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HomeMy WebLinkAbout8-1-2012 1 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES AUGUST 1, 2012 The Jeffersonville Redevelopment Commission held a Regular Meeting on August 1, 2012 that was called to order at 6:01 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. Board members present: Monty Snelling, Dennis Julius, Kevin LaGrange, and Jack Vissing Absent: Jamie Lake Staff Members present: Mayor Mike Moore, Redevelopment Commission Attorney Les Merkley, Redevelopment Director Rob Waiz, Grant Administrator DeLynn Draper- Rutherford, { City Controller and Redevelopment Treasurer Monica Harmon, Councilman Mike Smith, City Engineer Andy Crouch and City CMMS Clerk and Redevelopment Commission Secretary Cindy Seifert Guests present: Jorge Lanz with Jacobi, Toombs & Lanz, The Carricos, Amy Burnette, Matt Jeffrey and Tom Jeffrey with Vendors Village, Matt Koesters with The Evening News — Rob Stevens, Tony Burns, Kate Miller, Mike Czape and Richard Euklund Approval of Agenda Mr. Vissing made a motion to approve the agenda with Mr. Julius seconding the motion, passing unanimously on a vote of 4 -0. Consent Reports Minutes: Mr. Vissing made a motion to approve the minutes from July 11, 2012 with Mr. Julius seconding the motion, passing unanimously on a vote to 3 -0, with Mr. LaGrange abstaining. Claims: Mr. Vissing made a motion to approve the Redevelopment Claims in the amount of $43,620.35 with Mr. Julius seconding the motion, passing unanimously on a vote of 4 -0. After removing the claim for Walnut Ridge from the claims list, Mr. LaGrange made a motion to approve the TIF Claims in the amount of $251,122.23, with Mr. Vissing seconding the motion, passing unanimously on a vote of 4 -0. Mr. Julius made a motion to approve the ARRA RLF Brownfield Claim in the amount of $2,450.75, with Mr. Vissing seconding the motion, passing unanimously on a vote of 4 -0. Mr. Vissing made a request to have more detail in the claims lists. Review of Financial Information pF: 1 C 9 Services for Tax Increment Financing: Ms. Harmon presented an engagement letter from H.J. Umbaugh & Associates for TIF Neutralization Services. Mr. Vissing made a motion to approve the services of H.J. Umbaugh & Associates for TIF Neutralization, with Mr. LaGrange seconding the motion, passing unanimously on a vote of 4 -0. 1 Old Business I PUBLIC HEARING Resolution Sale of Bonds for Stormwater Improvements (Public Hearing): Mr. Merkley advised that this item had been tabled at the previous meeting and that no public comment has been made. Mr. Merkley presented Resolution for Sale of Bonds for Stormwater Improvements which will reimburse $2 Million $ on to the Falls Landing TIF and $8 Million to the Intercity Roads TIF, the remainder of the not to exceed amount of $13 Million would be available for the fees /costs /taxes associated with the sale of the bonds. Mr. Snelling requested a copy of the advertisement for the record. Mr. Snelling reconvened the public hearing at which r time he requested any public comment, with no citizen coming forward. Mr. Julius commented that he has reservations due to not having a clear vision for the corridor and questions whether we truly need the money at this point. Mr. Snelling advised -that he has the same reservations, however at the current interest rate, it would behoove the Commission to proceed with the sale of the bonds. Mr. Vissing made a motion to approve Resolution 2012 -RC -21 for the Sale of Bonds Cy for Stormwater Improvements with Mr. LaGrange seconding the motion, passing on a vote of 3- 1, with Mr. Julius voting against. REGULAR MEETING t Fisher House Moving Funds Discussion 1 Mr. Merkley advised that previously an RFP was requested and subsequently rejected. Mr. Merkley advised that since the commission had rejected the prior proposal in response to the RFP and at least 30 days had elapsed, Indiana law permitted the commission to negotiate with I' any potential buyers for the disposal of the property. Mr. Snelling stated that the house has historical significance. Mr. Waiz advised that he has requested more research be performed on the house and location. Ms. Carrico gave information on the historical significance of the Fisher House. The Carrico's are requesting funds to relocate the house to their currently