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HomeMy WebLinkAbout11-27-12 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES NOVEMBER 27, 2012 The Jeffersonville Redevelopment Commission held a Regular Meeting on November 27, 2012 that was called to order at 6:05 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. The following board members were present: Monty Snelling, Kevin LaGrange, Rob Stevens and Jack Vissing Absent: Jamie Lake and Greater Clark School Board Representative Becka Christiansen Staff Members present: Mayor Mike Moore, Redevelopment Commission Attorney Les Merkley, City Controller and Redevelopment Treasurer Monica Harmon, Redevelopment Director Rob Waiz, UEZ Director Kelly Reed, Grant Administrator DeLynn Draper- Rutherford, City Engineer Andy Crouch, Councilman Mike Smith, Councilman Dennis Julius, Councilman Bryan Glover, Councilman Nathan Samuel, Councilwoman Connie Sellers, Councilwoman Lisa Gill, and CMMS Clerk Secretary Cindy Seifert Guests present: Buddy Downs with Icemiller (via telephone), John Seever, Paige Semone and Brian Colton with Umbaugh and Associates, Brayden Lammers with The Evening News, Dan Thatcher with HNTB, Brian Fleck and Dan Farvadin with Bernardin Lochmueller and Associates, Amy Maddox and Theresa Baker with Clark County Auto Auction, Bill Northcutt with Lilicue, LLC, Mike Hutt, Bobby Campbell and Richard Euklund APPROVAL OF AGENDA Mr. Vissing made a motion to approve the agenda with Mr. Stevens seconding the motion, passing unanimously on a vote of 4 -0. FINANCIAL REVIEW Umbaugh and Associates See attached handouts for detailed information. Paige Sansone presented the Comprehensive Financial Plan. The information within the report was based upon the approved 2013 Budget and an anticipated 14% in circuit breakers. Ms. Sansone's proposed considerations after the review, included establishing a sanitation user fee, re- establishing CCD Fund, annual transfers from CCI Cig. Tax to General, utilizing Public Safety LOIT for operating expenses and debt service on proposed Police Station Bonds, establishing formal policies relating to cash reserves and suggested minimum balances. Councilman Samuels asked if this Plan determines any high budget areas. Ms. Sansone advised that was not part of the scope of this project. Ms. Harmon advised that that type of review of the budget was planned in a future project. Brian Colton presented the Tax Increment Finance Areas. CONSENT REPORTS Minutes: Mr. Vissing made a motion to approve the minutes from October 15, 2012 with Mr. Stevens seconding the motion, passing unanimously on a vote of 4 -0. Claims: Mr. Stevens made a motion to approve the Redevelopment Claims in the amount of $5,307.84, with Mr. LaGrange seconding the motion, passing unanimously on a vote of 4 -0. Mr. LaGrange made a motion to approve the Grant Claims in the amount of $121,237.76, with Mr. Stevens seconding the motion, passing unanimously on a vote of 4 -0. Mr. Stevens made a motion to approve the TIF Claims in the amount of $520,987.45, with Mr. LaGrange seconding the motion, passing unanimously on a vote of 4 -0. Acquisition Claims: No claims at this time. Review of Financial Information: Updated financial information has been sent out to board members via email. OLD BUSINESS Bond Resolutions — Ice Miller, Bond Counsel Buddy Downs with Ice Miller (via telephone) made suggestions to adopt two resolutions to amend the bond resolutions already adopted by the Commission in 2011 to update for selling the Bonds and making the payments from the Inner City Road and Falls Landing Areas as described in the Umbaugh TIF Report. Mr. Vissing made a motion to adopt Resolution 2012- RC -24, to amend bond resolution for the Inner City Road TIF to include 2012 projects, with Mr. LaGrange seconding the motion, passing unanimously on a vote of 4 -0. Mr. Vissing made a motion to adopt Resolution 2012- RC -25, to amend bond resolution for the Falls Landing TIF to include 2012 projects, with Mr. LaGrange seconding the motion, passing unanimously on a vote of 4 -0. Mr. Downs made a suggestion to adopt a resolution amending a 2006 Commission Resolution to clarify the pledge of TIF from Inner City Road and Falls Landing Areas to the 2012 Bonds as described in the Umbaugh as TIF Report. Mr. Vissing made a motion to adopt Resolution 2012- RC -26, to amend the 2006 Resolution to clarify the pledge of TIF dollars, with Mr. Stevens seconding the motion, passing unanimously on a vote of 4 -0. Mr. Downs made suggestions to adopt two resolutions to add the police station for Bonds to be issued in 2013 for the Inner City Road and Falls Landing Areas as described in the Umbaugh TIF Report. Mr. Vissing made a motion to adopt Resolution 2012- RC -27, to amend bond resolution for the Inner City Road TIF to include the police station project, with Mr. LaGrange seconding the motion, passing unanimously on a vote of 4 -0. Mr. Vissing made a motion to adopt Resolution 2012- RC -28, to amend bond resolution for the Falls Landing TIF to include the police station project, with Mr. LaGrange seconding the motion, passing unanimously on a vote of 4 -0. 