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HomeMy WebLinkAbout8-29-12 Lir JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES AUGUST 29, 2012 The Jeffersonville Redevelopment Commission held a Regular Meeting on August 29, 2012 that was called to order at 6:00 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. The following board members were present: Monty Snelling, Kevin LaGrange, Jamie Lake, Rob Stevens and Jack Vissing Absent: Greater Clark School Board Representative Becka Christiansen *Mr. Stevens presented a request to add Becka Christensen, a non - voting member of the Redevelopment Commission, representing Greater Clark County School Corporation. Staff Members present: Mayor Mike Moore, Redevelopment Commission Attorney Les Merkley, Redevelopment Director Rob Waiz, UEZ Director Kelly Reed, Grant Administrator DeLynn Draper- Rutherford, Councilman Mike Smith, Councilman Dennis Julius, Councilwoman Connie Sellers, Councilwoman Lisa Gill, and City CMMS Clerk and Redevelopment Commission Secretary Cindy Seifert Guests present: Walter and Mary Jo Carrico, Jorge Lanz with Jacobi, Toombs & Lanz, Greg Sekula with Indiana Landmarks, Brayden Lammers with The Evening News, Tony Burns, Kate Miller, Mike Hutt, Mike Czape and Richard Euklund Approval of Agenda: Mr. LaGrange made a motion to approve the agenda, with the additions of a Vissing Park discussion and Tax Abatement discussion, with Mr. Stevens seconding the motion, passing unanimously on a vote of 5- 0. Consent Reports: Minutes: Mr. LaGrange made a motion to approve the minutes from August 1, 2012 with Mr. Vissing seconding the motion, passing on a vote to 3 -0, with Mr. Lake and Mr. Stevens abstaining. Claims: Mr. Lake made a motion to approve the Redevelopment Claims in the amount of $423,856.12 with Mr. Stevens seconding the motion, passing on a vote of 5 -0. (111w Mr. Stevens made a motion to approve the TIF Claims in the amount of $277,163.83, with Mr. Lake seconding the motion, passing on a vote of 4 -1, with Mr. Vissing voting against. 1 Review of Financial Information: No discussion due to Ms. Harmon's absence. Tax Abatement Proceeds Discussion Mr. Lake made a request to verify status of Tax Abatement entities, i.e. their existence, current documentation and payments. Old Business: Fisher House Discussion (Mary Jo Carrico) Mr. and Mrs. Carrico appeared before the Commission to request the additional funds of $25,000.00 to relocate the home granted to them at the August 1, 2012, meeting. Mr. Lake made a motion to grant the request for an additional $25,000.00 in relocation funds to Mr. and Mrs. Carrico, with Mr. Stevens seconding the motion, passing on a vote of 3 -2, with Mr. LaGrange & Mr. Vissing voting against. Facade Grant Application Review of Wording 4 116r Mr. Merkley stated that he has not received any additional requests for changes, q ges, beyond those previously received from Mr. Lake, in the draft of the resolution or application. He will send the draft to the new members for their review and have the Resolution at the next meeting for a decision. Program remains suspended pending the passing of a Resolution. Facade Grant Funds Mr. Waiz requested $50,000.00 from Intercity Roads TIF to Operating Funds to replenish the depleted facade grant funds. Mr. Stevens whether $50,000.00 was a sufficient amount. Mr. Waiz responded that $50,000.00 is the amount agreed to keep available within the Operating account. Mr. Lake then made a motion to replenish facade grant funds in the amount of $50,000.00 from Intercity Roads TIF to Operating Funds, with Mr. Stevens seconding the motion, passing unanimously on a vote of 5 -0. \iv 2 New Business: Parks Related Project Discussion (Councilman Matt Owen) No one appeared. Vissing Park Discussion Mr. Lake brought up unfinished business concerning Redevelopment's status of funding of the Vissing Park Project. Mr. Vissing requested a copy of the plans for the park. Mr. Waiz suggested the Commissioner's visit the park, that he would coordinate with Paul Northam to meet them at the park. Mr. LaGrange questioned whether this topic could wait until the next meeting, so that members could review the project. Mr. Lake gave background on the project. Mr. Lake advised that in 2008 Redevelopment had an idea to acquire Colston Park, which is owned by the Parks Authority. Since Colston Park houses the City's adult softball program, a plan to relocate the softball program to Vissing Park began. Redevelopment would then be able to develop the land at Colston Park for a convention center or some other development. The Vissing Park project would have never started without the push from Redevelopment to make the park property available. Mr. Merkley advised that the use of TIF money for the park does meet the criteria. Mr. Snelling advised that he is not against the project, or transfer of funds, however, he is currently involved in a lawsuit which he would not want to see effect this project, so he will abstain from the vote. Mr. LaGrange advised he would be abstaining due to his lack of knowledge of the project. Mr. Lake advised that the design of Vissing Park was under the direction of the Parks Authority, not the Redevelopment Commission, and the issue in question was not the scope of work of the park but rather the replacement of the softball program from Colston Park to the Vissing Park property. Mr. Lake clarified the replacement of the program to include (1) of the (2) softball fields, (1) pressbox building, dugouts, bleachers, sports lighting, and field irrigation. Mr. Stevens made a motion to transfer $1,000,000.00 to the Parks Authority Non - Reverting Fund for use towards construction activities for the Vissing Park project, with Mr. Lake seconding the motion which failed on a vote of 2 -1, with Mr. Vissing voting against, Mr. LaGrange and Mr. Snelling abstaining. Jeffersonville Park West Conceptual Design (The Estopinal Group) No one from The Estopinal Group appeared for