owned ! . property. Councilman Smith stated that once the current bridge construction crosses Market Street, the cost of relocating the house will increase. Mayor Moore stated that a Councilman At- Large had suggested the idea of the City Council and Redevelopment Commission share the cost t of relocating. Councilman Smith advised that as a Council, this topic has not been discussed. Councilman Smith stated that he would not be in favor of the City Council paying half, as this is a Redevelopment project. Mr. Waiz advised that there is another party interested in the property. Mr. Snelling requested that Mr. Julius have the Fisher House discussion added to the next City Council agenda. Mr. Snelling mentioned the possibility of a Special Meeting, however I scheduling conflicts prohibited the meeting. Mr. Julius made a motion to transfer the deed and f e contribute $50,000.00 to the relocating costs, no one seconded the motion. Mr. Vissing then t made a motion to gift the deed and contribute $25,000.00 to the relocating costs with Mr. LaGrange seconding the motion, passing on a vote of 3 -1, with Mr. Julius voting against. I if Facade Grant Review of Wording Mr. Merkley presented a draft of a Resolution confirming the Jeffersonville Facade Grant Program as well as the Facade Improvement Program Application. Mr. Julius questioned whether the Commission should consider extending the program to new businesses as an incentive as needed for economic growth. Mr. Vissing stated that new construction is not "redevelopment". Mr. Waiz commented that the approval is still at the discretion of the Commission and there will be times with new funding for new construction can be beneficial. Ms. Harmon commented that the funding for the Program comes out of Operating Budget. Mr. Waiz requested the Commission review the documents and vote at the next meeting. Mr. Vissing made a motion to table the Resolution until the next meeting, with Mr. Julius seconding the motion, passing unanimously on a vote of 4-0. Facade Grant Funds Ms. Harmon advised the Commission that the line item for Facade Grant Funding has capped out and the Commission will need to increase the amount in the budget. Mr. Vissing made a motion to table the request to increase funds until the next meeting, with Mr. LaGrange seconding the motion, passing unanimously on a vote of 4-0. New Business Salary Ordinance for Secretary Mr. Waiz approached the Commission requesting an increase of per meeting stipend from $50.00 to $100.00 for the stenographer/secretary. Mr. Julius made a motion to change the salary ordinance increase the stipend to $100.00 per meeting, with Mr. LaGrange seconding the motion, passing unanimously on a vote of 4-0. Big 4 Ramp Electrical and Lighting Change Order Mr. Crouch presented an electrical and lighting change order in the amount of $1,667,804.60, as lighting was left off the original contract. This amount will reduce the City's refund at the end of the project to $333,560.92. Councilman Smith commented that the lighting in this project does not fit the historic look of Jeffersonville. Mr. Merkley has reviewed the Memorandum of Agreement which states that the lighting must match on both sides of the bridge. Mr. Vissing made a motion to approve the change order with Mr. Julius seconding the motion, passing unanimously on a vote of 4-0. 10th Street Intersections Bid Results Mr. Crouch provided the bid results from Bernardin, Lochmueller & Associates. Low bidder on Alternate #3 (all three projects — Vissing Park Drive, Sportsman Drive & Avondale Drive) was Dave O'Mara for $577,286.05. Note: Gohmann was next higher bid at $579,300.00. A discussion regarding local price preference found that MAC was the only bidder to include documentation of its claim for local price preference. Funding comes out of Intercity Roads TIF. Mr. Julius made a motion to award the contract to Dave O'Mara contingent upon legal review of local price preference in which case Gohmann would be awarded the contract, with Mr. LaGrange seconding the motion, passing unanimously on a vote of 4-0. Bernardin Lochmueller 10th Street Widening Contract Agreement Mr. Crouch presented a request from Bernardin, Lochmueller and Associates, for a contract amendment reducing the contract from $1,664,746.00 to $1,663.361.00. Mr. Vissing made a motion to