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HomeMy WebLinkAboutMarch 4, 2013COUNCIL PROCEEDINGS OF THE COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, INDIANA March 4th, 2013 The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, 500 Quartermaster Court, Jeffersonville, Indiana at 7:OOpm, on Monday March 4th, 2013. Council President Connie Sellers, with Vicki Conlin, City Clerk, called the meeting to order at 7:OOpm. President Seller asked those in attendance to stand as Bobby Campbell gave the invocation. Council President Sellers then led all those present in the Pledge of Allegiance to the Flag. The roll call and those present were: Councilperson Smith, Councilperson Gill, Councilperson Glover, Councilperson Zastawny, Councilperson Samuel, Council President Sellers, Councilperson Payne, Councilperson Owen, and Councilperson Vice President Julius being absent. APPROVAL OF THE AGENDA: Councilperson Gill made a motion to TABLE items number 1 under Old Business and number 2 under New Business. Councilperson Smith seconded, PASSING on a vote of 8-0. Councilperson Owen made a motion to APPROVE the agenda as with changes, seconded by Councilperson Samuel, PASSING on a vote of 8-0. MINUTES TO BE APPROVED: Councilperson Gill made a motion to APPROVE the minutes from February 20th, 2013, with the change of adding the "not to exceed" amount in the motion under Chris Grimm's Department Head report. Councilperson Glover seconding, PASSING on a vote of 8-0. CLAIMS TO BE APPROVED: Parks Claims: Mrs. Harmon presented the parks claims in the amount of $15,596.30 to the Council for approval. Councilperson Owen made a motion to APPROVE the claims with Councilperson Gill seconding. Councilperson Samuel questioned the sounds unlimited claim and stated he would get with Sara Schultz regarding it. The motion PASSED on a vote of 8-0. General Claims: Mrs. Harmon presented the general claims list in the amount of $500,674.73 to the council for approval. Mrs. Harmon stated there is a hand carried claim from Brown & Brown. There is also a correction to reduce the Mayor's credit card claim by $2.00 which brings the total down to $515,672.73. Councilperson Gill made a motion to APPROVE the claims list with changes, seconded by Councilperson Payne, seconded by 8-0. Mrs. Harmon stated that she sent out the 1782 notice to the council last week and they are only required to make a reduction to the Parks budget. Councilperson Owen questioned the CCD fund. Mrs. Harmon stated that she wasn't aware that she had to set the rates and it needs to be done every year. Councilperson Owen asked when the circuit breakers will be in and Mrs. Harmon stated probably late March. MAYOR COMMENT: None at this time. REPORT OF THE CLERK: 1 None at this time. DEPARTMENT HEAD REPORTS: Shane Corbin: Planning and Zoning Director Mr. Corbin presented a brief overview of a bicycle and pedestrian plan to the council. He stated due to growing trends and the Big Four Bridge that this is a very necessary thing for the safety of cyclists. Mr. Corbin announced that he received $43,000 grant from the State that must be used by June 20th, as well as a $5000 match from Pioneering Health Task Force. Mr. Corbin stated he has selected a consultant and have been negotiating some numbers for the scope of work that will focus on downtown, middle road, and Hamburg Pike. Mr. Corbin stated that some money will be needed, but unsure of how much yet. Currently in the negotiations with the consultant, Mr. Corbin believes he the amounts will go down as far as $70,000. The funding would either need to come from UEZ or the Council. Councilperson Smith stated he would like to see the council invest in this since the UEZ has already invested some money into the process thus far. Mrs. Harmon stated they can look at gaming fund which had over $300,000 at year end or possibly the CCD. Councilperson Glover expressed concern about creating paths that bicyclist already use such as Utica Pike. Mr. Corbin stated that it is in the plan to study these road and the routes to consider the safety of the area including traffic, speed limits, and visibility. Mr. Corbin stated he has plans and already began to pull in surround communities and counties including Metro Louisville. Councilperson Zastawny made a motion to SUPPORT up to and not to exceed $25,000 out of gaming. Councilperson Smith seconded, PASSING on a vote of 8-0. A. UNFINISHED BUSINESS: 1. Les Merkley- 2013 -OR -1 An Ordinance Establishing Fee in Lieu of Required Sidewalk Installation (Waiver) and the Sidewalk Waiver Non -Reverting Fund (passed on 15t reading 1/22/13): Mr. Lowe stated before the council that the Plan Commission had a chance to see some research from Shane including Councilperson Sellers and Councilperson Gill. Mr. Corbin then elaborated on what he saw the process for the waiver including for the remaining councilmembers. Mr. Corbin stated that the Ordinance would set parameters for what qualifies a business for a waiver. Mr. Corbin stated if they qualify they will then need to request a waiver from Plan Commission. The Developer would have to agree to pay money into the fund. The fund would then be used for the sidewalk master plan that is through the Engineer's office. Mr. Corbin stated they will not issue a certificate of occupancy until that fee is paid. Mr. Lowe stated that the last sentence of section four mentions an exhibit A but there is not currently an exhibit A. Mr. Lowe stated that in order to keep form constantly changing, doing things on a case by case basis is better and the rules can be used as a guideline for the Plan Commission. Councilperson Samuel made a motion to APPROVE 2013 -OR -1 on a second reading, with Councilperson Gill seconding. Councilperson Payne stated that he does not believe in having a developer pay for sidewalks