214 West Court Avenue (Cozza Building) Mr. Vissing made a motion to table discussion until next meeting due to the information being sent out late, with Mr. Stevens seconding the motion, passing unanimously on a vote of 4 -0. Swirlz Frozen Yogurt Facade Grant Request The owner of Swirlz had requested an audience with the Commission to address the revious denial of Facade Grant Request. The owner was not present. p Mr. Vissing advised that Swirlz was turned down as the request was for storefront si na e whi is a requirement of the City. g g ch Mr. Vissing made a motion to deny the Facade Grant Request with Mr. Stevens seconding passing unanimously on a vote of 4 -0. g the NEW BUSINESS HNTB Contract Dan Thatcher with HNTB presented a request for Supplemental Agreement No. 5, Executive Summary. This agreement will increase the total from Supplemental Agreement No. 3 by $66,100.00 to account for extra RFI responses, extra shop drawing reviews, removal of electrical and lighting work from bridge plans (out of scope) and revise and repackage electrical and lighting. Mr. Thatcher presented a request for Supplemental Agreement No. 6, Executive Summary. This agreement will decrease the total from Supplemental Agreement No. 4 by $50,000.00 to account for revised floodwall type. Mr. Thatcher presented a request for a Task Orders Executive Summary, to provide authorization for the following services, to be paid out per Billing Rate in Supplement 3. Respond to remaining bridge RFI's — estimated from $5,000 to $10,000 max Review bridge handrail shop drawings — estimated from $5,000 to $10,000 max Provide RFI response and shop drawing review for Electrical contract — estimated from $10,000 to $25,000 max Mr. Stevens made a motion to approve Supplemental Agreement No. 5, with Mr. LaGrange seconding the motion, passing unanimously on a vote of 4 -0. g Mr. Vissing made a motion to approve Supplemental Agreement No. 4, with Mr. Steven seconding the motion, passing unanimously on a vote of 4 -0. s Mr. Stevens made a motion to approve the Task Orders, with Mr. Vissing secondin the motion, passing unanimously on a vote of 4 -0. g Bernardin Lochmueller and Associates — Hambur � Pike Pike Ins • ection Contract Dan Farvardin with BLA presented a budget breakd approximately $ The increased costs are due hich increases the costs by be granted by INDOT. INDOT has verbally approved a ro t the extensioo the an deadline extension to n. Mr. Vissing questioned who held the contract with B City's contract. The delays with the Hamburg Project p A' Mr. Crouch advised that BLA is the failure to relocate the utilities. The utility companies o�ect were the result of utility companies are agreements between the City and Utilities for the ref submitted plans to move the utilities, there utility delays are very common, in his experience. °Cation. Mr. Farvardin advised that Mr. Stevens made a motion to approve the increased retribution from the utility companies involved in the inspection costs, with the intent to seek motion, passing unanimously on a vote of 4 -0. e delays, with Mr. Vissing seconding the Tax Abatement — Herita a Hardwoods No appearance ProMedia Contract Mr. Waiz presented a proposal from ProMedia Grou webpage. Mr. Stevens questioned if this was the same update the Economic Development website. company potentially updating the City's Mr. LaGrange made a motion to approve a contract to update the Economic Development Webpage, with M ProMedia in the amount of $1,700.00 to unanimously on a vote of 3 -1, with Mr. Stevens voting a' Vissing seconding the motion, passing against. Clark Coun Auto Auction Fa ade Grant A lica tin Amy Maddox and Teresa Baker appeared on behalf of Facade Grant Request for the resurfacing existin as Clark County Auto Auction to request a and signage. g asphalt and expanding, landscaping, fencing Mr. Stevens made a motion to approve the Facade Gr LaGrange seconding the motion, passing unanimously on a vote of 3 -0, with Mr. Vissing Lilicue Facade Grant Application Bill Northcutt appeared on behalf of Lilicue, LLC, to request a Facade Grant Request for a new monument and to remove old 3 pole pylon sign at Jeff Plaza/Grant Plaza. Mr. Stevens made a motion to approve the Facade Grant in the amount of $10,000.00, with Mr. LaGrange seconding the motion, passing unanimously on a vote of 4 -0. Rob's Touch of Class Facade Grant Application Mr. Waiz presented a Facade Grant request for Rob's Touch of Class for a new awning in the amount of $450.00. Mr. LaGrange made a motion to deny the request as this is a maintenance cost rather than a facade improvement with Mr. Vissing seconding the motion, passing unanimously on a vote of 4 -0. Go Local Platform — DeLynn Rutherford and Kelly Reed Passed to next meeting EXECUTIVE DIRECTOR REPORT No comments PUBLIC COMMENTS No Comments BOARD COMMENTS No Comments ADJOURNMENT Mr. Vissing made a motion to adjourn at 8:13 PM, with Mr. LaGrange seconding the motion. R. Monty Snelling, r- ident Submitted By: Cindy Seifert *There is only a partial recording of this meeting due to lack of recording space on card.