The URL can be used to link to this page

Home My WebLink AboutSoftware services 1-9-13 Proposal for Software and Services, Presented to... City of Jeffersonville, Clark County IN January 9, 2013 Quoted by: Dan J. Burns, CPA Ad ,,,„.. -.- E3SIECCA , SOFTWARE Thank you for the opportunity to quote our software and services. At BS &A, we are focused on delivering unparalleled service, solutions, support, and customer satisfaction. You'll see this in our literature, but it's not just a marketing strategy... it's a mindset deeply embedded in our DNA. Our goal is to provide such remarkable customer service that our customers feel compelled to remark about it. We are extremely proud of the many long -term customer relationships we have built. Our success is directly correlated with putting the customer first and consistently choosing to listen. Delivering unparalleled customer service is the foundation of our company. BSEtA Software 14965 Abbey Lane Bath MI 48808 (855) BSA -SOFT / fax (517) 641 -8960 bsasof tware. com Contents Please return all pages, retaining a copy for your records. Cost Summary; Totals 3, 4, 5 Annual Service Fees 6 Optional Items 7 Acceptance 8 Contact Information 9, 10 Attachments Please retain for your records. Hardware Requirements SQL Server Pricing Questions? Please call Dan J. Burns, CPA at (855) 272 -7638 or email dburns @bsasoftware.com Page 2 of 10 Prices good for a period of 90 days from date on quote Cost Summary Application and Annual Service Fee prices based on an approximate population of 44,900. Software is licensed for use only by municipality identified on the cover page. If used for additional entities or agencies, please contact BS &A for appropriate pricing. Prices subject to change if the actual count is significantly different than the estimated count. Applications, New Purchase General Ledger .NET $20,495 Accounts Payable .NET $17,445 Cash Receipting .NET $17,445 Fixed Assets .NET $17,445 Miscellaneous Receivables .NET $17,445 Purchase Order .NET $17,445 Payroll .NET $22,545 Human Resources .NET $20,495 Utility Billing .NET $27,300 Community Development .NET $25,620 Purchasing Web Portal (First year free; annual fee thereafter) $0 Employee Web Portal (First year free; annual fee thereafter) $0 Internet Services (Online Payments) $2,500 Subtotal $206,180 Data Conversions The below fees are estimated based on previous conversions we've completed. They represent 'Not to Exceed' amounts. They are also based on the City's ability to provide the data in a readable format. Payroll (database setup) $8,000 General Ledger (Chart of Accounts; balances and budget as of a specified date) $5,500 Accounts Payable (vendors only) $4,000 Fixed Assets $3,500 Utility Billing $21,200 Community Development $17,600 Purchase Order $3,500 Customization - UB Payment Lock Box $2,500 Custom Import /Export — 'Automated Timeclock Solution' (Kronos/Timeclock Plus) TBD Subtotal $65,800 Questions? Please call Dan J. Burns, CPA at (855) 272 -7638 or email dburns @bsasoftware.com Page 3 of 10 Prices good for a period of 90 days from date on quote Implementation and Project Management Services include: - Analyzing customer processes to ensure all critical components are addressed - Creating and managing the project schedule in accordance with the customer's existing processes and needs - Providing a central contact between the customer project leaders, developers, trainers, IT staff and other resources required throughout the transition period - Coordinating and /or performing data extractions necessary for both testing and final conversions - Installing the software and providing IT consultation for network, server, and workstation configuration and requirements - Testing and reviewing converted data $12,375 Training - $1,100 /day - Days quoted are estimates; you are billed for actual days used All applications quoted Days: 40 $44,000 Travel Expenses Travel expenses included with Training No charge Questions? Please call Dan J. Burns, CPA at (855) 272 -7638 or email dburns @bsasoftware.com Page 4 of 10 Prices good for a period of 90 days from date on quote Cost Totals Not including Annual Service Fees Applications $206,180 Data Conversions $65,800 Implementation and Project Management $12,375 Training $44,000 Travel Expenses $0 Total Proposed $328,355 C heck this box to pay over two b ud g et years, interest-free Questions? Please call Dan J. Burns, CPA at (855) 272 -7638 or email dburns @bsasoftware.com Page 5 of 10 Prices good for a period of 90 days from date on quote Annual Service Fees, New Purchases Unlimited service and support during your first year with the program are included in your purchase price. Thereafter, Service Fees are billed annually. BS &A Software reserves the right to increase the Annual Service Fee by no more than the yearly Consumers Price Index (CPI). Year 2 Year 3 Year 4 Year 5 General Ledger .NET $4,100 $4,100 $4,345 $4,435 Accounts Payable .NET $3,490 $3,490 $3,700 $3,775 Cash Receipting .NET $3,490 $3,490 $3,700 $3,775 Fixed Assets .NET $3,490 $3,490 $3,700 $3,775 