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HomeMy WebLinkAboutAugust 14th, 2012 JEFFERSONVILLE BUILDING AUTHORITY August 14, 2012 The regular meeting of the Jeffersonville Building Authority was held on Tuesday, August 14, 2012, at 9:00 a.m. in the Building Commissioner's Conference Room on the second floor in the Jeffersonville City Hall. Present were Building Commissioner Russ Segraves, Board Members Don Sperzel, Bill Fry and Dennis Julius. Also present were Chris Gilbert of Security Pros and Administrative Assistant Susan Robertson. SECURITY PROS Mr. Segraves said that we are having problems with the cameras and DVD players and security system in the building due to possible lighting strikes. We are also experiencing problems with the panic buttons, possibly due to the movement of furniture. Chris Gilbert of Security Pros presented proposals for City Hall for Intrusion Detection Panic Buttons, Video Surveillance Replacement and IP Video Surveillance — Server and IP Camera Replacement. • Intrusion Detection Panic Buttons: Provide an intrusion system that will initially communicate to hold -up buttons throughout City Hall. These buttons will be mounted on desks and communicate through a wireless receiver located on each floor. As hold- ups are received the communication will be connected to the dispatch room /police department and an alert will be sent to the proposed video system to provide real -time video alerting of the situation. Package pricing is $5,000.00 with a $65.00 monthly fee. • Video Surveillance Replacement: Provide the necessary equipment to replace the existing malfunctioning surveillance storage and power equipment. They are proposing to replace the storage equipment and installing it in one of the existing racks. The power supplies will be removed and a new more robust power supply will be provided in a wall mounted rack enclosure. Package pricing is $37,500.00 with a $500.00 monthly service and support fee. • IP Video Surveillance — Server and IP Camera Replacement: This proposal is to place a new system in City Hall. The package pricing for new Equipment and Installation is $80,000.00 with an $875.00 monthly service fee. Mr. Gilbert said his company provides service to many city departments. Mr. Julius said it is important that when we do something it needs to be a coordinated system. He suggested we fix what we have until we know what the Police Department is going to do as far as moving out of City Hall. Mr. Julius said to keep in mind that when the City Council did the budget for the Police Department moving out, they budgeted quite a bit of money to re -do this building and maybe some of that money could be used for the security system. The Board will discuss the proposals and get back with Mr. Gilbert. `S MINUTES Mr. Julius made a motion to approve the June 12, 2012 minutes. The motion was seconded by Mr. Sperzel. HISTORY & APPROPRIATION REPORTS Copies of the current History by Appropriation and Detail from Revenue and Budget History Reports were reviewed. Mr. Segraves showed a summary of figures from the 2012 Budget. Mr. Segraves said there are a lot of expenses that occurred this month that do not appear on the 2012 balances such as the Mayor's compressor ($2,800.00) and the Police Department compressor ($4,000.00). He said the elevator went out twice and the boiler system went out all within the last month. CLEANING CONTRACT Mr. Segraves reported that RT Solutions started cleaning City Hall on June 11 He said the rough edges have been worked out and the service is getting better. 2013 BUDGET Mr. Segraves passed out a summary of line items for the 2013 Budget. He said it is similar to the 2012 Budget with the exception of the Utility Budget. He explained that the Lease on the building says that the tenant is supposed to pay for the utilities. The utilities bills will now come out of the Board of Public Works and Safety Budget. After reviewing the Lease, Attorney Less Merkley, said he is going to clean up the Lease and the Ordinance that creates the Building Authority as well as the Non - Reverting Fund. The 5 Year Plan was also discussed. BOILER CONTROL Mr. Segraves said he was informed that there was a problem with the boiler in July. He was curious about why we would be using the boiler during the summer. ECT told Mr. Segraves they would set the boiler up so it will disable itself. Mr. Segraves said he has been receiving a gas bill this summer when he had never received one before. FOUNTAIN Earlier this year City Pride said they would plant flowers around the fountain if the Building Authority would pay $250.00 for the flowers. Peggy Duffy explained to Mr. Segraves that she was having a problem getting volunteers to do the work. Mr. Segraves said it was too late in the year to plant the flowers. Mr. Segraves reported that the fountain is leaking. He said there are 2 leaks in the pool and the supply line is leaking so he drained the fountain. He said there has been a lot of water standing in the street recently. He said he called Stemler Plumbing thinking the water was from the sprinkler system, but determined that the supply line is leaking outside the foundation. He has asked the maintenance crew to take care of it. Mr. Fry said the problem is probably where the pipe transitions from plastic to copper which is imbedded in 2' of concrete. The Board discussed different ways of correcting the supply line without having to jackhammer the concrete and ways to reseal the pool. Mr. Segraves said he could not tell if the Water Energizers ionization system is working. Mr. Fry said it is not supposed to clean the water it is supposed to sanitize it. The next meeting will be held on September 11, 2012. The meeting was adjourned at 9:55 a.m. on a motion by Mr. Sperzel and seconded by Mr. Fry. Minutes approved by Russ Segraves, Ch rman } 3 fi g .. F QQ . gi