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HomeMy WebLinkAbout9-26-12 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES SEPTEMBER 26, 2012 The Jeffersonville Redevelopment Commission held a Regular Meeting on September 26, 2012 that was called to order at 6:01 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. Board Members present: Monty Snelling, Jamie Lake, Rob Stevens, Jack Vissing and Greater Clark School Board Representative Becka Christiansen Board Members Absent: Kevin LaGrange Staff Members present: Mayor Mike Moore, Redevelopment Commission Attorney Les Merkley, City Controller and Redevelopment Treasurer Monica Harmon, Redevelopment Director Rob Waiz, UEZ Director Kelly Reed, City Engineer Andy Crouch, Assistant City Engineer Bill Dixon and City CMMS Clerk Cindy Seifert Guests present: Josh Hillman with Jacobi, Toombs & Lanz, Braden Lammers with The Evening News, Fred Collins, Warren & Jill Schimpff, Jeanne Burke, Brian Fleck and Dana Farvardin with Bernardin Lochmeuller & Associates, Dennis Dixon and Gary Mouser with Gohmann Asphalt, Burleigh Law and Bob Holden with HNTB, Nick Jones with Nick Jones Construction, Louis Harley with Harley's BBQ, Gerald Bott with QuikLub, and Chris & Leah Howard with Rivertowne Liquors, Mike Hutt and Richard Euklund Approval of Agenda: Mr. Vissing made a motion to approve the agenda, with Mr. Stevens seconding the motion, passing unanimously on a vote of 4 -0. 1 CONSENT REPORTS Minutes: Mr. Lake made a motion to approve the minutes from August 29, 2012, with Mr. Stevens seconding the motion, passing on a vote of 4 -0. Claims: Mr. Stevens made a motion to approve the Redevelopment Operating Claims in the amount of $169,877.35 with Mr. Lake seconding the motion, passing on a vote of 3 -1, with Mr. Vissing voting against due to the inclusion of hand - carried claims. Mr. Lake made a motion to approve the TIF Claims in the amount of $277,541.50, with Mr. Stevens seconding the motion, passing on a vote of 4 -0. OLD BUSINESS Facade Grant Application Mr. Merkley presented a final draft of Facade Grant Application. Mr. Merkley requested that the Commission adopt a Resolution and attach the application as an exhibit. Mr. Vissing questioned whether the program would be discontinued upon depletion of funds. Mr. Merkley suggested this be discussed by the Commission and that this would be reviewed during budget discussions. Mr. Lake then made a motion to adopt Resolution 2012 -R -22, confirming the Jeffersonville Facade Improvement Program and include the Application as Exhibit "A" with Mr. Vissing seconding the motion, passing unanimously on a vote of 4 -0. Nick Jones Construction Facade Request Mr. Waiz presented a request for Facade Grant from Nick Jones Construction, 1008 10 Street. The request was for up to $10,000.00, which is for stone facade and new sign. Mr. Snelling requested whether the 10 Street widening project will impact this location. The signage may be within the project. Mr. Lake pointed out that the signage has not been approved by Planning & Zoning and does not appear to meet the requirements of the grant program. Mr. Vissing then made a motion to table the discussion until the next meeting, with Mr. Lake seconding the motion, passing unanimously on a vote of 4 -0. 2 Responses to Request for Proposals - RE: 214 W. Court Avenue Mr. Merkley updated the Commission that there were no responses to the Request for Proposals for 214 W. Court Avenue. The deadline was September 29, 2012 at 4:OOpm. Pending a 30 day waiting period, the Commission will be open to sell or lease this property. Update on Transfer of Property from City to Redevelopment for Big Four Station and other development Owned by City — Transfer title to Commission Mr. Merkley updated the Commission on the real estate purchased by the Redevelopment Commission, and the project of transferring the title of this real estate from the City to Redevelopment. Also, getting the real estate combined into one parcel. Mr. Vissing suggested a quiet title. Colston Park Mr. Merkley also commented on the real estate known as Colston Park, requesting whether the Commission is interested in pursuing an agreement with the Parks Authority to transfer the real estate to the Redevelopment Commission. Mr. Merkley added that if any