presentation. Mr. Waiz advised that this topic is for Falls Landing Park. Ms. Rutherford advised that a resolution will be necessary for this project in order to apply for grant funds. Mr. Lake made a motion to table the discussion until the next meeting, with Mr. Vissing seconding the motion, passing unanimously on a vote of 5 -0. L 3 cor Riverfront Conceptual Design (The Estopinal Group) & Riverfront Conceptual Design (Jacobi, Toombs & Lanz) Jorge Lanz from Jacobi, Toombs & Lanz presented a Professional Engineering Services Agreement for the Jeffersonville Riverfront Improvement project. The project encompasses the area from the Overlook to Jeffboat and includes road reconstruction, shoreline wall, Riverside Drive walkways and access ramps, decorative /retaining walls, new floating boat docks, fishing pier /jetty, lighting and landscaping. The estimated construction costs are $2,205,000.00. Mr. Waiz advised that there may be grants available. Mr. Vissing made a motion to approve funding for the design phase to Jacobi, Toombs and Lanz and The Estopinal Group in the total amount $154,350.00, with Mr. Lake seconding the motion, passing unanimously on a vote of 5 -0. Facade Grant Request — Swirlz Frozen Yogurt Mr. Waiz presented Swirlz Frozen Yogurt's request for facade grant funds to be used for signage. Mr. Vissing mentioned that zoning regulations require all businesses to have proper signage. Mr. Lake commented that the facade grant program is currently suspended for the reason of clarifying requirements. Mr. Vissing made a motion to deny Swirlz request for Facade Grant funds, with Mr. Lake seconding the motion, passing unanimously on a vote of 5 -0. (111w Facade Grant Request — Vendor's Village Vendors Village has previously appeared requesting Facade Grant funds. Mr. Lake made a motion to table the request until the program is reinstated, with the intent to approve the grant request upon said reinstatement with Mr. Vissing seconding the motion, passing unanimously on a vote of 5 -0. Jeffersonville Town Center /Marketplace Improvements (Jacobi, Toombs, & Lanz) Mr. Lanz appeared to request funding for completion of the North/South Road with installation of a traffic signal near Southeast Christian Church on New Albany Charlestown Pike, and improvements to Veterans Parkway. A new tenant for the MKM Building and an upcoming announcement of a new department store is moving this project forward. All the property for this project has been donated. Mr. Lanz requested an earmark of $4 million dollars through the completion of the project. Mr. Merkley requested a breakdown of the project timeline. Mr. Lanz stated that the project would begin in 2013. The storm sewer project is nearing completion on the Sav -a -Step property. The contractor is requesting reimbursement of $50,000.00. Mr. Vissing made a motion to approve design fees of $196,762.00 and the reimbursement to Sav -a -Step contractor for storm sewer of $50,000.00 for the Jeffersonville Marketplace Improvement project, with Mr. Stevens seconding the motion, passing unanimously on a vote of 5 -0. 4 Big Four Ramp Approach - HNTB Agreement Nibr Mr. Waiz presented a Supplemental Agreement, Number 4, from HNTB Corporation, which concerns the addition of a floodwall opening /gate that was not a part of the current project. The agreement is for a roll gate, which is preferred by the Corp of Engineers. The Corp only allows construction on a floodwall during the months of July and August, so this project will not occur until 2013. Mr. Waiz suggested that approval would be contingent upon INDOT approval and getting funds paid from INDOT at 80/20 split. A discussion regarding the width of the opening occurred, Mr. Waiz suggested engineers and designers approach this issue. Mr. Lake suggested a review of the scope of work from the original scope of design services. Mr. Vissing made a motion to table for discussion, with Mr. Stevens seconding the motion, passing unanimously on a vote of 5 -0. Status of Appleby Revolving Loan No discussion due to Ms. Harmon's absence. Greg Sekula with Indiana Landmarks Mr. Sekula presented a letter from National Trust for Historic Preservation regarding a Failure to Comply with Section 106 in regard to Memorandum of Agreement. Mr. Waiz advised that the homes in question are outside MOA and no federal dollars were used for their purchase. Mr. Sekula suggested that the City has not advertised the availability of these houses. The City's stance on the houses is that the houses r should be moved, and has requested assistance from Indiana Landmarks in finding people who want the homes. The City has a program to offer $10,000.00 towards relocation costs. Indiana Landmarks stance is that the houses should remain at their current location. Mr. Sekula suggested a meeting with all agencies involved to map out a clear plan for historic properties. Mr. Snelling suggested getting a meeting set with Mr. Merkley and Mr. Waiz, to continue this discussion. Mr. Sekula requested the City postpone any demolition work until a meeting can take place. Mr. Snelling concluded this topic stating that Mr. Waiz, Mr. Merkley & Mr. Sekula should schedule a meeting for the following week. (far 5 Executive Director Report: Mr. Waiz had nothing additional to report. Public Comments: No public comments. Board Comments: Mr. LaGrange stated he would visit the Vissing Park site for more information on the project. Mr. Lake stated that he would like to welcome Kevin LaGrange and Rob Stevens to the Commission. Mr. Snelling stated that he supports moving the houses if it means someone having a home, but commented that the value of the house would not justify the funds needed to rehab the houses. Mr. Lake added that there is a difference between age and historical significance of these older homes in question. 4 01 Adjournment: Mr. Vissing made a motion to adjourn at 7:40 PM, with Mr. Lake seconding the motion. ,41 • ` R. Mo ty Snelling, P Wnt Submitted By: Cindy Seifert Cr 6