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HomeMy WebLinkAbout10-15-2012 (1100, JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES OCTOBER 15, 2012 The Jeffersonville Redevelopment Commission held a Regular Meeting on October 15, 2012 that was called to order at 6:00 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. The following board members were present: Monty Snelling, Kevin LaGrange, Jamie Lake, Rob Stevens, Jack Vissing, and Greater Clark School Board Representative Becka Christiansen Staff Members present: Mayor Mike Moore, Redevelopment Commission Attorney Les Merkley, Redevelopment Director Rob Waiz, UEZ Director Kelly Reed, Grant Administrator DeLynn Draper- Rutherford, Assistant City Controller Amy Deering, City Engineer Andy Crouch and City CMMS Administrator Cindy Seifert Guests present: Amy Burnette, Wayne Estopinal, Tony Burns, Kate Miller, Fred Collins and Richard Euklund APPROVAL OF AGENDA Mr. Vissing made a motion to approve the agenda, with Mr. Lake seconding the motion, passing unanimously on a vote of 5 -0. CONSENT REPORTS Minutes Mr. Lake made a motion to approve the minutes from September 26, 2012 with Mr. Stevens seconding the motion, passing unanimously on a vote to 3 -1, with Mr. Vissing against and Mr. LaGrange abstaining. Claims Mr. Vissing made a motion to approve the Redevelopment Claims in the amount of $147,541.67 with Mr. LaGrange seconding the motion, passing unanimously on a vote of 5 -0. (kw Mr. Vissing made a motion to approve the TIF Claims in the amount of $247,351.77, with Mr. LaGrange seconding the motion, passing unanimously on a vote of 5 -0. Acquisition Claims Amy Burnette presented information on the acquisition of 815 Indiana Avenue. The homeowner is requesting $5,000.00 over the appraised value of $80,000.00. The ICDA Grant only covers to the appraised value. The additional amount is to help with the cost of the new residence of the homeowner. Ms. Burnette is requesting permission to raise the purchase price and she would present a claim at the next meeting. Mr. Stevens made a motion to approve additional purchase price of $5,000.00, with Mr. Lake seconding the motion, passing unanimously on a vote of 4 -1, with Mr. Vissing against. Review of Financial Information Ms. Harmon emailed the updated financial information, as she could not be present at this meeting. OLD BUSINESS Nick Jones Facade Grant Request Mr. Waiz presented a revised facade request, originally brought up at the last meeting, removing the request for funding for the signage. Mr. Vissing made a motion to approve the Facade Request, with the removal of the signage costs, in the amount of $19,950.00, with Mr. Stevens seconding the motion, passing unanimously on a vote of 5 -0. 214 W. Court Avenue No discussion at this time, as the 30 day waiting period has not expired. (11w Hamburg Pike Update - Schedule and Change Orders Mr. Crouch notified the Commission that INDOT is planning to authorize the extension. Utility companies were responsible for moving their individual lines, the delay in those companies movement of lines, is what has lead to the need for extension. Mr. Lake made a motion that the Redevelopment Commission does not support the contract extension, with Mr. Stevens seconding the motion, passing unanimously on a vote of 5 -0. Mr. Lake made a motion that the Redevelopment Commission supports the enforcement of Liquidated Damage Clause, applicable to the original completion date, with Mr. Stevens seconding the motion, passing unanimously on a vote of 5 -0. Mr. Lake made a motion that the Redevelopment Commission holds Gohmann Asphalt responsible for additional inspection costs, incurred due to the extension, with Mr. Stevens seconding the motion, passing unanimously on a vote of 5 -0. Purchase of Real Estate Adjacent to Duffy's Landing Mr. Merkley brought forward information regarding the purchase of the property adjacent next to Duffy's Landing. The average of the two appraisals was $475,000.00. The owner is willing to sell to the Redevelopment Commission. The property would be used to expand Duffy's Landing, (Itso increase the launch area, add additional lighting, mobile restrooms and add parking. p ng. Mr. Vissing disclosed that this property is currently owned by a relative, and although he has no personal stake, he would be abstaining from this vote. Mr. LaGrange made a motion to approve the purchase for $300,000.00, funded Intercity Road TIF, with