development were to be considered in the future, the cost of field studies due to the burial sites would need to be taken into account. Mr. Lake stated that to his knowledge a deal had already been presented through a meeting scheduled by the Mayor with attendees from Redevelopment (President Mike Hutt), Parks Authority, Mayor Moore, City Staff (Andy Crouch, Monica Harmon, Paul Northam), and project design team (Kovert Hawkins, Jacobi Toombs & Lanz, Construction Solutions). Mr. Moore questioned when this deal was made and asked where the recording was kept for this meeting. Mr. Lake stated that this being a Mayor's Meeting, the staff at City Hall would most likely have the recording if one was taken. Former Redevelopment Commissioner and President at the time Mike Hutt stated that he had been in the Meeting where the Mayor had originally suggested giving the Parks Authority $750,000.00, then raised the amount to $1 Million. Mr. Merkley asked whether the Redevelopment Commission is interested in pursuing the transfer. Mr. Lake requested whether the Redevelopment Department is interested in developing the real estate. Mr. Waiz stated that after a review of historical maps of the area, it appears that there were homes and a church in the remaining questionable areas and that the cemetery would have been located in the area currently located past "2" base" of the softball field. Mr. Vissing stated that he has no interest in developing the area. Mr. Snelling suggested approaching the Parks Authority and the City Council to get their response and also look into the minutes /recordings of the Parks Authority Meetings to confirm the details of starting of an agreement for the transfer of the deed. 3 Big Four Bridge Approach Ramp HNTB Agreement Mr. Waiz presented a Change Order for the Flood Wall opening. Mr. Vissing questioned whether the Corp of Engineers had stated they do not approve the slat gate in the plans. Mr. Waiz confirmed that was correct, the Corp does not approve the slat gate, but would approve a rolling gate. Mr. Lake then made a motion to approve the supplemental agreement with HNTB, with Mr. Stevens seconding the motion, passing unanimously on a vote of 4 -0. Lighting Issue Mr. Crouch stated that the Change Order approved by the Commission at a previous meeting has since been rescinded by INDOT & Federal Highways due to the amount of the change order. The lighting package will be rebid by HNTB in February 2013. No Action necessary at this time. Shields for Ramp Lighting Mr. Waiz presented five choices for light shields for light pole fixtures for the Ramp Lighting. No action necessary at this time. NEW BUSINESS Clark County Museum Jeanne Burke presented a proposal to use piece of real estate located at 721 Michigan Avenue, which is currently owned by the City. Ms. Burke plans include cleaning, new windows and porch to join two buildings. In order to apply for grants, the museum would need a deed or lease for the real estate. The museum plans to work to meet the standards in order to allow school groups to visit the museum. Ms. Burke is requesting a deed or lease for the property. Mr. Merkley stated that this property is currently not owned by Redevelopment, it is on the list of properties to deed to Redevelopment. Mr. Merkley also commented that the real estate would need to be rezoned to Institutional. Mr. Hillman with JTL wanted to point out the real estate would be near the future Interceptor Project. Mr. Vissing made a motion to begin an RFP, which gives the Clark County Museum access to the building to begin assessment, with Mr. Lake seconding the motion, passing unanimously on a vote of 4 -0. 