request Mayor Mike Moore sign a contract amendment decreasing the contract amount to $1,663,361.00, with Mr. Julius seconding the motion, passing unanimously on a vote of 4 -0. Big 4 Bridge Comment Mr. Crouch advised that due to an elevation change in the Big 4 Bridge, Gohmann will need a revision to plans. Mr. Crouch is not requesting a motion, but rather wanted to advise the Commission of the issue. North/South Road in Jeffersonville Town Center Jorge Lanz with Jacobi, Toombs, & Lanz appeared to comment on the current/future projects within the Center. Projects: 1 Relocation of through -drain ditch along the north side of Veterans Parkway, estimated at $600,000.00 2 Improvements to Town Center Blvd South a. Initial Road, estimated at $110,000.00 b. Intersection Improvements at New Albany Charlestown Pike, estimated at $500,000.00 c. Widening of Town Center Blvd South, estimated at $1,500,000.00 ce 3 Circle K Drainage Improvements, JRC approved a contribution $65,000.00 Property Acquisitions Ms. Burnette advised that purchase offers have been made on nine properties. Four of those properties accepted the original offer. Three properties have made counter offers. The ICDA Grant properties will only pay the original offer amount, therefore any additional monies would be paid out of Redevelopment funds. The non -grant fund Location Original Offer Counter Offer Additional Needed by Redevelopment ICDA 713 Michigan Avenue $34,800.00 $37,000.00 $2,200.00 ICDA 400 Francis Court $77,000.00 $82,000.00 $5,000.00 Non -Grant 813 Ohio Avenue $47,500.00 $56,000.00 $8,500.00 Mr. Julius made a motion to approve the additional $7,200.00 above the ICDA Grant funds for 713 Michigan Avenue and 400 Francis Court as well as approving the claim to be paid out of Falls Landing TIF with Mr. Vissing seconding the motion, passing unanimously on a vote of 4 -0. Mr. Julius made a motion to approve the increase in the purchase price from the original offer of $47,500.00 to $56,000.00 for 813 Ohio Avenue as well as approving the claim, contingent on Ms. Harmon determining correct fund, with Mr. LaGrange seconding the motion, passing on a vote of 3 -1, with Mr. Vissing voting against. Boardwalk Burgers Restaurant Forgivable Loan { Mr. Waiz presented the request for $35,000.00 from the Restaurant Forgivable Loan Fund to Boardwalk Burgers. The Restaurant Forgivable Loan Fund Committee approved the amount of $15,000.00 and any amount over $10,000.00 must be approved additionally by the Commission. Mr. Julius made a motion to approve the loan amount of $15,000.00 to Boardwalk Burgers, with Mr. LaGrange seconding the motion, passing on a vote of 3 -1, with Mr. Vissing voting against. Vendors Village Facade Grant Request Matt Jeffrey and Tom Jeffrey appeared before the Commission. They have submitted all documentation for the grant request. The request is for the signage and painting of the property commonly referred to as the Old Winn- Dixie. As the Facade Grant is currently suspended, the Jeffrey's will await word from Redevelopment to appear again before the Commission. Executive Director Report Mr. Waiz advised that he had a discussion with Matt Schuler & Corp of Engineers regarding the greenway project and moving forward. Demolition will be starting on the purchased and vacant properties, i.e. Insti - prints, R & W Tires and others, as well as removal of asphalt, seeding and strawing. Public/Board Comments • Kate Miller with the Rose Hill Neighborhood Association spoke concerning the Big 4 Landing. She stated concerns from the Association regarding their disagreement with the design of the Landing, its modern design that does not fit the historic look of the residential area it will reside. • Mr. Snelling added that he also felt the design lacked the charm needed for the location. • Tony Burns with President of Jeffersonville Neighborhood Leadership, members of this group are not in favor of the design for the location of the oldest neighborhood in the city. • Mr. Julius advised that he has taken calls from the downtown merchants concerning the design, and stated he hopes that the administration and The Estopinal Group are listening to the concerns. 1 Adjournment Mr. Vissing made a motion to adjourn at 8:20 PM, with Mr. Julius seconding the motion. '/77 , R. Monty Sn 1 g, Pre nt Submitted By: Cindy Seifert