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HomeMy WebLinkAbout4-25-2012 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES APRIL 25, 2012 The Jeffersonville Redevelopment Commission held a Regular Meeting on April 25, 2012 that was called to order at 6:00 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. The following board members were present: Dennis Julius, Mike Hutt, Monty Snelling, Steve Strocen and Jamie Lake. Staff Members present: City Attorney Les Merkley, Controller and Redevelopment Treasurer Monica Harmon, Redevelopment Director Rob Waiz and CMMS Clerk Cindy Seifert. Guests present: David Mann, Mike Czape, Bobby Campbell and Richard Eklund Approval of Agenda: Mr. Julius made a motion to approve the agenda with the (1) additions of Facade Request from Bill Northcut/Grant Plaza, (2) removal of item 7, Restaurant Forgivable Loan Program, (3) discussion on a Master Plan for Redevelopment, and (4) discussion on Meeting Preparedness, with Mr. Lake seconding the motion, passing unanimously on a vote of 5 -0. Consent Reports: Minutes: Mr. Snelling made a motion to accept the minutes from November 30, 2011, December 1, 2011, December 7, 2011, December 21, 2011, and December 28, 2011, into the record, with Mr. Julius seconding the motion, passing unanimously on a vote of 5 -0. Mr. Snelling made a motion to approve the minutes from April 11, 2012, with Mr. Julius seconding the motion, passing unanimously on a vote of 5 -0. Mr. Snelling made a motion to table the approval of the minutes from April 17, 2012, pending requested corrections with Mr. Lake seconding the motion, passing unanimously on a vote of 5-0. Claims Mr. Julius made a motion to approve the Redevelopment claims in the amount of $3,530.00 with Mr. Lake seconding the motion, passing unanimously on a vote of 5 -0. Ms. Harmon brought forward TIF claims, Mr. Lake requested the Finance Department keep balance records on the amounts remaining from contracts. Mr. Lake made a motion to approve F the TIF claims in the amount of $125,989.97. Mr. Snelling seconded the motion, passing unanimously on a vote of 4 -0, with Mr. Julius abstaining. Mr. Julius made a motion to approve the Redevelopment claims for property acquisition in the amount of $330,006.90 with Mr. Lake seconding the motion, passing unanimously on a vote of 5 -0. Mr. Lake made a motion to approve the Redevelopment claims in the amount of $31.25 with Mr. Snelling seconding the motion, passing unanimously on a vote of 5 -0. Ms. Harmon brought forward a claim in the total amount of $29,676.00 for road improvements on Thompson Lane, Right -of -Way. The amount to each payee was unknown at the time of the meeting. Mr. Julius made a motion to approve the Redevelopment claims in the amount of $29,676.00 with Mr. Lake seconding the motion, passing unanimously on a vote of 5 -0. Ms. Harmon brought forward a request for board approval for the President and Secretary to sign a Good Standing Certificate. After discussion, Mr. Snelling made a motion to table the request { for clarification with Mr. Lake seconding the motion, passing unanimously on a vote of 5 -0. Acquisition Claims: None New Business: Supplemental Resolution to Falls Landing Stormwater Conveyance System Bond Resolution: Mr. Merkley requested the Supplemental Resolution to amend the project description to include the combined sewer interceptor. Mr. Julius made a motion to approve Resolution No 2012 -R -9, ry a Resolution for Accepting a Parcel of Real Estate by Deed to the Jeffersonville Department of Redevelopment, with Mr. Lake seconding the motion, passing unanimously on a vote of 5 -0. Mr. Merkley advised the closing on the bond is scheduled for first of June. Financial advisor recommends the selection of Hilliard Lyons as the Underwriter and US Bank as Registrar and Paying Agent. Old Business: Facade Grant Applications: Chillers, 2314 Allison Lane, Jeffersonville, Gary Tretter, President/Owner Mr. Waiz brought forward a Facade Grant Application for Chillers, stating that Mr. Tretter has stated that former Economic Development Director, Clarence Hulse had promised a grant to this business. Mr. Julius stated that if he was promised something under the former administration, the Commission should honor that promise, as good