4 Hamburg Pike Update — Schedule and Change Orders Mr. Crouch presented update on construction. DETAILS: Funding 80% INDOT / 20% Redevelopment Commission Contractor Gohmann Asphalt ( "Gohmann ") Construction Inspector Bernardin Lochmeuller & Asssociates ( "BLA ") Gohmann presented a request for Extension of 46 days due to issues with utility relocations. During the project there have been 90 T & M's, resulting in 46 working days of extra work. The project accounted for 707 Utility Relocation days, at this time there have been 1500 actual Utility Relocation days. Mr. Crouch advised that Gohmann is requesting the 46 day extension which results in a new finish date of July 2, 2012. INDOT, BLA and the City Engineer are in agreement that 46 days is an acceptable period of time. According to INDOT specifications, January, February and March are considered non - working months and during working months, there are days to account for inclement weather. Mr. Lake asked if there are any costs associated with the extension. BLA presented a breakdown of the estimated costs associated with the extension. The Inspection Costs were originally $884,690, estimated final Inspection Costs are $1,221.103. The difference for Inspection Costs is $336,413. The Inspection Costs is a direct cost associated with the extension. Mr. Waiz asked whether the Inspectors are necessary on non - working days, Mr. Crouch stated that Inspections are required. However, BLA stated that they will not have to be there every non- working day. Hamburg Pike business owners, Louis Harley with Harley's BBQ, Gerald Bott with QuikLub, and Chris & Leah Howard with Rivertowne Liquors, all spoke regarding the hardships on their businesses on Hamburg Pike and threatening the closure of many businesses in the area. These businesses are requesting penalties to Gohmann be enforced and the extension be denied. Mr. Couch stated that Gohmann is not asking for more money, only time extension. The City has paid their 20 %, INDOT is holding those funds in escrow. The additional cost associated with the extension would be for the Inspection Costs. Mr. Merkley asked assuming there were no change orders, would this project be completed by November 9, 2012. Gohmann responded, "No, not with the issues with utilities ". Mr. Lake stated that this project is trying on him as well, citing personal observation as a resident off Hamburg Pike. Mr. Lake confirmed the lack of workers on this road and the lack of construction activity on an on -going basis, with exception of the past 5 weeks where they have stepped up activity nearing the construction due date. Mr. Lake suggested that Gohmann should be responsible for the increased Inspection costs beyond the original due date. Mr. Lake suggested that the road moved at Thomas Jefferson should have been completed over the summer. The fact that it was not completed then, promotes the argument of improper planning and supervision by the contractor. Mr. Crouch advised that INDOT holds the contract for this project. Ultimately, the extension will be decided by INDOT. Mr. Crouch advised that at the completion of this project, INDOT could possibly submit a bill to the city for the additional Construction costs. (The original Contract Bid Amount was $5,964.915. The Estimated Final Construction Contract Amount is $7,041,915. The difference for Construction Costs is $1,007,000.) Mr. Lake asked if the City of Jeffersonville has any input in INDOT's decision. Mr. Lake would like Gohmann to be responsible for Inspection costs from November 9, 2012, to the completion of the project. 5 Next Meeting Date The next scheduled meeting would be October 31, 2012. Mr. Vissing made a motion to reschedule the October meeting for October 25, 2012, with Mr. Lake seconding the motion, passing unanimously on a vote of 4 -0. Pfau Industrial — Request for Assistance Mr. Crouch presented a request from George Pfau & Sons Co. for the purchase of two 36' drainage pipe. Pfau's is relocating their weigh station, during this construction Pfau's would need to do reconstruct the drainage. The installation of the pipe would correct drainage issues in the area. Pfau's would be responsible for the construction costs, if the Redevelopment Commission would purchase the pipe. Mr. Lake made a motion to purchase the drainage pipe in an amount not to exceed $15,000.00, funded out of the corresponding TIF, with Mr. Stevens seconding the motion, passing unanimously on a vote of 4 -0. Allison Brook Park Hydraulic Modeling and Permit Application Assistance Mr. Crouch presented a request for a contract Jacobi, Toombs and Lanz for Hydraulic Modeling and Permit Assistance for bridge crossings of proposed trail through the park. Mr. Lake made a motion to approve the contract for Allison Brook Park, not to exceed $12,500.00, with Mr. Vissing seconding the motion, passing unanimously on a vote of 4 -0. 