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HomeMy WebLinkAboutEmergency Response Communications Draft i . COPY CITY OF NEW ALBANY RESOLUTION 2011 - A RESOLUTION APPROVING AN INTERLOCAL AGREEMENT PERTAINING TO EMERGENCY RESPONSE COMMUNICATIONS I WHEREAS, Civil City of Jeffersonville, Indiana, acting by and through the Mayor and the City Council and the Civil City of New Albany, Indiana, acting by and through its Mayor and City Council have negotiated an Interlocal Cooperation Agreement (Agreement) pertaining to the Communications of emergency response and public safety, a copy of which Agreement is incorporated herein by reference and made a part of this resolution; and I WHEREAS, the City Council is, by this resolution, desirous of approving said agreement, as permitted and authorized by the provisions of IC 36 -1 -7, et. Seq. NOW THEREFORE: BE IT RESOLVED that the recitals set forth above be incorporated in this resolution and made a part hereof. BE IT FURTHER RESOLVED, that the Agreement be, and the same hereby is approved, and, upon execution and acknowledgment by the Mayor, thee Cleric is directed to forward same for consideration and approval by the Jeffersonville City Council and Mayor. SO RESOLVED this , his day of , 2011. I 1 , ADOPTED THIS DAY OF. , 2011 x 1 s JEFF GAHAN, PRESIDENT COMMON COUNCIL, NEW ALBANY ATTEST: :': MARCEY WISMAN, C1TYJCLERK PRESENTED BY ME TO THE MAYOR THIS DAY OF 2011. TIME: MARCEY WISMAN, CITY CLERK ACCEPTED AND APPROVED THIS DAY OF 2011. DOUGLAS B. ENGLAND, MAYOR CITY OF NEW ALBANY, INDIANA ATTEST" MARCEY WISMAN, CITY CLERK 1 1 1 1 CITY OF JEFFERSONVILLE RESOLUTION 2011 - A RESOLUTION APPROVING AN INTERLOCAL AGREEMENT PERTAINING TO EMERGENCY RESPONSE COMMUNICATIONS WHEREAS, Civil City of Jeffersonville, Indiana, acting by and through the Mayor and the City Council and the Civil City of New Albany, Indiana, acting by and through its Mayor and City Council have negotiated an Interlocal Cooperation Agreement (Agreement) pertaining to the Communications of emergency response and public safety, a copy of which Agreement is incorporated herein by reference and made a part of this resolution; and WHEREAS, the City Council is, by this resolution, desirous of approving said agreement, as permitted and authorized by the provisions of IC 36 -1 -7, et. Seq. , NOW THEREFORE: BE IT RESOLVED that the recitals set forth above be incorporated in this resolution and made a part hereof. BE IT FURTHER RESOLVED, that the Agreement be, and the same hereby is approved, and, upon execution and acknowledgment by the Mayor, the City Clerk is directed to forward same for consideration and approval by the New Albany City Couneil`and Mayor. d SO RESOLVED this day of , . , 2011. ADOPTED THIS DAY. OF.. 2011 i , PRESIDENT COMMON COUNCIL, NEW ALBANY ATTEST: , CITY CLERK PRESENTED BY ME TO THE MAYOR THIS DAY OF 2011. TIME: , CITY CLERK ACCEPTED AND APPROVED THIS DAY OF , 2011. THOMAS GALLIGAN, MAYOR CITY OF JEFFERSONVILLE, INDIANA ATTEST" , CITY CLERK i 1 INTER -LOCAL COOPERATION AGREEMENT BY AND BEWTWEEN THE CIVIL CITY OF NEW ALBANY, INDIANA AND THE CIVIL CITY OF JEFFERSONVILLE, INDIANA THIS INTERLOCAL AGREEMENT made and entered into as of the day of , 2011, . by and between the City of New Albany, Indiana (hereinafter referred to as the "New Albany "), and City of Jeffersonville, Indiana (hereinafter referred to as the "Jeffersonville "), political subdivisions of the State of Indiana, under the terms, covenants, conditions, commitments and agreements following, and all pursuant to the provisions if IC 36 -1 -7, et.seq. The New Albany -Floyd County Joint Communications Board is acknowledging this Agreement and terms contained therein. WITNESSETH: ARTICLE 1. PURPOSE The purpose of this agreement is the establishmxtient of an agreement between New Albany and Jeffersonville committed to the facilitation of emergency