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HomeMy WebLinkAbout04-09-2012 JEFFERSONVILLE PARKS AUTHORITY April 9, 2012 The Jeffersonville Parks Authority met in regular session in the Mayor's Conference Room, City Hall, Jeffersonville, Indiana on April 9, 2012 at 6:00 PM. President Matthew Owen called the meeting to order at 6:01 PM. Members present: Lisa Gill, Connie Sellers, Matthew Owen, Zachary Payne and Nathan Samuel. Absent: Ed Zastawny, Bryan Glover, Dennis Julius and Mike Smith. Also Present: Parks Director Paul Northam, Finance Director Monica Harmon, Attorney Tom Lowe and Parks Office Manager Hona McBride. All stood for Pledge of Allegiance to the Flag. The agenda was amended to add Item 7A Travis Haire and Item 7B Sandy Knott under the Public Comment section. Member Samuel moved to approve the agenda as amended, second by Member Gill. Motion carried. Member Samuel moved to approve the minutes of the March 12, 2012 meeting, second by Member Sellers. Motion carried. The claims list dated April 5, 2012 was presented for consideration. Motion by Member y I Sellers, second by Member Payne, to approve the claims list. Motion carried. Public Comment: Travis Haire, representing the Wellness Committee of Greater Clark County Schools, requested use of the aquatic center as a reward to the winning school in their wellness contest. (Ed Zastawny enters meeting.) Mr. Haire would like the same plan as last year with the fee waived, and the aquatic center providing lifeguards. Mr. Haire will work with the Aquatic Director to coordinate the date and details. Tentative date is sometime the week of May 22 -25. Member Samuel moved to approve the request contingent upon working out date and details with Director Northam and Aquatics Director Nikki Dillon. Second by Member Sellers and carried. Advisory Board Member Sandy Knott gave an overview of the Parks Authority Advisory Board and distributed minutes from their April 4, 2012 meeting. Ms. Knott stated the Advisory Board has been meeting once a month for over four years and is made up of one member of each of the advisory boards. A representative from the Parks Authority Advisory Board will attend the monthly Parks Authority Board. Director's Report: Director Northam stated he asked Monica Harmon, City Financial Director, to attend this meeting to discuss the Parks budget and financing for Vissing Park. Ms. Harmon stated that unspent money from capital projects of $1.5 million was not carried over from 2011. The City was required to reduce the parks budget by $323,300.00 for 2012. An additional appropriation needs to be done for capital expenditures to use for Vissing Park. The Parks Capital Projects budget plus debt service requirements was transferred from Parks to the council budget. The amount transferred was $1.3 million which came from appropriated funds outside of Vissing Park. Member Sellers asked about the project pricing list to complete Vissing Park. Director Northam stated that Kovert Hawkins is working on that list and it is hoped that a contractor will be on site on June 1S The bid process is ready to start. Member Sellers stated the money is available and will be used for Vissing Park. Member Sellers stated the Board needs the breakdown of expenses. f Director Northam referred to an email from Peggy Duffy regarding Memorials in Parks. f Steel Dynamics is donating the materials and labor to install a children's garden in Warder Park around a section of the Thomas Jefferson Statute. Member Gill stated that City Pride will maintain the garden during the year; that information will be verified with the City Pride committee. Director Northam stated that Donnie Grimes, a new employee in Parks, is interested in landscaping and he will be in charge of landscaping in all the parks. Mr. Northam further stated there is a volunteer group doing landscaping in Lansden Park with the Parks Dept. providing the materials. Director Northam stated that a policy and /or process needs to be adopted for naming a park. It was suggested that a sign be placed at the children's garden stating the garden was donated by Steel Dynamics and that the sign be left in place for a certain time period. Member Gill moved to approve the application of Steel Dynamics pending an amended two year time limit for the sign. Seconded by Member Samuel and carried. x Director Northam distributed copies of the bids for the Nachand Fieldhouse roof. There has been no response from Five Star Roofing. Attorney Lowe stated there is no lawsuit at the present, a Notice of Breach was sent to Five Star. The bids received were