10 Street Intersection — Inspection Contract Mr. Crouch presented a contract from FirstGroup for inspection services for the three intersection projects awarded to O'Mara, not to exceed $54,000.00. Mr. Lake questioned why FirstGroup, a firm out of Indianapolis and Hammond, Indiana, was chosen as the contractor. Mr. Vissing made a motion to award the Inspection Contract to First Group, motion died for lack of second. Mr. Crouch asked the Commission how to proceed. Mr. Lake requested that local firms be approached for this contract. Mr. Lake added that his firm, Kovert Hawkins does not perform this type of work. 6 Lot on corner of Eastern Blvd. and Spring Street Ms. Reed made a request to the Commission for up to $2,000.00 to seed and straw the lot for improvements. Mr. Snelling asked to look into trees. Mr. Vissing made a motion to approve up to $2,000.00 to pay for seed and straw, with Mr. Lake seconding the motion, passing unanimously on a vote of 4 -0. Resolution Authorizing Mayor to Execute Documents to Effectuate Transfer of Real Property to INDOT for Construction of the Ohio River Bridges Project Mr. Merkley presented a Resolution allowing the Mayor to execute documents as needed. INDOT requires the Mayors signature on closing documents. Mr. Vissing then made a motion to approve Resolution 2012 -R -23 Authorizing Mayor to Execute Documents to Effectuate Transfer of Real Property to INDOT for Construction of the Ohio River Bridges Project, with Mr. Stevens seconding the motion, passing unanimously on a vote of 4 -0. Discussion: Purchase of Real Estate adjacent to Duffy's Landing Mr. Merkley presented on behalf of Mayor Moore a proposal to purchase the real estate, 3.5 acres, adjacent to Duffy's Landing for the purpose of expanding the park and a The expansion could possibly include restroom facilities, additional parking, picnic area, benches and additional boat ramp. Two appraisals obtained on the real estate, Charlie Mills $500,000 and Richard Crum $485,000. Property owner has agreed to a sales price of $300,000. Mr. Merkley advised that TIF dollars could be used on this purchase as this property is between three TIFs (Port, Intercity Road and Falls Landing) Mr. Vissing disclosed that this real estate is owned by his relative, therefore he will not comment on this potential purchase. Mr. Stevens questioned the ability to build restrooms in the flood zone. Mr. Merkley stated the restrooms would be the portable restrooms similar to those used at the Riverstage. Appointment of Commission Secretary Dennis Julius previously served as Commission Secretary for signing documents for the Commission, his leaving left this position vacant. Mr. Vissing made a motion to appoint Kevin LaGrange as Commission Secretary, with Mr. Lake seconding the motion, passing unanimously on a vote of 4 -0. 7 EXECUTIVE DIRECTOR REPORT Mr. Waiz advised that he has had meetings with INDOT, Federal Highway Department & SHPO concerning the status of the Ramp project. He advised that he would be meeting with Gohmann Asphalt & Bernardin Lochmeuller on the current construction conditions and preparations for winter. He advised he has been in discussions with Becka Christiansen concerning the status of The Pilot House. PUBLIC COMMENTS Fred Collins (702 Ohio Ave) spoke concerning the Clark County Museum proposed location. The area is a high crime area, he advised that the museum would attract more crime. He has discussed this project with neighbors and they are not in favor of the project. BOARD COMMENTS Mr. Stevens requested information on the past decision to refinance the CASI Building. Mr. Waiz advised he would look into the reasoning, but he believes it was to reduce the interest rate. Mr. Lake suggested the Commission put together a Master Project List. He also commented that he believes the joint meetings with Redevelopment Commission and City Council are very helpful. Mr. Vissing — no comments Mr. Snelling asked whether any payments were made for the Pilot House. Ms. Harmon confirmed the contract was for $45,000 of which $15,000 has been paid per the agreement thus far. The city is obligated to pay another $15,000 by 1/31/13 and again 1/31/14. ADJOURNMENT Mr. Vissing made a motion to adjourn at 8:24 PM, with Mr. Lake seconding the motion. 7 / C, 3 c /i7; /� R. Monty Snel ng, 'resident Submitted By: Cindy Seifert 8