communication services by and between members of various public safety departments, loc4te or operating in New Albany, Floyd County, 'd'C I1 Sh Indiana, and Jeffersonville, Clark County, Indiana to include city police and fire departments. ARTICLE 2. AGENCY The New Albany - Jeffersonville Emergency Committee'(.e "Committee ") shall serve as the board for management of this Agreement 1 A ARTICLE 3. THE i BOARD Except as provided by applicable law or the rote's; provisions of this Agreement, regulations, directives, and enactments ofthe Executive (as hereinafter defined), the management of the Committee shall be vested in its board ofdirectors, the same to be oaf the following members: (1) The Mayor cif the CitypfNew Albany, Lndiana, or his designee; (2) The New Albany Chief of 'olice; � xre Chief`, 3 The New Alban (4.) The Mayor of the City of Jeffersonville, Indiana, or his designee; (5.) The Jeffersonville Chief of Police; (6.) The Jeffersonville Fire thief; If any member of the Board of Directors is permitted to be represented by a designee, the name of any such designee shall be provided in writing to the Board, with such designation to expire at the end of each calendar year, unless renewed, amended, or sooner terminated. ARTICLE 4. COMPENSATION OF BOARD The members of the Board of Directors of the Authority shall serve without compensation, but shall be reimbursed for expenses incurred in the performance of their duties hereunder. ARTICLE 5. OFFICERS AND EMPLOYEES 1 j Y p The Board of Directors of the authority shall, immediately after appointment, meet and organize. The board shall elect a chairman, vice chairman, and such other officers as the board deems necessary and appropriate, and shall enact rules and procedures for the conduct of its business. A. ARTICLE 6. MEETINGS The Board of Directors of the Committee shall meet at least yearly for the conduct of its business. Special meetings of the board may be called by: (1.) The Chairman; or (2.) Three members of the board; or i (3.) The Executive i i A majority of the members of the board shall constitute a quorum for the transaction of business. x Notice of meetings of the board shall be given as required by law. I I, As used in this section, "Executive" shall mean the Mayor of the City of New Albany or the Mayor of Jeffersonville. I 1.. ARTICLE 7. EQUT'M.ENT AND: TERMS w t Equipment: The City of New Albany Fire Department through a Federal Grant obtained a P25 radio system with associated costs estimated to be approximately. $ 500,000. In addition the City of New Albany paid in excess of $80,000.00 for the mat portion of the f ederal Grant. This system currently the top of the line in communication devises.' This system is capable'of permitting various agencies to use the system at the same time. r . 1 Financial Terms: The City of Jeffersonville shall contribute $79,506.00 for additional costs associated with the P25 system. The Pity of New Albany shall pay the tower lease payments for five (5) years of the tower lease associated wtthythe equipment from the date of this Agreement. After five (5) i years, the New Albany and Jeffersti `ville sha uall slit costs associated with the tower lease. In addition, New Albany and Jefferst nville shall equally split costs associated with any improvement costs, 1 maintenance, and upgrades dining the term of this Agreement. E xpansion of Agencies on System: T he Committee shall review all requests to join the 1 . communication system from other agencies and set any fees associated therein, except as may be described in this Agreement below with respect to New Albany -Floyd County Joint Communications. i . New Albany-Floyd County Joint Communications (hereafter "NAFCJC "): The City of New Albany and the City of Jeffersonville, acknowledge and understand that the City of New Albany is ! negotiating and investigating a joint