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HomeMy WebLinkAbout12-13-2012 Cw. JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES DECEMBER 13, 2012 The Jeffersonville Redevelopment Commission held a Regular Meeting on December 13, 2012, that was called to order at 6:06 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. The following board members were present: Monty Snelling, Kevin LaGrange, Jamie Lake, Rob Stevens and Jack Vissing Absent: Greater Clark School Board Representative Becka Christiansen Staff Members present: Redevelopment Director Rob Waiz, Redevelopment Commission Attorney Les Merkley, City Controller and Redevelopment Treasurer Monica Harmon, City Engineer Andy Crouch, UEZ Director Kelly Reed, Grant Administrator DeLynn Rutherford and CMMS Administrator Cindy C or Seifert Guests present: Nicole and Brian Ruddell with CoCo's Cafe & Confectionz, Vicky Kent Haire, Josh Hillman with Jacobi, Toombs & Lanz, David Lewis, Jeanne Burke, Ron Culler with Leo Properties, Brayden Lammers with The Evening News, Fred Collins, Mike Hutt and Richard Euklund CALL TO ORDER Mr. Snelling called the meeting to order at 6:06 PM. APPROVAL OF AGENDA Mr. Lake made a motion to approve the agenda, with the additions of (1) clarification of Bonds (2) a discussion on the Resolutions passed at the previous meeting, (3) Communications, (4) update on drainage on Veterans Parkway, (5) update on Thompson Lane project and (6) update on Hamburg Pike regarding the bridge and Thomas Jefferson Elementary School, and (7) the removal of the discussion of Meadows Reserve, with Mr. Stevens seconding the motion, passing (10, unanimously on a vote of 5 -0. CONSENT REPORTS Cow Minutes: Mr. Stevens made a motion to approve the minutes from November 27, 2012, with Mr. Vissing seconding the motion, passing unanimously on a vote of 4 -0, with Mr. Lake abstaining. Claims: Mr. LaGrange made a motion to add a hand carried claim for Umbaugh & Associates for TIF Neutralizations to the Redevelopment Claims in the amount of $10,500.00, with Mr. Lake seconding the motion, passing on a vote of 3 -2, with Mr. Vissing and Mr. Stevens voting against. A discussion regarding the Pilot House claim ensued to determine whether the claim to Greater Clark should be paid. Mr. Lake suggested that the Commission fulfill the obligation to the contract, and Mr. Merkley will prepare a letter and Ms. Harmon will hold check pending the result of Mr. Merkley's letter. Mr. Lake made a motion to approve the afore - mentioned Redevelopment Claims in the amount of $414,977.68, with Mr. Stevens seconding the motion, passing on a vote of 4 -1, with Mr. Vissing voting against. Mr. Stevens made a motion to approve the TIF Claims in the amount of $1,098,719.14, with Mr. Lake seconding the motion, passing unanimously on a vote of 5 -0. Mr. Lake made a motion to approve the ARRA Redevelopment Claims (funds are disbursed by the State, but requires approvals from Redevelopment Commission and Sewer Board) in the amount of $5,901.37, with Mr. Vissing seconding the motion, passing unanimously on a vote of 5 -0. Acquisition Claims: None Review of Financial Information: Ms. Harmon provided reports in the meeting packet. L OLD BUSINESS �Ir 214 West Court proposal Mr. Merkley advised that the RFP for this property has expired, with no submitted responses. Thirty days past that deadline has also expired. Nicole and Brian Ruddell presented a proposal for CoCo's Cafe & Confectionz. The plan is for a vintage cafe with a coffee drive -thru. The cafe would also offer a dining room, full bar and live local entertainment. The Ruddell's suggest a two year lease with option to purchase at the end of the lease. Mr. Vissing questioned what the purchase price would be at the end of the lease. The purchase price must be set prior to approving the proposal. Mr. Lake made a motion to table the request to update the proposal with a set purchase price or a set formula to calculate the purchase price, with Mr. Vissing seconding the motion, passing unanimously on a vote of 5 -0. NEW BUSINESS Pictometry — Vicky Kent Haire Clark County Assessor Vicky Kent Haire presented a request for a one -third split between Clark County, Town of Clarksville and City of Jeffersonville for 3" resolution pictometry in the amount of $42,000.00. Clark County and Clarksville have already signed the joint resolution. Three inch resolution allows measuring and 360 deg. views of real estate. Mr. Lake questioned whether Redevelopment is the correct board to request payment. Ms. Harmon suggested that the TIF areas could benefit from the better resolution. Mr. Vissing made a motion to table the request for $42,000.00, of a one -third split between Clark County, City of Jeffersonville and Town of Clarksville for Pictometry, with Mr. Lake seconding the motion, passing on a vote of 3 -2, with Mr. Snelling and Mr. LaGrange voting against. Mr. Lake made a motion to contribute up to $21,000.00 for Pictometry provided the City Council funds $21,000.00, with Mr. Stevens seconding the motion, passing unanimously on a vote of 5 -0. Industrial Parkway Improvements — Jacobi, Toombs & Lanz Josh Hillman presented a proposal from Patriot Engineering and Environmental Inc. for a Geotechnical Engineering