half to be reimbursed from Falls Landing TIF, with Mr. Lake seconding the motion, passing unanimously on a vote of 4 -0, with Vissing abstaining. L NEW BUSINESS Projects update from The Estopinal Group Wayne Estopinal from The Estopinal Group presented a Master Plan of Jeffersonville Projects. The total for all projects is $4,169,394.00. • East Riverside Drive Project would remove the boat ramp, increase the number of floating docks and assist in erosion control. • Falls Landing Park Project would include a retention basin to assist flooding problems, potential for restaurants and hotel. • Mulberry Street Bioswale Project encompasses the area beneath the Big Four Ramp. • Big Four Station Project lighting has been modified to not interfere with residences in the area. Mr. Stevens questioned the timeline for the projects. Mr. Estopinal advised that 14 months is the approximate construction period, but suggested that the City could begin demolition of sidewalks and roads. Mr. Vissing made a motion to approve the contract through schematic design phase to The Estopinal Group in order to move forward with construction documents and administrative costs, with Mr. Stevens seconding the motion, passing unanimously on a vote of 5 -0. Pilot House Discussion Becka Christiansen spoke concerning the Pilot House Project. The Redevelopment Commission had a 3 year deal with Greater Clark for $15,000.00 per year. Those funds have been budgeted for the children of Greater Clark. Mayor Moore advised that the Pilot House must provide their business plan. Technically, the Commission does not own the property until the final payment is made, until then, the Commission cannot produce a lease to The Pilot House. Until The Pilot House has a lease, it cannot request a 501c3 and therefore cannot fundraise. Income Survey for Falls Landing Park Drainage Project Mr. Merkley advised that in order to apply for a Grant for the Falls Landing Park Drainage Project, an income survey would need to be completed. Mr. Vissing made a motion to approve up to $6,000.00 for an income survey, with Mr. LaGrange seconding the motion, passing unanimously on a vote of 5 -0. L Administrative Fee for Facade Grant and RLF Application Mr. Waiz suggested an Administrative Fee for Facade Grant and RLF Applications, to weed out requests and to help get complete information. Mr. Vissing made a motion to approve an Administrative Fee of $150.00, with Mr. Lake seconding the motion, passing unanimously on a vote of 5 -0. Discussion on Grant Administrative Fees Mr. Waiz suggested an Administrative Fee for grants for Police, Fire and Parks. Mr. Lake suggested that waiving the fees makes the grants more appealing in capturing the approval. Mr. Stevens suggested that the Grant Writer position should be a City job, rather than a Redevelopment job. Mr. Merkley suggested it would help create revenue for Redevelopment Operating Costs. Ms. Rutherford advised that some grants would easily be approved with administrative fees. Mr. Lake suggested that Ms. Rutherford, as Grant Writer, make the judgment call on a case by case basis. Inspection Contract for 10th Street Intersections Project Mr. Crouch requested authorization to approve the inspection contract to First Group. Mr. Lake repeated his previous issues, with using a non -local firm. Mr. Stevens requested whether the City has received any other proposals. Mr. Crouch advised that he had not requested proposals from any other firms. Mr. Vissing made a motion to authorize the contract to First Group, with Mr. LaGrange seconding the motion, passing on a vote of 3 -2, with Mr. Lake and Mr. Stevens against. L 411or EXECUTIVE DIRECTOR REPORT Mr. Waiz advised that the Big Four Bridge steel had been delivered. PUBLIC COMMENTS Fred Collins spoke concerning the property at Michigan Avenue. He reported that the windows at 713 Ohio Avenue were removed for the potential museum. BOARD COMMENTS Monty Snelling: Suggested that Mr. Waiz contact Habitat for Humanity to gut homes to reuse for their future projects. Kevin LaGrange No Comments Jamie Lake No Comments Rob Stevens In regards to the approved Income Survey, he advised that many studies have been completed over the years. (Ms. Rutherford advised that studies C are void after 2 years.) Jack Vissing No Comments ADJOURNMENT Mr. Lake made a motion to adjourn at 7:55 PM, with Mr. Vissing seconding the motion. "li nk./., `k, R. Monty Snell' , Presiden • Submitted By: Cindy Seifert