communications agency between agencies of Floyd County and New Albany. Should New Albany and Floyd County merge their emergency communication, the NAFCJC I shall step in to the role of New Albany as outlined in this Agreement. Any costs associated with bringing in additional channels, equipment, computer programs and upgrades to the system due to the addition of NAFCJC shall be paid by the NAFCJC. Jeffersonville shall not be responsible for any of the costs associated with the addition of NAFCJC. The Board of the NAFCJC shall designate its representatives, as opposed to the designation of this Agreement for the Committee, as outline above. However, at least two of the three of the NAFCJC designees shall be associated with the City of New Albany. In addition, 8 should NAFCJC step into this Agreement for the New Albany, all costs associated with improvement costs, maintenance, and upgrades shall be paid 1/3 by Jeffersonville and 2/3 by NAFCJC. i I i 1 i 1 } i ARTICLE 8. DURATION OF AGREEMENT This agreement shall remain in full force and effect unless and until modified, amended, or terminated by written agreement of the parties, PROVIDED, either party may terminate this agreement upon twelve (12) months prior written notice. Upon termination, such property as shall have been contributed by the Cities, respectively, shall be returned to such entity, and the remaining property shall be disposed of as the Executive shall direct, but subject to applicable law, rule, and regulation. The contribution from Jeffersonville shall be amortized over ten (10) years from the signing of the Agreement. Should either party terminate this agreement before the end of ten (10) years, Jeffersonville shall be entitled to a pro -rata return of its investment into the system. The City of New Albany and the City of Jeffersonville shall be entitled to use as outlined herein this Agreement past the ten (10) year amortization period and for as long as the P25 System is being used as the communication devise. ARTICLE 9. AMENDMENT,_: This agreement may be amended, from time to tithe, by mutual written agreement of the City of County. ' W ti ARTICLE 10. FILING AND RECORDATION The Clerk of City of New Albany is hereby directed to cause a copy of this agreement to be duly recorded in the office of the Recorder of Floyd County immediat upon the execution hereof by all signatories, and within sixty (60) days thereof to'be filed with the State Board of Accounts, all as required by law. 4 f`^ * ** Remainder of Page Left Blank * * * ** p ' • APPROVED AND EXECUTED on behalf of Civil city of Jeffersonville, Indiana, this day of , 2011, and on behalf of the Civil City of New Albany, this day of ,2011. CIVIL CITY OF NEW ALBANY, INDIANA BY: Douglas England, Mayor ATTEST: New Albany City Clerk ' -a a s CIVIL CITY OF JEFFERSONVILLE, INDIANA BY: Thomas Galligan, Mayor A'FI EST: Jeffersonville, City Clerk FISCALAA.PPROVAL The foregoing Interlocal Agreement was Approved by resolution duly adopted by the Floyd County Council on the day of `;'2011, and by the Common Council of the Civil City of New Albany on the day of , 2011. COMMON COUNCIL OF THE CIVIL COMMON COUNCIL OF THE CIVIL CITY OF JEFFERSONVILLE, INDIANA OF NEW ALBANY, INDIANA BY President BY President ATTEST: Jeffersonville, City Clerk ATTEST: New Albany City Clerk NEW ALBANY-FLOYD COUNTY JOINT COMMUNICATIONS BOARD APPROVED AND ACKNOWLEDGED AND ACCEPTED on behalf of New Albany -Floyd County Joint Communications Board, Indiana, this day of , 2011. NEW ALBANY -FLOYD COUNTY JOINT COMMUNICATIONS BY: Stephen Bush, President ATTEST: New Albany City Clerk } ' .k f iE 3 PREPARED BY: Shane L. Gibson, #21642 -22 City Attorney, New Albany 311 Hauss Square, Rm. 316 New Albany, IN 47150 812- 948 -5333 sgibson@cityofnewalbany.com REVIEWED BY: Darren Wilder, # City Attorney, Jeffersonville Jeffersonville, IN 47130 1 } ;s• y A �g3 k 1