HomeMy WebLinkAbout2011-OR-31 6 rt e P 11,(Q CITY OF JEFFERSONVILLE P:E-S9TUTION 2011_e2-31
A APPROVING AN INTERLOCAL AGREEMENT
PERTAINING TO EMERGENCY RESPONSE COMMUNICATIONS
WHEREAS, Civil City of Jeffersonville, Indiana, acting by and through the Mayor and the City
Council and the Civil City of New Albany, Indiana, acting by and through its Mayor and City Council
have negotiated an Interlocal Cooperation Agreement (Agreement) pertaining to the Communications of
emergency response and public safety, a copy of which Agreement is incorporated herein by reference
and made a part of this resolution; and
WHEREAS, the City Council is, by this resolution, desirous said agreement, as
permitted and authorized by the provisions of IC 36 -1 -7, et. Seq. i
NOW THEREFORE: I 11
11 1 'ill
BE IT RESOLVED that the recitals set forth Op be incorpora l 'n this resolution and made a
part hereof.
f € (
h� approved,
BE IT FURTHER RESOLVED, that the A g ent be, and t he same is and,
upon execution and acknowledgment by the Mayor, the Ilt C1er iirected to fo Ard same for
consideration and approval by the New, any City Cou or. #
f
111111
SO RESOLVED this day t , 2011.
III 1} '
ADOPTED THIS 0110' I 1 2011. 11 1 1t tt
1
i ; , PRESIDENT
ON C ` CIL NEW ALBANY
1( I 1 I l11tl I 1 111I1 it 111 111111 1
ATTEST 1 1111111
I/ 11111111111111E11 i C CLERK
1 1 1h AIYOF PRESENTED TO THE MA 4; . HIS 2011.
11111111111111 , CITY CLERK
ACCEPTED AND APPROVED THIS DAY OF , 2011.
THOMAS GALLIGAN, MAYOR
CITY OF JEFFERSONVILLE, INDIANA
ATTEST"
, CITY CLERK'
x
CITY OF NEW ALBANY RESOLUTION 2011 -
x A RESOLUTION APPROVING AN INTERLOCAL AGREEMENT
PERTAINING TO EMERGENCY RESPONSE COMMUNICATIONS
WHEREAS, Civil City of Jeffersonville, Indiana, acting by and through the Mayor and the City
Council and the Civil City of New Albany, Indiana, acting by and through its Mayor and City Council
have negotiated an Interlocal Cooperation Agreement (Agreement) pertaining to the Communications of
emergency response and public safety, a copy of which Agreement is incorporated herein by reference
and made a part of this resolution; and
WHEREAS, the City Council is, by this resolution, desirou ' : approving said agreement, as
permitted and authorized by the provisions of IC 36 -1 -7 et. Se I►
P Y p � 9• ��'
NOW THEREFORE:
11 111' 11 111.
BE IT RESOLVED that the recitals set forth E.110,be incorpor T r 0 i i i n this resolution and made a
part hereof.
, (11111 1
BE IT FURTHER RESOLVED, that the A ent be, and the same h is approved, and
upon execution and acknowledgment by the Mayor, th ' Cle 41 Ipirected to fo Sir same for
consideration and approval by the Jeffe . ville City Co ? a yor. l°'
SO RESOLVED this day o . l ij , 2011.
ti t
1111 111
i 1111
ADOPTED THIS ti I Ii 2011. i 11111t
j Nli r r 8 11111
II 1111 111 111 4
JEFF GAHA RESIDENT
VION CO NCIL, NEW ALBANY
1111
iii 1/1/1
111 11
ATTES 111111111/
WI 1 Y WISMAN, ERK
I
PRESENTED 1 1 TO THE MA HIS 'RAY OF 2011.
I I
TIME:
I
III fl MARCEY WISMAN, CITY CLERK
ACCEPTED AND APPROVED THIS DAY OF , 2011.
