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HomeMy WebLinkAbout05-17-2012 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF May 17, 2012 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, May 17, 2012 at 3:00 P.M in the City Hall Mayor's Conference Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Dale Orem, and Bill Saegesser. Also present are Board Attorney Scott Lewis, Utility Director Len Ashack, Assistant Utility Director Lori Kearney, City Engineer Andy Crouch, Controller Monica Harmon, Utility Billing Manager Rick Stephenson, Accountant Dennis Kestler, Jorge Lanz and Josh Hillman representing Jacobi, Toombs, and Lanz, John Herriford representing Strand Associates, Lenin Kasthuri and David Campbell representing Bernardin, Lochmueller & Associates, Steve Jones and Keith Bryant of United Consulting, and Secretary Barbara Hollis. Board Member Orem made the motion to approve the agenda as presented, second by Board Member Saegesser, passing on a vote of 3 -0. Board Member Saegesser made the motion to approve the minutes of May 3, 2012 as presented, second by Board Member Orem, passing on a vote of 3 -0. The claim lists were presented for approval. Board Member Orem made the motion to approve the 2010 BAB (616) claim list in the amount of $66,983.56, second by Board Member Saegesser, passing on a vote of 3 -0. Board Member Orem made the motion to approve the 2009 SRF (616) claim list in the amount of $11,642.00, second by Board Member Saegesser, passing on a vote of 3 -0. Board Member Orem then made the motion to approve the 2011A SRF (624) claim list in the amount of $231,890.00, second by Board Member Saegesser, passing on a vote of 3 -0. Board Member Orem made the motion to approve the 2011C SRF(628) claim list in the amount of $54,900, second by Board Member Saegesser, passing on a vote of 3 -0. Board Member Orem made the motion to approve the Operating and Maintenance (606) claim list in the amount of $93,363.63, second by Board Member Saegesser, passing on a vote of 3 -0. Board Member Orem made the motion to approve the 2005 Sewer Construction (614) claim list in the amount of $71,862 with the correction of a vendor, second by Board Member Saegesser, passing on a vote of 3 -0. City Engineer Andy Crouch presented the bid tabulation summary for the Kruncher's Stop Light (new traffic signal at Spring Street and Fairview Drive). Engineer Crouch presented and reviewed a Bernardin, Louchmueller & Associates not to exceed $3,000 amendment to the original contract for this project. Also presented is a United Consulting construction engineering contract for $7,900. Board Member Saegesser said he is not prepared to vote on these as he did not receive the information in time to review. He did say to go ahead with the shop drawing. He requests that Bernardin, Louchmueller look at the contract to see if there is enough money in the original contract. The notice to proceed will be issued for the Tight. Board Member Saegesser said he cannot vote on contracts if he does not have the information earlier than the night before the meeting. He would also like to receive the adjustment list earlier. The meeting packets will be distributed earlier in the future. May 17, 2012 Page 2 Josh Hillman reported the Ewing Lane Pump Station project completion was delayed 50 days due to Ram Engineering. This resulted in a cost to the City of $50,000. It is recommended the City seek liquidated damages. At the conclusion of all discussion, Board Member Saegesser made the motion to approve damages in the amount of $20,352.50, second by Board Member Orem, passing on a vote of 3 -0. Josh Hillman recommends Patriot Engineering proposals for Geotechnical Engineering Investigation for Lentzier Creek Sanitary Sewer Project in the amount of $29,000 and Liters Force Main project in the amount of $9,500. Following discussion, Board Member Saegesser made the motion to award the investigation to Patriot Engineering as recommended, second by Board Member Orem, passing on a vote of 3 -0. Director Ashack reported a lot of equipment will be started up next week at the Tenth Street Pump Station. He next said the rerouting of the flow around the new headworks at the downtown plant is moving along. The change order with regard to the canal was reviewed. This will not be SRF eligible. The Mill Creek effluent sewer project is complete. Lenin Kashturi reported work in being done on the North Wastewater Treatment Plant and is on schedule. The bid price is $112,000 less along with a $158,000 credit. Josh Hillman is working on the PER for the 10th Street Pump Station and is on schedule. John Herriford is happy with the modeling schedule he is working on Board Member Saegesser knows this is a pressing schedule. Josh Hillman will have contractors involved. Alternate alignments will be given. Jorge Lanz voiced concern about the depth of the pond. Mayor Moore said it has be be ascetically pleasing. Josh Hillman is working with River Hills. Director Ashack presented and reviewed staffing changes. He reported the Eastern Boulevard Lift Station Replacement project is waiting for power from Duke Energy. All is ready to go and has been done "in house ". NASSCO training has been taking place. Three people have been re- certified, and one is going to get certified. It is the intention to inspect every manhole by the end of the summer. Director Ashack noted the need to replace two older vehicles. He would like to replace the older vehicles with the vehicles he and Assistant Director Kearney are currently driving and get two new vehicles. Director Ashack presented and reviewed a sheet with quotes. He did look into leasing versus buying. At the conclusion of all discussion, Board Member Orem made the motion to approve the purchase of two vehicles, not to exceed a total of $57,000, second by Board Member Saegesser, passing on a vote of 3 -0. Attorney Lewis said the paperwork is proceeding regarding the Muncy Property. It is suggested an insurance binder for the easement at the port project be obtained. 1 Illegal connections were discussed. Board Member Saegesser noted in the i financial reports $2,000,000 in receivables. These were also discussed. Board Member Saegesser made the motion to approve the adjustments dated May 3 - 17, 2012, in the amount of $14,170.28, second by Board Member Orem, passing on a vote of 3 -0. Controller Harmon reviewed the financial reports. 1 i May 17, 2012 Page 3 Board Member Saegesser asked if Umbaugh and Ice Miller are working on the additional bond paperwork. Director Ashack said the Due Diligence report is being prepared. 4 There bei no further business to come before the Board the meeting was adjourned at 4:11 - .M. '1._.A4 uv Mike Moore, , ayor _) ". t9 Dale Orem, Board Member k1zU Bill Saegesser, Board 4 ber ATTEST / / a k" 1 h.A_ /i ., ti.sta...._, . Barbara Hollis, Secretary 1 1