Miscellaneous Receivables .NET $3,490 $3,490 $3,700 $3,775 Purchase Order .NET $3,490 $3,490 $3,700 $3,775 Payroll .NET $4,510 $4,510 $4,780 $4,875 Human Resources .NET $4,100 $4,100 $4,345 $4,435 Utility Billing .NET $5,460 $5,460 $5,790 $5,900 Community Development .NET $5,120 $5,120 $5,425 $5,535 Purchasing Web Portal $2,140 $2,140 $2,270 $2,315 Employee Web Portal $2,770 $2,770 $2,935 $2,995 Internet Services $2,500 $2,500 $2,650 $2,730 Total Annual Service, New Purchases $48,150 $48,150 $51,040 $52,095 Questions? Please call Dan J. Burns, CPA at (855) 272 -7638 or email dburns @bsasoftware.com Page 6 of 10 Prices good for a period of 90 days from date on quote Optional Item(s) Cash Receipting Hardware Quantity Cost Epson Series Receipt Printer* $700 x = $ APG Cash Drawer ** $200 x = $ ImageTeam 2800 Handheld Linear Barcode Scanner $250 x = $ This will add $ to the Total Proposed. Q 04)..) - rt1 --, l T67 *IMPORTANT. The receipt printer must be plugged into the USB port on one workstation (not your server). This printer is not to be shared with other workstations. If more than one workstation will be used for receipting, please consider purchasing more than one receipt printer. Ithaca receipt printers are not compatible with Vista or Windows 7. The Epson Series replaces the Ithaca brand and is fully compatible with those operating systems. **If using a previously - purchased receipt printer with the APG Cash Drawer, which brand will be used with the drawer? Epson Ithaca Other (please specify) Please provide the number of cash drawers that will be hooked up to the printer Program Customization BS &A strives to provide a flexible solution that can be tailored to each municipality's needs. However, in some cases, custom work may be required. Typical examples include: • custom payment import /lock box import • custom OCR scan -line • custom journal export to an outside accounting system ' custom reports If you require any custom work, please let us know so that we can better understand the scope of your request and include that in a separate proposal. Interfaces Cartegraph Interface $5,000 Compliance Solution Interface $5,000 RFP States: Ability to interface with Cartegraph and Compliance Solutions records; we have included estimated fees for Import /Exports for this integration. These amounts are for budgeting purposes and a firm quote can be given upon a detailed discussion regarding a scope of work. Questions? Please call Dan J. Burns, CPA at (855) 272 -7638 or email dburns @bsasoftware.com Page 7 of 10 Prices good for a period of 90 days from date on quote Acceptance Signature constitutes... 1. An order for products and ervices as quoted Quoted prices do ot include Program Customization or training beyond the estimated number of days 2. Agreement with th pr•pos-d Annual Service Fees 3. Acceptance of BS 's and are recommend4tions required to efficiently run the .NET applications I I of/ Signature Date BS &A PLEDGE. We offer a one -year, risk - reversal pledge on our software. If, up to a year after installation, you are not happy with our software and service, you can return our software for a full refund. Returning Accepted Proposal to BS &A Please return the entire proposal, with signature /date (this page) and contact information (next page) filled out, by any of these methods: Mail: BS &A Software 14965 Abbey Lane Bath, MI 48808 Fax: (517) 641 -8960 Email: snavin @bsasoftware.com Once your proposal is received, a BS &A representative will contact you to begin the scheduling process. Questions? Please call Dan J. Burns, CPA at (855) 272 -7638 or email dburns @bsasoftware.com Page 8 of 10 Prices good for a period of 90 days from date on quote Contact Information If any mailing addresses are PO Boxes, please also provide a Street Address for UPS /Overnight mail. If additional contacts need to be submitted, please make a copy of this page. Key Contact for Implementation and Project Management Name D 13‘. CYO M.00 Title 2a-T GP Re' AA -IYC. (671(daieati-Ek Phone /Fax gri- ` � - S - (0 42 -9 Email N1,V\&v ov1 oc o-tc. M a i l i n g Address 4OO ti)Orafeve,e-tvt,r4-1 asccaul" , t �` 3D6 City, State, Zip 3 e_ r �Sctl ((1 113 ( ) Support Contact u � � �... .. Name AMV Title /ASS% Nkc_o_ivg Phone /Fax g('2. " 2-gS - Lo ni 2- Email Q.0 i n • 2 E? r Mailing Address --i.) Q 1...),►2 .- _111-M 1 S` 1.12.- 000 at- City, State, Zip �1 -r d e),ci ti(Lti - L 4 Program Update Contact Name Title Phone /Fax Email Mailing Address City, State, Zip Continued on the next page... Questions? Please call Dan J. Burns, CPA at (855) 272 -7638 or email dburns @bsasoftware.com Page 9 of 10 Prices good for a period of 90 days from date on quote Contact Information, continued IT Contact Name Or-1T ` �� Title t) Tt) (2- VF l_T Phone /Fax S1 2- " 2Qo 4 1 1 44 Email On � ,, • CA.. • , reef Mailing Address � Qt-) Q -"re 2- lVVra-"r" (Z C (L City, State, Zip E1 v I 1—t--e_ 4 1 3 (� Questions? Please call Dan J. Burns, CPA at (855) 272 -7638 or email dburns @bsasoftware.com Page 10 of 10 Prices good for a period of 90 days from date on quote