1
i
t
is
DOUGLAS B. ENGLAND, MAYOR
t
CITY OF NEW ALBANY, INDIANA t"
i
ATTEST"
MARCEY WISMAN, CITY CLERK
k
1
1
I
i
1
1
t
INTER -LOCAL COOPERATION AGREEMENT
BY AND BEWTWEEN THE CIVIL CITY OF NEW ALBANY, INDIANA
AND THE CIVIL CITY OF JEFFERSONVILLE, INDIANA
THIS INTERLOCAL AGREEMENT made and entered into as of the day of
, 2011, by and between the City of New Albany, Indiana (hereinafter
referred to as the "New Albany "), and City of Jeffersonville, Indiana (hereinafter referred to as the
"Jeffersonville "), political subdivisions of the State of Indiana, under the terms, covenants, conditions,
commitments and agreements following, and all pursuant to the provisions if IC 36 -1 -7, et.seq. The New
Albany -Floyd County Joint Communications Board is acknowledging this Agreement and terms
contained therein. IIIII/1
WITNESSETH: 1
ARTICLE 1. P ;
III1 f
The purpose of this agreement is the establ t of an
r ent a and
g reemen
Jeffersonville committed to the facilitation of eme t ; y communication sere een New Alban y a by and between
d
members of various public safety departments, loca - operating in New Alba to Coun
y ty,
Indiana, and Jeffersonville, Clark County, Indiana to it , ire city p
ii
lire and fire de ents.
,
r i C
0 . AGEN li ill
The New Albany-Jeffersonville Em nc Co a >on . ee the
Y Y (
mittee" shall serve as the 1
4
board for management of ?f nent. ' /111'
4111 11
1 I if
11 111 1111111 1.
TICLE 3. .1 BOARD 1
E l i , ed by :4144 - a ru rovisions of this Agreement, regulations,
directiv,� 4 enac , . e defined), the management of the Committee
shall b ed in its board f the Live (as irecto 41 a same to , = t f the followin members:
j g
(1.) a or of the of New�I ny, Indiana, or his designee;
2. T w Albany Ch i of Police U
(3.) The lbany Fire Il l'ef;
l
(4.) The Mal :I , the City : ' }Jeffersonville, Indiana, or his designee;
4 5. The Jeffers, le C ,� if Police; ilii (6.) The Jefferson le hief;
1
If any member of the Board of Directors is permitted to be represented by a designee, the name
of any such designee shall be provided in writing to the Board, with such designation to expire at the end
of each calendar year, unless renewed, amended, or sooner terminated.
i
The Board shall have the authority to contract for maintenance of the system, contract for repairs
to the system, contract for professional services as needed, contract for tower leases, and purchase
necessary items for the support and maintenance of the system. However, the Board shall not enter or
bind the Board financially without the approval of the necessary budgetary bodies ultimately responsible I
for payment, unless an emergency exists which prevents prior approval.
i
I
it
I
i
ARTICLE 4. COMPENSATION OF BOARD
The members of the Board of Directors of the Authority shall serve without compensation, but
shall be reimbursed for expenses incurred in the performance of their duties hereunder.
i
i
ARTICLE 5. OFFICERS AND EMPLOYEES
,s
1
The Board of Directors of the authority shall, immediately after appointment, meet and organize.
The board shall elect a chairman, vice chairman, and such other offi as the board deems necessary and
appropriate, and shall enact rules and procedures for the conduct o usiness.
ARTICLE 6. M GS IIIIIII P
14 ;
The Board of Directors of the Committee s , et at least year9 ril conduct of its business. J
Special meetings of the board may be called by: )1I ill ;
t 11111111 !
(1.) The Chairman, or i ;
(2.) Three members of the d; or 1 11 1111i 1
i s
(3.) The Executive I
r
1 IiiIltI A ma'ori of the members of the , d s s statute a =u m for the transaction of business.
J ty
Notice of meetings of the board shall be giv 1 requ -01 law. ' 1 ill
n
As used in thi � n, tive" sha ea the City of New Albany or t he l i lith 1 1111)
Mayor of Jeffersonvilt I
LE 7. 8'1 41 TE f AND JOINT COMMUNICATIONS
l . < s an Fire 114.rtment throu h a Federal Grant obtained a P25
ipment: The f Ne ' y g
radio sys ith associates , t ; esti ;0 to be approximately $500,000. In addition the City of New
Albany pai i cess of $80,0 it 1 1 for t ; gun i tching portion of the Federal Grant. This system currently
the top of the I communicat ' II evises. 1 is system is capable of permitting various agencies to use
the system at the i time.
