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HomeMy WebLinkAbout7-11-2012 } JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES JULY 11, 2012 The Jeffersonville Redevelopment Commission held a Regular Meeting on July 11, 2012 that was called to order at 6:05 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. The following board members were present: Monty Snelling, Dennis Julius, Jamie Lake and Jack Vissing (Arrived at 6:15 PM) Staff Members present: Mayor Mike Moore, Redevelopment Commission Attorney Les Merkley, Redevelopment Director Rob Waiz, City Controller and Redevelopment Treasurer Monica Harmon, Councilman Mike Smith, UEZ Director Kelly Reed, Engineering Coordinator Rick Lovan and City CMMS Clerk and Redevelopment Commission Secretary Cindy Seifert. Guests present: Dawn Struck and other Pilot House supporters, Fred Collins and other Indiana Avenue homeowners, Joyce Ribble, Mike Hutt, Mike Czape, Richard Euklund and Bobby Campbell g � 3 3 Q 4 Approval of Agenda: Mr. Julius made a motion to approve the agenda, with the additions of financial matters, on the roof of the Pilot House, Construction Issues in Downtown Jeffersonville and Allison Brook Park, with Mr. Lake seconding the motion, passing unanimously on a vote of 3 -0. Consent Reports: Minutes: Mr. Lake made a motion to approve the minutes from June 27, 2012 with Mr. Julius seconding the motion, passing unanimously on a vote to 3 -0. Claims: Mr. Lake made a motion to approve the Operating Claims in the amount of $20,042.03 with Mr. Julius seconding the motion, passing unanimously on a vote of 3 -0. Mr. Julius made a motion to approve the TIF Claims in the amount of $155,220.53, with Mr. Lake seconding the motion, passing unanimously on a vote of 3 -0. Mr. Lake made a motion to approve the Debt Service Claims to Bank of New York in the amount of $57,937.50, with Mr. Julius seconding the motion, passing unanimously on a vote of g �p g Y 3 -0. Mr. Julius made a motion to approve the Debt Service Claim for two Firehouses and City Services Building in the amount of $460,000.00, with Mr. Lake seconding the motion, passing unanimously on a vote of 3 -0. Old Business: PUBLIC HEARING: ft+ Resolution — Sale of Bonds for Stormwater Improvements (Public Hearing) Mr. Lake made a motion to recess the regular meeting and reconvene the public hearing which was tabled at the June 27, 2012, meeting, with Mr. Julius seconding the motion, passing unanimously on a vote of 4 -0. Mr. Merkley requested whether there was anyone present to speak on the matter of this resolution, there was no one present. Mr. Julius made a motion to table the request until the July 25, 2012 meeting, Mr. Julius seconding the motion, passing unanimously on a vote of 4 -0. Mr. Julius then made a motion to reconvene the regular meeting, with Mr. Lake seconding the motion, passing unanimously on a vote of 4 -0. REGULAR MEETING: Meeting Times Mr. Vissing had expressed an interest in the June 27 meeting of reducing the Redevelopment Commission meetings to once per month. This discussion was tabled so that Ms. Harmon could weigh in the topic. Ms. Harmon requested that the Commission approve a Resolution granting her authority to pay scheduled monthly payments or items that are time sensitive. Ms. Harmon will draft the Resolution and present at the July 25 meeting. Mr. Vissing made a motion to reduce the meetings to once per month, occurring on the last Wednesday of the month, starting in August 2012, with Mr. Lake seconding the motion, passing unanimously on a vote of 4 -0. AC Unit & Furnace for Modular Home Mr. Waiz confirmed with the Commission the A/C Unit and Furnace was removed from the manufactured home located on Chestnut Street, and has not been located. Mr. Waiz suggested an amount $2,500.00 to offset some of the cost of replacement. Mr. Snelling suggested that the Commission reduce the sale price to $6,500.00 to account for the replacement of the equipment. Mr. Merkley stated that the reduction will be legal as long as the new amount does not go below the next lowest bid, which was $6,250.00. Mr. Julius also mentioned that along the line of this discussion, the savaged materials from Tubby's should be stored carefully. Mr. Julius made a motion to approve the reduction of the sale price to $6,750.00 with Mr. Lake seconding the motion, the motion passed on a vote of 3 -0, with Mr. Vissing abstaining. 1 Facade Grant Program Wording Mr. Waiz could not locate a Resolution for the Facade Grant Program, nor could a Resolution be located. Mr. Lake commented that former Economic Development Director Clarence Hulse had authored the program, and brought before the Commission for approval, however he did not recall an adopted Resolution. Mr. Merkley suggested all members mark -up the application and return those notations to him for compilation which can then be discussed. Mr. Waiz requested a sub - committee, which should include Planning & Zoning and Engineering as well as the Redevelopment Commission. Mr. Vissing made a motion to suspend the Facade Grant Program until the changes are approved and a Resolution is adopted, with Mr. Julius seconding the motion, the motion passed on a vote of 3-1, with Mr. Lake voting against. Pilot House Discussion - Dawn Struck Dawn Struck appeared before the Commission to get status on the Commission's progress on a lease