Loading...
HomeMy WebLinkAboutSeptember 11, 2012 i s 1 JEFFERSONVILLE BUILDING AUTHORITY September 11, 2012 i t I b The regular meeting of the Jeffersonville Building Authority was held on Tuesday, September 11, 2012, at 9:00 a.m. in the Building Commissioner's Conference Room on the second floor in the Jeffersonville City Hall. I. Present were Building Commissioner Russ Segraves, Board Members Don Sperzel, Bill Fry and Dennis Julius. Also present were City Attorney Les Merkley, Richard Eklund and Administrative Assistant Susan Robertson. I MINUTES i s Mr. Julius made a motion to approve the August 14, 2012 minutes. The motion was seconded by Mr. Sperzel. HISTORY & APPROPRLATIONREPORTS The reports were not available for review. i BUILDING LEASE City Attorney Les Merkley was present to talk about the lease of City Hall. He said that the deed says that the Building Authority owns the building and the City of Jeffersonville leases the I building. He said he is in the process of legally cleaning up the lease that expired in December I 1 2007. He recommended that we get a lease together again. He said in the past they figured out what the operating expenses were for the building and that was the lease payment. Mr. Segraves said that right now we are operating off of a budget. Mr. Julius said the lease will delete the budget. Mr. Merkley said in 2007 there was a reserve fund for capital expenses with annual payments up to $70,000 paid by the tenant to the Capital Reserve Fund each year until the fund balance reached $750,000.00 at which time no further payment was to be made until the fund fell below $500,000.00. Mr. Merkley recommended that we have a reserve fund since the building is getting older. He felt the simplest way is to have one budget instead of the two that the Finance Department has set up. Mr. Segraves will talk with Ms. Harmon on the operating expenses and get back with Mr. Merkley. Mr. Merkley asked what length of term the board wants on the lease. Mr. Julius suggested every 2 years starting in 2013. He said that way we would never fall under a new administration taking over Mr. Segraves also wanted it added in the lease that the lease automatically renews unless something happens. Mr. Segraves said the $70,000.00 added to the Capital Reserve Fund is probably low. The Board agreed that , b` $75,000.00 would be better. Mr. Merkley will draft the lease and bring it back to the Board at the October meeting. The lease will then need to be approved by the Board of Public Works. He will also discuss it with the Council. t t FOUNTAIN Mr. Segraves reported that the fountain has been fixed. He said the work was not as detailed as first thought. He explained that the threads on the copper nipple had disintegrated. Mr. Fry said driving a ground rod and running a clamp over to the copper will help with that Mr. Segraves said he had the equipment installed by Water Energizers removed from the fountain because it was not working. Mr. Segraves said he plans on putting a filter in the fountain next year to keep the water cleaner. He also informed the Board that he has ordered mums to go around the fountain. He will have his staff plant the mums. FIRE PROTECTION CONTRACT Mr. Segraves said he did not want to renew the fire protection contract with Simplex/Grinnell which includes maintenance on sprinklers, fire alarms and fire extinguishers. He thought we would be better off with a local company. He said he has found a company that will do it cheaper. He said he will not be able to switch the monitor system contract because Simplex/Grinnell has a panel in their box and we would have to buy a new panel from them. Mr. Segraves will put Simplex/Grinnell on notice and bring another bid before the Board. SECURITY PROS A discussion was held on the security system. Chris Gilbert with Security Pros was at last month's meeting to present several proposals for City Hall Intrusion Detection Panic Buttons, Video Surveillance Replacement, IP Video Surveillance and Server and IP Camera Replacement. Mr. Segraves had another company submit a bid. That company said the current system was expandable. After a discussion Mr. Julius mad a motion to go with a new detection panic button system from Security Pros for $2,660.00 which includes 8 zones with 25 buttons. There will monitoring involved for batteries. The motion was seconded by Mr. Fry. A discussion was held on the 911 system taking over everything off-site including dispatch. A discussion was also held on having security in this building at some point, especially since the Police Department will be moving to a new location. The Board felt the new system would be safe and they would have to address security again when changes occur due to the Police Department moving out of the building. CAMERAS Mr. Segraves said we have 2 cameras and recorders out. He is still waiting to hear something from the insurance company about the $37,000.00 claim filed on the lightning strike of the equipment. The Board agreed to wait until they hear from the insurance claim. BUDGET Mr. Segraves requested a copy of a draft budget for the Building Authority. He was given a budget for City Hall and one for the Jeffersonville Building Authority. It was agreed that the budgets were confusing to read. 3 a PAINTING Mr. Segraves told that Board that he is in the process of having the two rusted exterior doors at the side entrances painted. i The next meeting will be held on October 9, 2012. Mr. Julius informed the Board that he will be out of town for this meeting. The meeting was adjourned at 9:35 a.m. on a motion by Mr. Sperzel and seconded by Mr. Fry. A'. 1 R 0 Minutes approved by: Russ Segraves, Chai ' t t t 1 t t I t pp t 3 ' S a v s a ,