Financial Term e Ci I s Jeffersonville shall contribute $79,506.00 for additional costs
associated with the P25 s City of New Albany shall pay the tower lease payments for five (5) i litil
years of the tower lease asso -d with the equipment from the date of this Agreement. After five (5) i
years, the New Albany and Jeffersonville shall equally split costs associated with the tower lease. The
City of New Albany has obtained a maintenance contract pursuant to the grant and will be responsible for i''
such maintenance for the initial two (2) years after the equipment is put into service. Thereafter, New
Albany and Jeffersonville shall equally split costs associated with any maintenance to the system.
Expansion of Agencies on System: The Committee shall review all requests to join the
communication system from other agencies and set any fees associated therein, except as may be 1:
described in this Agreement below with respect to New Albany -Floyd County Joint Communications and
Jeffersonville -Clark County Joint Communications.
1
t
1
t
i
f
i
New Albany -Floyd County Joint Communications (hereafter "NAFCJC "): The City of New
Albany and the City of Jeffersonville, acknowledge and understand t hat the City of New Albany is
negotiating and investigating a joint communications agency between agencies of Floyd County and New
Albany. Should New Albany and Floyd County merge their emergency communication, the NAFCJC
shall step in to the role of New Albany as outlined in this Agreement. Any costs associated with bringing
in additional channels, equipment, computer programs and upgrades to the system due to the addition of
NAFCJC shall be paid by the NAFCJC. Jeffersonville shall not be responsible for any of the costs
associated with the addition of NAFCJC. The Board of the NAFCJC shall designate its representatives,
as opposed to the designation of this Agreement for the Committee, as outline above. In addition, should
NAFCJC step into this Agreement for the New Albany, all costs associated with improvement costs,
maintenance, and upgrades shall be paid 1/3 by Jeffersonville and 2/ NAFCJC.
Jeffersonville -Clark County Joint Communications (h "JCCJC" ): The City of New
; Albany and the City of Jeffersonville, acknowledge and unds t the City of Jeffersonville may at
' be at some int negotiating and investigating a joint co ` atio .„-ncy between agencies of Clark
p g
County and Jeffersonville. Should Jeffersonville and 1 County me _ ii their emergency
communication the JCCJC shall ste in to the role ersonville as out i in this Agreement. Any
costs associated with bringing in additional channill q
p quipment, computer p 41 s and upgrades to the t
system due to the addition of JCCJC shall be paid b JCCJC. New Albany s of be responsible
1
for any of the costs associated with the addition of JC The : .af of the JCC 11 designate its
representatives, as opposed to the desi: 'on oft s g
hi A r - ` �l , t h e Committee a. 'tline above. In
addition, should JCCJC step into this Al
�e0 t for the Je 11 1 ille, all costs associated with
improvement costs, maintenance, and up: + 3: be paid 1 ew Albany and 2/3 by JCCJC. ,,
1r In the event that Jeffersonville and Alba yt • ei ately e . ' to joint communications with
their respective counties, fated with t m9 p rovern , 9 - mai � lance, and upgrades shall be
paid /2 by each enti
P Y '11 11101
1 11111 111111111 I 1141111' t
With respect to potential Joint Communications, the Board of this Agreement shall consist of at t
i
least one member of the respective County and City. (Example: If Floyd County and New Albany enter ;
into a Joint Communications, the members appointed by the NAFCJC to the Board of this Agreement 1
shall have at least one member representing Floyd County and one member representing the City of New k
Albany) l "11111111 1t11 uill
11 i
J. 111111 A CLE 8 OF AGREEMENT
ilill'i {
This a g re -rot shall rema D iu full force and effect unless and until modified, amended, or
: l
terminated by writte ement o n parties, PROVIDED, either party may terminate this agreement t
�� I �
upon twelve (12) mont or notice. Upon termination, such property as shall have been
contributed by the Cities, y • - .' y, shall be returned to such entity, and the remaining property shall
be disposed of as the Executi 1- - all direct, but subject to applicable law, rule, and regulation.
t
The contribution from Jeffersonville shall be amortized over ten (10) years from the signing of
the Agreement. Should either party terminate this agreement before the end of ten (10) years,
Jeffersonville shall be entitled to a pro -rata return of its investment into the system. The City of New t
Albany and the City of Jeffersonville shall be entitled to use, as outlined herein this Agreement, past the
ten (10) year amortization period and for as long as the P25 System is being used as the communication
devise. 1
1
i
ARTICLE 9. AMENDMENT
t
1
tt
i
t
t
1
j
}}
k
This agreement may be amended, from time to time, by mutual written agreement of the Cities or
respective Joint Communications Boards of each County.
x
I
fi
ARTICLE 10. FILING AND RECORDATION
I
The Clerk of City of New Albany is hereby directed to cause a copy of this agreement to be duly
recorded in the office of the Recorder of Floyd County immediately upon the execution hereof by all
{ signatories, and within sixty (60) days thereof to be filed with the State Board of Accounts, all as required
by law.