Investigation for Jeff Industrial Park with two options: 1) Coring Investigation Only, estimated at $1,775.00 2) Coring Investigation and Subgrade Evaluation, estimated at $2,275.00 The purpose for the investigation is to make the roadway structured for commercial grade. (ior Mr. Lake made a motion to approve Coring Investigation and Subgrade Evaluation, estimated at $2,275.00, with Mr. Stevens seconding the motion, passing unanimously on a vote of 5 -0. Lease for 721 and 725 Michigan Avenue L David Lewis presented a proposal for the lease of 721 and 725 Michigan Avenue for the Clark County Museum. The lease is a 50 year lease for $1 per year. The City would insure the real estate, the Museum would be required to pay $2,500 of the $15,000 deductible for potential claims. Mr. Lake made a motion to table the request for presenting a final lease and photos, with Mr. Stevens seconding the motion, passing unanimously on a vote of 5 -0. Leo Properties Tax Abatement Request Ron Culler presented a request for tax abatement for a building to be constructed next to the Centra Credit Union. The address is 2123 Veterans Parkway. The tenants will be RE/MAX FIRST, Bryan Jackson State Farm Insurance, a title company, Leo Properties office. Economic growth is anticipated to be 22 new employees hired between RE/MAX and State Farm. Mr. Lake made a motion to provide a favorable recommendation for Tax Abatement, with Mr. Vissing seconding the motion, passing unanimously on a vote of 5 -0. Communications cp Mr. Lake spoke to the need for improving communication. The City newsletter contained information on Redevelopment projects. Some projects listed were not approved by the Commission. Mr. Lake also noted that some presenters should have the full expectation that requests may be voted on at the next meeting. 2013 Budget Ms. Harmon presented detailed paperwork on a budget guideline. The Commission will review the guidelines and discuss at a future meeting. Bond Clarification Mr. Lake requested information on the Series A & B Bonds, stating that the amounts are less than the previous bonds. Mr. Merkley advised that the revised amounts reflect actual spending at a point in time. Series A — Falls Landing — Original amount of $5M, resolution amount $2,225,000 Series B — Inner City Road — Original amount of $15M, resolution amount $9,030,000.00 L Resolutions (by Mr. Lake was requested by City Council to obtain the status of the Bond Resolutions. Mr. Merkley advised that this matter was on the Council's agenda. Mr. Lake also requested a master list of projects to be brought for presentation at a future Commission meeting. Mr. Waiz advised that he would have the list at the January meeting. Project updates 1. Veterans Parkway drainage Mr. Crouch advised that the drainage pipe either has or is being installed. 2. Thompson Lane Mr. Crouch advised that the City is still in discussions with Greater Clark regarding their participation in the project. Mr. Stevens asked if this project is on hold. Mr. Crouch advised that Mayor Moore has recently had discussion with Greater Clark. (hair 3. Hamburg Pike (Bridge and Thomas Jefferson) Mr. Waiz advised near the bridge the paving has begun and striping is planned. Restriping is planned near Thomas Jefferson. The road is planned to reopen before Christmas. EXECUTIVE DIRECTOR REPORT Mr. Waiz advised that he would be ordering two appraisals for the purchase of the property next to the stair landing. The City's offer was for $72,000, the counter offer was $75,000. Ms. Rutherford advised that the Brownfield Grant and two Marina Grants have been submitted. L PUBLIC COMMENTS 4 ;iiir Mike Hutt stated that when he served on the Commission he was advised that the property had been purchased for the Thompson Lane project. Mr. Hutt advised that two police cars are placed at the intersections after school to assist the buses in leaving the schools. Today, fifteen minutes after the police left, there was another car accident. Fred Collins stated that his neighborhood is not in favor of the Clark County Museum relocating to 721 & 725 Michigan. He advised that the flooding in the area could be harmful to the artifacts in the museum. BOARD COMMENTS Kevin LaGrange appreciates the financial information and requested an active projects list. Mr. LaGrange also asked about the Duffy's Landing property. Mr. Merkley stated that the purchase is awaiting a title search. Jamie Lake requested an item on the agenda every meeting to update the status of pending projects. Mr. Waiz responded that he has suggested lunches with two members to have discussions. Mr. Lake asked that Mr. Merkley provide guidance on Executive Sessions, Public iliw Meetings and rules regarding private meetings. Mr. Snelling suggested holding a workshop in January to discuss. Mr. Lake repeated his request for a Master Project List. Rob Stevens requested information on The Estopinal Group contract. Mr. Merkley will check into this. Mr. Snelling advised that he has relayed problems with the design to Mayor Moore. Jack Vissing had nothing further to discuss. Monty Snelling had nothing further to discuss. ADJOURNMENT Mr. LaGrange made a motion to adjourn at 8:09 PM. Af ''2 f -'• R. Monty Snel • _, President' Submitted By: Cindy Seifert L