that he/she may not use and that he will not be voting in favor of the ordinance. The motion PASSED on a vote of 7-1. B. NEW BUSINESS: 1. Shuanna Graff -Greenway Presentation: Mrs. Graff presented a report of what has been done in the last year for the Ohio River Greenway project. Mrs. Graff stated that the biggest update is the Big Four Bridge being complete and connected to the Louisville side. The Jeffersonville side is set to open up in June 2013. Mrs. Graff stated that some archeological studies in Clarksville are complete and they can now move forward with that segment. New Albany's last section is under construction and will be complete at the end of this year. The 2 bridge over Silver Creek will also be rehabilitated. Mrs. Graff stated that the commission's actions are to maintain an operating budget and cut costs as well as participate in events for fundraising. Signage is being developed for the greenway as well. There is still work to be done to get the K&I bridge development under way. Mrs. Graff stated that the total length on the Indiana side is 7 miles. The hope is that eventually it circles around Louisville's waterfront as well as Southern Indiana's and can be used for many events and marathons with little to no disruptions to traffic patterns. C. PUBLIC COMMENT: D. COUNCIL COMMENT: Councilperson Smith: none Councilperson Zastawny: The next Parks meeting is going to be moved up due to Spring Break to the date of Monday March 18th, 2013 at 5:30. Councilperson Glover: none Councilperson Owen: verified with Mr. Lewis that the Finance meeting was advertised for tomorrow. Councilperson Samuel: none President Sellers: Stated she needs to set up a workshop with the Council and Redevelopment. The council agreed to set this workshop for Wednesday March 20th, 2013 at 5:30 P.M in the Mayor's Conference room. ADJOURNMENT: Councilperson Owen made the motion to ADJOURN, seconded by Councilperson Samuel, passing on a vote of 7-0. Meeting ADJOURNED at 7:55 P.M. AP / OVED BY: Connie Sellers, President Vicki Conlin, City Clerk 3 RESOLUTION No. 20 a -R- '7 BEFORE THE COMMON COUNCIL FOR THE CITY OF JEFFERSONVILLE, INDIANA A RESOLUTION TO INITIATE SPECIAL APPROPRIATION BE IT RESOLVED by the Common Council of the City of Jeffersonville, County of Clark, State of Indiana, that said Common Council will meet in the Council Chambers, on the first floor of City Hall, Jeffersonville, Indiana, on the day of , 20 at 7:00 o'clock P.M. for the purpose of considering and determining whether an emergency exists for the passage of an Ordinance making the following appropriation in addition to the Annual Budget adopted for the fiscal year 20 . BE IT FURTHER RESOLVED by the Common Council of the City of Jeffersonville, Indiana that the following sums of money are FUND PURPOSE/ACCOUNT Water Resource Coordinator LOIT Funds -Fire Dept Staff Vehicles General Fund City Clerk General Fund Chief Deputy/Off Mngr General Fund Traffic Clerk General Fund Court Clerk/Accounting General Fund FICA General Fund PERF General Fund Special Legal Services General Fund Contract Services General Fund Kennel Attendant General Fund FICA General Fund PERF TOTAL 430406431 101042111 101042112 101042116 101042115 101042198 101042199 101042360 101090390 101021116 101021198 101021199 AMOUNT REQUESTED 37,391. 60,000.00 8,000.00 5,900.00 30,500.00 34,800.00 4,910.10 9,504.00 3,000.00 13,000.00 25,000.00 2,000.00 3,000.00 237,005.10 BE IT FURTHER RESOLVED, that the Clerk and Treasurer of the City of Jeffersonville, Indiana is hereby ordered and directed to give notice as provided by law. This Resolution shall be in full force and effect from and after its passage by the Common Council and approval by the Mayor. VOTED FOR: VOTED AGAINST: RESOLUTION No. 2013 -R - BEFORE THE COMMON COUNCIL FOR THE CITY OF JEFFERSONVILLE, INDIANA A RESOLUTION TO INITIATE SPECIAL APPROPRIATION BE IT RESOLVED by the Common Council of the City of Jeffersonville, County of Clark, State of Indiana, that said Common Council will meet in the Council Chambers, on the first floor of City Hall, Jeffersonville, Indiana, on the day of , 20 at 7:00 o'clock P.M. for the purpose of considering and determining whether an emergency exists for the passage of an Ordinance making the following appropriation in addition to the Annual Budget adopted for the fiscal year 20 BE IT FURTHER RESOLVED by the Common Council of the City of Jeffersonville, Indiana that the following sums of money are FUND PURPOSE/ACCOUNT b)A-+er P€Sc !tee C rts) t LOIT Funds -Fire Dept Staff Vehicles General Fund City Clerk General Fund Chief Deputy/Off Mngr General Fund Traffic Clerk General Fund Court Clerk/Accounting General Fund FICA General Fund PERF General Fund Special Legal Services General Fund Contract Services General Fund Kennel Attendant General Fund FICA General Fund PERF TOTAL 430406431 101042111 101042112 101042116 101042115 101042198 101042199 101042360 101090390 101021116 101021198 101021199 BE IT FURTHER RESOLVED, that the Clerk and AMOUNT REQUESTED .'?3C//ox) 60, 000.00 8,000.00 5,900.00 30,500.00 34,800.00 4,910.10 9,504.00 3,000.00 13,000.00 25,000.00 2,000.00 3,000.00 199761471-0 g3 `7,. 006. l C7 Treasurer of the City of Jeffersonville, Indiana is hereby ordered and directed to give notice as provided by law. This Resolution shall be in full force and effect from and after its passage by the Common Council and approval by the Mayor. Passed and adopted by the Common Council of the City of Jeffersonville, Clark County, Indiana, this day of , 20 Connie Sellers, Council President ATTEST: Vicki Conlin, Clerk Presented by me as Clerk to the Mayor of said City of Jeffersonville this / t day of ,20 / 71. Vicki Conlin, Clerk This Resolution approved and signed by me this Mike Moore Mayor This Resolution vetoed by me this day of Mike Moore, Mayor , 20 20 13 .