The Clerk of Jeffersonville is hereby directed to cause a 00 0 this agreement to be duly
recorded in the office of the Recorder of Clark County immed �i, pon the execution hereof by all
signatories, and within sixty (60) days thereof to be filed w' i tc c I Board of Accounts, all as required
by law. ti 1 i iii
c
11 1 1 :
I
ARTICLE 11. FINANO4 ' ISBURSING OFFIC', i
Iii, .. 1 11/111
The parties to this Agreement designate the New Albany City Controller as the disbursing officer
to have the duty and responsible for documenting, receiving income, and making disbursements as it
relates to the operations of this Agreement and as approved by the Board. The New Albany City I
Controller shall submit quarterly accounting to the Board for their review regarding the expenses and
income received and paid under this Agreement. The New Albany City Controller shall also submit
quarterly accounting to the Jeffersonville City Controller for submission to the Jeffersonville City Council
and Mayor for their review and payment. 1( 11/111'11111111 1111)
(1 11111)
IIIII
l 1j #}. 11111 l
1111 i
11
411 1111
t
1 i ** Remainder of Page Left Blank
1
1 1111111P
I.
t
i
i
t
i
i
i
1
1
3i
A':
I
I
APPROVED AND EXECUTED on behalf of Civil city of Jeffersonville, Indiana, this day
of , 2011, and on behalf of the Civil City of New Albany, this day
4 of
, 2011.
4 CIVIL CITY OF NEW ALBANY, INDIANA
BY Douglas England, Mayor ATTEST: New Albany City Clerk
CIVIL CITY OF JEFFERSONVILLE, INDIANA
BY Thomas Galligan, Mayor A r T:'....tit onville, City Clerk
1 1111 [i
#,
FISCA k I 'ROVAL
111111:1111 Iiiiill111111111 11111111 it'll
The foregoing Interlocal Agreement A r t F by re ion duly ado 0 0 the Floyd
County day g g g was PP
Coun Council on the da of � ` 1 11, and by the oral, on Council of
y
the Civil City of New Albany on the I icyly of I lL 'I , 2011.
i ill ill '111 " Ai COMMON COUNCIL OF THE CIVIL COMM OUNCIL OF THE CIVIL CITY
OF JEFFERSONVILLE, INDIANA lit NEW A NY, INDIANA.
i ll
BY: President
11 BY: President MI 1 i
I.
ATTE Jeffersonville 4 Jerk 11 111 1 ATTEST. New Albany City Clerk
. 111 . 11 1111' 11 11116 ,
ALBANY -F ' D COUNTY JOINT COMMUNICATIONS BOARD
1
11
APPROVE D ACK 1t jVLEDGED AND ACCEPTED on behalf of New Albany -Floyd
County Joint Communif f j cns B, . . ; Indiana, this day of , 2011.
NEW ALBANY -FLOYD Ca Y JOINT COMMUNICATIONS
BY Stephen Bush, President ATTEST: New Albany City Clerk
1
'
PREPARED BY
1
{ Shane L. Gibson, #21642 -22
City Attorney, New Albany
311 Hauss Square, Rm. 316
New Albany, IN 47150
812 - 948 -5333
sgibson @cityofnewalbany.com
REVIEWED BY:
1 II/ 1
Al
Darren Wilder, #
1 City Attorney, Jeffersonville 1111 Itil
f 530 East Court Ave. 1
Jeffersonville, IN 47130 111 11 11 tilt!!
; ft 1111 1111 111/111 11111`
111111
REVIEWED BY: 111111111
,, 1 11 1 11111111 i
Matt Lorch, # : 1 1 1
1111 i uncil Attorne c ty co y 70. . lilt til ,
223 E. Spring St.
N
I I il I I I
ew Albany, IN 47150
11/1 1111 1 1!111
REVIE 3 t�
I 1111111
I
I/11 111 1 '
Mickey Well
City Council • ey, Jefferson il 1
1111
538 East Court A
Jeffersonville, IN 4 0
11 1 11 11 1 1
g