from Advanced Commercial Roofing, Commonwealth Roofing Corp. and Palmer Roofing and Sheetmetal Inc. Advanced Commercial Roofing presented two options: Option One, partial re -roof $20,547 and total re -roof 66 656 and Option Two, $ p � partial re -roof $13,848 and total re -roof $46,507. Commonwealth Roofing Corp. $55,737 for total re -roof, repair only $4,000.00. Palmer Roofing $76,303.00 for re -roof and $4,200.00 for roof repair. Director Northam asked if work on the Fieldhouse roof would affect the situation with Five Star. Attorney Lowe stated we need to begin before the situation worsens. Five Star has been notified on a regular basis prior to the notice of breach. Attorney Lowe stated he could send Five Star a notice that we have accepted bids from other companies to either re -roof or repair the roof and that by the next Park Authority meeting we will proceed to have the roof fixed by t another company. Member Samuel moved to request Attorney Lowe to notify Five Star that they have one last chance to fix the roof and notify Five Star that at the next board meeting on May 14, 2012 a final recommendation to proceed will be given to the board. Member Payne seconded, and motion carried. 1 Director Northam reported on the boat docks. A plan is in place to do some remodeling work along with some paving, and install a retaining wall. Kentuckiana Yacht Sales had nine docks. Kentuckiana is no longer in business and some of those docks will be kept and used by the public. Former Kentuckiana owner is starting a new company and has been allowed to retain four of the nine docks. The other five will be available for use by the public and usable overnight should the boater desire. The Parks Dept. may hold an auction of the four docks over Thunder week -end to raise money for repairs. Director Northam stated we will leave two docks available for police and fire. Director Northam clarified there are ten docks available, four will be used by the new business started by Kentuckiana, four docks for use by the public and two for police and fire. Director Northam stated there is room on the riverfront for approximately fifteen to twenty more docks. Director Northam would like to see a boardwalk parallel with the docks and river. Attorney Lowe and Director Northam will update policies and procedures for boat docks and bring to the next Park Authority meeting. i s Director Northam reported on the Kids to Parks program to be held on May 19, 2012. This is a special date set aside all over the country for kids to visit parks to become acquainted with city parks. Six city parks will be used with special events in each park. A tee shirt will be given to participants who visit each park and a drawing for a special price will be held among those who receive the tee shirt. I I t t t I Member Zastawny inquired about hiring part -time seasonal employees for grass- cutting and weed - eating. Director Northam stated he will hire three now and perhaps more later depending on the need. The schedule for RiverStage is being finalized at the current time. The mailer with the schedule will be ready soon. Improvements to RiverStage include upgraded sound system, changes to the lighting system, { P9 Y � 9 9 g y ,painting, new stage floor, air - conditioning in the Green Room and work on the railing. RiverStage will be moved down river next year This will require approval from the Corps of Engineers. Member Gill inquired about the park at Middle Road and Allison Lane. Director Northam stated that the area near the intersection has been cleared. A parking area with an 9 entrance off Allison Lane, a walking path and green space is planned. Member Samuel asked about the cost of painting RiverStage and if siding or another material could be used on the backside as it deteriorates quickly because of the sun and water. Director Northam stated he will ask Ms. Schutz to get samples of prefinished sidings that could be used. The cost to paint RiverStage is $2,000 to $4,000 with the Parks Dept. doing the painting, except for the roof. Member Sellers asked if the color had been chosen. She would like the color to be consistent with what is there. Director Northam stated that neutral colors will be used, nothing bright nor vibrant. Director Northam stated that a fee schedule needs to be made available for possible renters of RiverStage. Member Smith is absent from this meeting as he is at a meeting of the Clark County Council representing his district. Motion to adjourn by Member Samuel, second by Member Payne. Motion carried. Meeting adjourned at 7:30 PM. Mat ew 0 ,ire ' t ( 1 W G.: M1 }