for the Pilot House. Ms. Struck advised that they have many parties interested in the project, including � g the University of Louisville, Speed Art Museum and IUS. Ms. Struck advised that they have a business plan, which the Commission requested a copy to review. Mr. Julius added that the Commission originally had agreed to buy the building, but not to rehabilitate the building and to lease the building for a minimal amount. This discussion carried over into the next item on agenda. New Business: Roof on Pilot House Mr. Julius suggested that the Commission repair the roof on the Pilot House, adding that as the owners of the property there is a responsibility to secure the building. Mr. Julius also mentioned replacing windows, however, Mr. Lake advised against as the proposed rehabilitation could call for the removal or replacement of windows. Mr. Julius made a motion appropriate funds in an amount not to exceed $145,000.00, for a new roof, that the RFP should include large and small local contractors, and that the approval shall be contingent upon the business plan being acceptable and the appropriate fund for payment, with Mr. Lake seconding the motion, the motion passed on a vote of 3 -1, with Mr. Vissing voting against. Financial Update Ms. Harmon provided a financial update for June 2012. Ms. Harmon added that payroll has yet to be reimbursed. Downtown Issues Caused By Construction Mr. Julius opened a discussion on aiding downtown business owners with detour routes to business district. Mr. Julius suggested signage placed off other exits to direct drivers to the affected areas. Mayor Moore and Mr. Snelling agreed to discuss a solution with David Hosea. } Update on Allison Brook Park 1 Mr. Lake requested an update on the status of Allison Brook Park. Mayor Moore anticipates that within a month, all agencies will have signed off, and work will reconvene on the park. The Mayor added that he hopes that the park would be ready to open next spring. The property owner of the 7 acre lake adjacent to the park is planning to gift the property to the city. 8th & Ohio Property Owners - Fred Collins Fred Collins appeared to express concerns that he and his neighbors share concerning the vacant homes in the area bringing down their property values. The properties were not being maintained and vagrants have been using the houses as shelters. The old Franks Steakhouse property is overgrown and is now used by vagrants and wild animals. Mayor Moore addressed the issues: 1) Grass on these properties has been cut and on a cutting schedule. 2) The City has applied for a Grant for the Franks Steakhouse property, the Grant requires the City to not to disturb to earth, and the mowers cannot be used in the current shape. The City is trying to get permission to level the property enough to maintain the grass. 3) The City is planning to raze the remainder of the houses, as there have to be asbestos and other tests finalized to obtain a demolition permit. 4) The City is planning to pave the alleys in the area Y p g p Y 10th Street Intersections Bid Recommendation Bernardin, Lochmueller & Associates submitted the estimates for the 10 Street intersections. Mr Waiz requested the Commission review the information and a decision be made at the next meeting. Mr. Julius made a motion to table the discussion until the next meeting, with Mr. Lake seconding the motion, the motion passed on a vote of 4 -0. Executive Director Report: Mr. Waiz advised he has been involved in discussions with 8 and Ohio residents. He has been working with Corp of Engineers regarding opening up the floodwall for the Big Four Bridge Project. Mr. Waiz added that the Corp told him in March 2012 that they had no problem with opening up the floodwall, the City needs to complete required paperwork. Gohmann has agreed to leave the job open as construction on the floodwall cannot occur outside of July and August. 4r 4 i Public Comments: Joyce Ribble, who has experience in the arts field working with grant programs for non - profits for the State of Indiana, spoke regarding the Pilot House. Ms. Ribble stated that she is in support the goals of the program of the Pilot House. Her concern is the cost effectiveness of the program in using a building in the shape of the Franklin Square location. Ms. Ribble suggests using another existing location or plan a program that takes the art to the people. School Board requested permission to hold National Night Out for Franklin Commons Neighborhood to use the parking lot at Franklin Square and parking lot at Nachand Fieldhouse. Mayor Moore advised that the City has no issue with their using the lots. t i President Comments: Mr. Snelling stated that he had a discussion with Jeanne Burke. Ms. Burke confirmed the Clark County History Museum's interest in relocating to the Pilot House. Mr. Snelling also commented to Mr. Collins that in a previous meeting the Board had moved on getting the vacant homes in his neighborhood razed. Requests: Mr. Julius requested that a line item for Public Comments and Board Comments to be added to 1 the agenda. Mr. Lake requested Review of Financial Information/Reports also be added to future agendas. Adjournment: Mr. Vissing made a motion to adjourn at 7:49 PM, with Mr. Julius seconding the motion. ./C ----'- /e,e - R. Monty Snel , reside Submitted By Cindy Seifert 1 t t t 1 i s