HomeMy WebLinkAbout11-1-12 November 1, 2012 Sewer Board Meeting Minutes 1
CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF NOVEMBER 1, 2012
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on
Thursday, November 1, 2012 at 3:00 P.M in the City Hall Mayor's Conference Room. Mayor
Mike Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore,
Dale Orem, and Bill Saegesser. Also present are Board Attorney Scott Lewis, Utility Director
Len Ashack, Assistant Utility Director Lori Kearney, Accountant Dennis Kestler, Utility Billing
Manager Rick Stephenson, Jorge Lanz and Josh Hillman representing Jacobi, Toombs, and Lanz,
Lenin Kasthuri and Dave Campbell representing Bernardin, Lochmueller & Associates, Inc.,
Wesley Christmas representing Clark Dietz Engineers, Theresa Criss- Hartwig representing
CommonwealthEngineers, John Herriford representing Strand Associates, Inc., Steve Keiber
representing HDR/Quest, Adam Dickey representing HMB Professional Engineers, Bill
Shrewsberry representing Shrewsberry and Associates, Councilperson Connie Sellers, and
Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented, second by
Board Member Saegesser, passing on a vote of 3 -0.
The minutes of October 18, 2012 were presented for approval. Board Member Orem
made the motion to approve the minutes as presented, second by Board Member Saegesser,
passing on a vote of 3 -0.
Accountant Kestler presented the claim lists for approval. Board Member Orem made the
motion to approve the Operating (606) claim list in the amount of $531,968.99, the 05 Sewer
Construction (614) claim list in the amount of $18,800.00, the BAB (615) claim list in the
amount of $13,298.27, the SRF 2011A (624) claim list in the amount of $212,206.00, and the
SRF 2011C (628) claim list in the amount of $949,145.00, second by Board Member Saegesser,
passing on a vote of 3 -0.
Director Ashack presented and reviewed Umbaugh Construction Project Summaries
noting Fund 624 will have contingency funds left and Fund 628 may have some funds left over.
Josh Hillman presented and reviewed Jacobi, Toombs and Lanz, Jeffersonville Sanitary
Sewer Projects Status Report, November 1, 2012. Bid tabulation sheets for all three divisions
of the Lentzier Creek Interceptor Pump Station, Force Main projects are included. A footprint
adjustment requires more easement property that is owned by Clark Nickles. He has asked the
City to acquire the entire piece of property that is a little under 6 acres. There has been an
appraisal done. There will be additional costs for debris removal. At the conclusion of all
discussion, Board Member Saegesser made the motion to authorize JTL to offer $51,150 to Clark
Nickles to purchase fee simple and temporary construction easement, second by Board Member
Orem, passing on a vote of 3 -0. The bids are being reviewed for the proposed "green" project.
Director Ashack has forwarded information to Bill Harkins and Jack Fisher and he is waiting for
November 1, 2012 Sewer Board Meeting Minutes 2
approval. The PER has to be revised. This will improve the integrity of Lentzier Creek. The
total cost for this project is $11,899,000.
Josh Hillman noted the bid has been awarded to Dan Cristiani Excavating for the Annex
Area B -2, Utica Pike Sewers. Board Member Saegesser made the motion to authorize Mayor
Moore to sign the contract in the amount of $2,067,557 with Dan Cristiani Excavating, second
by Board Member Orem, passing on a vote of 3 -0.
Director Ashack informed the Board there will be a public hearing regarding the
Jeffersonville Combined Sewer Overflow Interceptor Project, November 20, 2012 at 4:30 P.M.
in the City Council Chambers.
Jorge Lanz reminded the Board the City has worked with three of the four bidders in the
past. He will be checking out the fourth bidder.
Director Ashack has asked for additional data with regard to the in -line check valve
proposal. He has a meeting tomorrow on this.
Steve Keiber presented and reviewed the HDR/Quest Project Status Report,
Jeffersonville WWTP Peak Capacity & Miscellaneous Improvements, November 1, 2012.
Director Ashack noted the DTWP plug valves and check valves need to be replaced. He
reviewed the cost estimates. He is proposing the City buy the valves and have the contractor
install them The cost would be approximately $50,000 to be paid with Cumulative Improvement
Funds. Following all discussion, Board Member Orem made the motion to approve the purchase
of the valves as proposed by Director Ashack, second by Board Member Saegesser, passing on a
vote of 3 -0.
Lenin Kasthuri presented and reviewed the Bernardin, Lochmueller & Associates North
WWTP Construction Project, and Downtown WWTP Blowers Replacement Project report dated
October 25, 2012. Pictures of the North Plant progress were explained. Lenin Kasthuri next
presented and explained the need for Change Order No. 4, North WWTP Project, Dugan and
Meyers Construction, Contractor, in the net increase of $570,263. Director Ashack said there is
more than enough money to cover this. Board Member Saegesser made the motion to approve
Change Order No. 4 as presented, second by Board Member Orem, passing on a vote of 3 -0.
Director Ashack informed the Board there are two vacancies, a solids handling utility
worker and a collection system utility worker. He will be working with the Human Resource
Director to fill these positions.
Attorney Lewis explained a check written for an easement purchase needs to be changed
to properly reflect the name on the deed. Board Member Orem made the motion to add the DBA
to the name on the check, second by Board Member Saegesser, passing on a vote of 3 -0.
Mayor Moore told the Board of conversations he has had with the property owner at 3408
Sundancer that does not want to tap in to the sewer system as he has a septic system. Director
Ashack reviewed the situation. Director Ashack and Attorney Lewis will work on this.
November 1, 2012 Sewer Board Meeting Minutes 3
Mayor Moore has received questions regarding grinder pumps. Director Ashack will
work with the property owner.
Director Ashack told of an email he received regarding how it is not fair that some
property owners have to tap in while some have not.
There being no further business to come before the Board, Board Member Saegesser
made the moti to adjourn at 3:45 P.M., second by Board Member Orem, passing on a vote of
3 -0.
Mike Mo ■ re, Mayor
Dale Orem, Board Member
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Bill Saegesser, Board it ber
ATTEST:
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Barbara Hollis, Secretary