faith. Mr. Julius also requested clarification regarding the Facade Grant program. Mr. Lake described the situation with Dollar General project that occurred prior to the Facade Grant Program, as a similar situation to Chillers request. Mr. Merkley was requested to give his interpretation of the program as written. Mr. Snelling made a request that prior to bringing grants before the Commission for approval, the Redevelopment Department contact the County for a check on liens. Mr. Snelling made a motion to approve the grant application for Chillers in the amount of $10,000.00 to be paid out of Operating Fund, with Mr. Lake seconding the motion, passing unanimously on a vote of 5 -0. Grant Plaza, 1710 E. 10 Street, Jeffersonville, Lilicue, LLC, c/o Bill Northcut Mr. Waiz requested the request be tabled until the next regular meeting, due to the absence of Mr. Northcut. Mr. Snelling made a motion to table the request for Facade Grant until the May 9, 2012 meeting, with Mr. Lake seconding the motion, passing unanimously on a vote to 5 -0. . a Property Acquisition Update: Mr. Waiz advised that four property acquisition claims were approved at this meeting. An updated list of properties will be provided at the next meeting. Mr. Merkley requested an Executive Session property acquisition and property disposition before the next scheduled meeting, May 9, 2012, at 5:00 P.M. Redevelopment Master Plan: Mr. Hutt suggested a Redevelopment Master Plan to know the direction of the Commission. Mrs. Harmon mentioned the contract with Umbaugh which is putting together a financial plan for the City. Mr. Lake suggested having a plan of projects the Commission is involved or potential projects. Mr. Julius requested this plan in a spreadsheet. Mr. Lake suggested a retreat or workshop to make suggestions for potential projects. Mr. Julius added that the Sinking Fund spreadsheet provided by Ms. Harmon, is a great tool in visualizing the amounts remaining in individual funds. Mr. Julius made a motion to approve the Mayor signing the contract with Umbaugh & Associates, with Mr. Lake seconding the motion, passing unanimously on a vote of 5-0. Meeting Preparedness: Mr. Lake made a request for Guidelines for Meeting Preparedness. Lake requested all items be provided to Mr. Waiz by Thursday prior, so that packets can be available by 10 AM Monday prior. Mr. Waiz asked that the deadline for packets be extended to 2 PM Monday prior, due to staff and planning meetings scheduled for Monday mornings. Mr. Hutt also requested more information in agenda items, so that members might perform research prior to the meetings. Mr. Snelling suggested a facade grant application, if they are being added to the agenda, the locations be emailed to the members prior to the meeting. Mr. Waiz requested clarification on the Facade Grant Program before adjourning. . Merkley Merkl y will be making adjustments to the program terms (1) existing business improvements, (2) definition of TIF boundaries, (3) if outside TIF boundaries, the application is reviewable by the Commission and (4) no facade grant applications should be presented to the commission which has not been completed in full, which will be the final step. Mr. Snelling made a motion that any applications turned in after April 25, 2012, will be subject to new terms of the program, to be determined within 30 days, at such time, the applicants would re- apply, with Mr. Lake seconding the motion, passing unanimously on a vote of 5 -0.` Executive Director Report: Redevelopment Director Rob Waiz thanked the Commission for their time and participation. Discussion was made regarding two remaining houses in the area of Mulberry/Pearl /Chestnut. Mr. Julius made mention of the difficulty of reaching Mr. Waiz. Mr. Lake mentioned the city website has incorrect contact information. Mr. Hutt stating that the city website is under construction. Mr. Waiz suggested sending the list of errors to Leah Farris. Mr. Julius requested a calendar of events be revisited for new website. ,)z } Citizen Comments: Mike Czape requested that the revised Facade Program include Allison Lane. Adjournment: Mr. Snelling made a motion to adjourn, with Mr. Julius seconding the motion at 7:29 PM Submitted By: Cindy Seifert 1 -OC 1 Mike utt, P ident y M1