with our proposal for electronic security services. Enclosed you will find the scope of work detailing our proposal to provide you and your company with a comprehensive technology solution. Our solutions are designed to be flexible enough to expand as your needs change over time. This forward thinking design combined with our managed services platform will ensure that your investment today will last for years to come. We appreciate this opportunity to work with you and your company on this project and look forward to building a strong business partnership. If you should have any questions about this proposal or if we can be of further assistance please do not hesitate to give me a call at (502) 415 -4989 or email at chris@securitvoros-usa.com. Sincerely, Chris Gilbert Security Pros, LLC Customer Acceptance Security Pros Acceptance The prices, specifications, terms, conditions, and assumptions to pricing are satisfactory and herebo ccepted. Security Pros, LLC is Authorize authorized to perform the work. Payment shall be made according to Name: agreed terms. Date: P.O.# Authorized Signature: Signature: Printed: v te Title: \ \ \ hi I ACCESS CONTROL BURGLAR VIDEO SURVEILLANCE MONITORING FIRE ALARM INTERCOM PANIC 502 East Court Avenue I Jeffersonville, IN 47130 877 291 3877 I secuntypros -usa. com In this initial phase we will replace the existing malfunctioning recording equipment and reconfigure the cabling scheme for a more understandable and maintainable surveillance solution. The existing power supplies and cameras will be used in the beginning but as changes are made our solution can provide for future expansion and connection to the other systems already deployed throughout the city. In addition to replacing the equipment we will configure the recording device for optimal recording capabilities. s&" ",�, "s s v 3- * t " ` � - - ir' - . .. � 7v---.,--..,-.77771- x ,�'Tf f ,, ,,,,e-it: ', j" 1 ry 'Sr. .'3 4,0---7-1 R 4,-......... ' _ .rte �� t :a 76R 2 1 � c + 'ii a r _ _ r„ mss. ,.'4 ga ' 1 ',1.�._...— '+ 1 Tr r 9 �.•.t.. x}` i ' .. � ;,.,,� ,-_,4- 1 , 1 ? %. -,fix 4 �' .. -..a. t:ii w+.+A` - l', . t a --, , i , . IRS r t i f $ :r3 + • a . � : + a.: a,_ x F ,,�,.!*.nr� ; � ¢ ��"" a .tC . � 4 ' i s a1 Due .- - C qs2 .M..W... ,.H .. -... 1 .Y,7p.2�r�t 33i<N ewrik � ..._�... — .T....,..�.. ,,-«tee" ACCESS CONTROL BURGLAR VIDEO SURVEILLANCE MONITORING FIRE ALARM INTERCOM PANIC ECUPi `Y } 502 East Court Avenue I Jeffersonville, IN 47130 877.291.3877 I secuntypros -usa, com TO BE INSTALLED: 1 Hybrid 32 Analog Inputs / 64 IP Input Server w/ 6TB Hard Drive, 8 IP Camera License, Enterprise Software Edition, and Health Manager 1 Professional installation labor, & Project Management 1 Reconfigure cabling, label scheme 1 Reconfigure existing hold -up buttons throughout the building 1 Labor currently spent trouble shooting and uncovering the lighting strike and the issues caused. 3 180 degree MegaPixel Dome Camera, Mount and connections Connect to Existing 1 All Existing Analog Cameras and monitors 1 Power Supplies t t :-5 z Fes` o .<4 .. 19 k ? C .' ' � ^•fib ; 1 f ' ". if ;tit! 1lIIr 110111 .4. r- Ie l j I ' k t,...i. t , .' t L.. S'H i : o r k V ! e Q 3 ei ' ; . a l ;_ Software : - �7.`""_" _'. "''Y_"*°' .'t� - y .. r; �y ._ _ al - .!:ts,` --:' .:- , - -;;.- ,,,,.,,,,,_ , :,,,,,,,,,,„:,,-.._ , ,,, *`f 'S 11 t. i .r ! 1 : i n j ! i a I .l I i ■ Upon request a progress invoice can be sent for %50 deposit payment. Turn Key Project Pricing: $20,500 /One time Annual Services: $25 -" ' Cit • Surveillance information retrieval (investigation support) T' I- r-: z • Quarterly physical inspection of equipment and database management • Equipment replacement agreement (under manufacturer's warranty) • Normal Business hours service (8am -5pm Monday- Friday) (24 Hour Response) • Centralized platform communications to dispatch ACCESS CONTROL BURGLAR VIDEO SURVEILLANCE MONITORING FIRE ALARM INTERCOM PANIC SECU F-117 502 East Court Avenue I Jeffersonville, IN 47130 877 291.3877 I securitypros - usa.com 1. Bid Validity - All quotations are valid for acceptance within 30 calendar days from the date of issue. Due to the volatility in the copper market, any pricing that includes copper cable, pricing is valid for a period of 10 business days. 2. Price Policy — Prices quoted are non -union and do not included any sales or applicable use taxes, builder's risk insurance, bonds, or permits. Prices are also based upon the scope of work defined in the request for proposal (RFP) and /or Security Pros, LLC proposal. In the event that the stated scope of work is modified, Security Pros reserves the right to revise its prices accordingly. Security Pros prices were developed on the assumption that all work defined in the RFP and /or Security Pros proposal will be awarded to a single contractor, unless otherwise noted. Security Pros reserves the right to review its prices should work be awarded to more than one contractor. 3. Warranty — Security Pros warrants all labor services to be free of workmanship defects for a period of 12 months from the date that the work is performed. During the 12 month period, Security Pros will promptly repair, at no cost to the customer, any defects that are a direct result of labor workmanship. Any materials or equipment furnished by Security Pros or the customer will not be warranted by Security Pros, but will be covered by the corresponding manufacturer's warranty unless annual service option is selected by the end -user. All claims for defective equipment are to be filed by the customer with the appropriate manufacturer. In the event a warranty service call is made but no labor or material defect id found, Security Pros will invoice its standard hourly rate for the service call (portal to portal). Security Pros, LLC makes no fitness - for - purpose warranty and any such warranty contained in the bid materials shall be excluded from the final agreement. 4. Work Schedule — Allow Security Pros at least ten (15) business days to schedule work after signed acceptance of proposal. Unless otherwise agreed to by both parties, once work commences, it will proceed uninterrupted until project completion. Delays caused by situations beyond Security Pros control will result in renegotiation of the work schedule /pricing. 5. Invoicing & Payment — Security Pros will invoice for materials upon delivery to Security Pros. Unless otherwise agreed to by both parties, invoicing will be on a weekly basis with payment terms of net 30 days from invoice date. Past due amounts are subject to 18 percent interest per annum (1.5% per month). 6. Safety Compliance — In compliance with OSHA requirements, Security Pros will be notified of all hazardous chemicals that Security Pros and contractors may come in contact within a given work area. Security Pros will also be informed in writing where and by whom the material safety data sheets relating to the work area are kept, and will be given free access to them. 7. As built prints — If included in the scope of work, all as built prints will be delivered within 60 days of the completion of the project, unless otherwise agreed to by both parties. 8. Downtime — If Security Pros personnel are unable to work due to any circumstances outside of Security Pros control, Security Pros will invoice for the lost man -hours at the standard Security Pros hourly rate, a minimum of four hours per man within 100 miles of a Security Pros office, and a minimum of eight hours per man over 100 miles of a Security Pros office. 9. Materials — In the event that the project is shut down for any reason due to circumstances outside of Security Pros' control, customer agrees to buy back any excess materials at Security Pros' cost. 10. Travel Expenses — It is understood and agreed that travel expenses will be paid in advance once an installation date has been established between Security Pros and the General Contractor. If a return trip is required additional travel expenses will be expected to be paid in advance of our arrival. ACCESS CONTROL BURGLAR VIDEO SURVEILLANCE MONITORING FIRE ALARM INTERCOM PANIC