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HomeMy WebLinkAboutStrand Associates Strand Associates, Inc .® Waterfront Plaza 325 West Main Street, Suite 710 1 4 MI Louisville, KY 40202 STRAND (P) 502 - 583 -7020 (F) 502 - 583 -7026 ASSOCIATES' Transmittal Letter DATE: May 10, 2012 PROJECT NO. 5944.041 COMPANY NAME: Clark County Council, First District ATTENTION: Ms. Barbara C. Hollis ADDRESS: 907 Carriage House Court CITY /STATE /ZIP: Jeffersonville, IN 47130 { RE: Market and Mulberry Combined Interceptor Update WE ARE SENDING YOU: ❑ Change Order ❑ Drawings ❑ Samples ❑ Specifications ❑ Copy of Letter ® Enclosed ❑ Shop Drawings ❑ Under Separate Cover , ❑ Other Copies Date No. Description 1 5/10/12 1 Agreement for Technical Services 1 5/10/12 2 Task Order No. 12 -01 , ITEMS TRANSMITTED AS SHOWN: ❑ For approval ❑ Approved as submitted ❑ Resubmit copies for approval ® For your use ❑ Approved as noted ❑ Submit copies for distribution ❑ As requested ❑ Approved as noted — Resubmit ❑ Additional Information Required ❑ For review and comment ❑ Not Approved ❑ For signature ❑ Other REMARKS: Please find attached a fully executed agreement and task order for your files. Thanks. ' / P Signed A` '4 A A L _/ Ak.t/t. 4/ ie ri 'a S ith Copy to: John D. Herriford File ' R: \LOU \Documents\Agreements \J \Jeffersonville, City of (IN) \TSA.2012- 2014 \(01) Routing \Transmittal \051012.docx Arizona 1 Illinois 1 Indiana 1 Kentucky 1 Ohio 1 Wisconsin www.strand.com ;t . 1 Strand Associates, Inc. I , al` ill(,. KY STRAND ASSOCIATES'' April 19, 2012 City of Jeffersonville 500 Quartermaster Court Jeffersonville, IN 47130 Attention: Honorable Mayor Michael Moore Re: Agreement for Technical Services This is an Agreement between the City of Jeffersonville, Indiana, hereinafter referred to as OWNER, and Strand Associates, Inc. ® , hereinafter referred to as ENGINEER, to provide technical services (Services). This Agreement shall be in accordance with the following elements. Scope of Services provided to be rovided under this Agreement can be described as engineering, scientific, computer -aided design drafting, clerical, and administrative activities performed in accordance with the terms and conditions of this Agreement and subsequently issued Task Orders. Prior to ENGINEER's engagement by OWNER, a mutually agreeable Task Order document shall be developed and executed by both parties. The Task Order will include Project Information, a detailed Scope of Services, e Compensation, and Schedule. The general form of the Task Order shall be in accordance with enclosed Task Order No. 12 -01. Service Elements Not Included The following services are not included in this Agreement. If such services are required, they will be provided as noted. If necessary, additional Service Elements Not Included may be identified in each subsequently issued Task Order. 1. Additional and Extended Services during construction made necessary by: a . Work damaged by fire or other cause during construction. b. A significant amount of defective or neglected work of any contractor. c. Prolongation of the time of the construction contract. d. Default by contractor under the construction contract. Any services of this type will be provided through an amendment to this Agreement. 2 • Archaeological ical or Botanical Investigations: ENGINEER will assist OWNER in engaging the services of an archaeologist or botanist, if required, to p erform the field investigations necessary for agency review through a separate agreement with OWNER. JDH:mro:das\R: \LOU\ Documents \Agreements\J\Jeffersonville, City of (IN) \TSA .2012- 2014\Agr \ I I i www.strand.com i 0�� - ir'��1i�tr �, t I< � i � ,.', � � ,, i.,� • • } �1 • Strand Associates, Inca City of Jeffersonville Page 5 April 19, 2012 3. If there is a modification of the Indiana Department of Environmental Management and the United States Environmental Protection Agency's requirements relating to the Services to be performed under this Agreement subsequent to the date of execution of this Agreement, the increased or decreased cost of performance of the Services provided for in this Agreement will be reflected in an appropriate modification of this Agreement. Extension of Services This Agreement may be extended for additional Services upon OWNER's authorization. Extension of Services will be provided for a lump sum or an hourly rate plus expenses. Payment OWNER shall make monthly payments to ENGINEER for Services performed in the preceding month based upon monthly statements. Nonpayment 30 days after the date of receipt of invoice may, at ENGINEER's option, result in assessment of a 1 percent per month carrying charge on the unpaid balance. 4 Nonpayment 45 days after the date of receipt of invoice may, at ENGINEER' s option, result in suspension of Services upon five calendar days' notice to OWNER. ENGINEER will have no liability to OWNER, and OWNER agrees to make no claim for any delay or damage as a result of such suspension caused by any breach of this Agreement by OWNER. Upon receipt of payment in full of all outstanding sums due from OWNER, or curing of such other breach which caused ENGINEER to suspend Services, ENGINEER will resume Services and there will be an equitable adjustment to the remaining project schedule and compensation as a result of the suspension. Data Provided by Others ENGINEER is not responsible for the quality or accuracy of data nor for the methods used in the acquisition or development of any such data where such data is provided by or through OWNER, contractor, or others to ENGINEER and where ENGINEER' s Services are to be based upon such data Such data includes, but is not limited to, soil borings, groundwater data, chemical analyses, geotechnical testing, reports, calculations, designs, drawings, specifications, record drawings, contractor's marked -up drawings, and topographical surveys. Termination This Agreement may be terminated with cause in whole or in part in writing by either party subject to a two -week notice and the right of the party being terminated to meet and discuss the termination before the termination takes place. ENGINEER will be paid for all completed or obligated Services up to the date of termination. Third -Party Beneficiaries Nothing contained in this Agreement creates a contractual relationship with or a cause of action in favor of a third party against either OWNER or ENGINEER. ENGINEER's Services under this Agreement are being performed solely for OWNER's benefit, and no other party or entity shall have any claim against ENGINEER because of this Agreement or the performance or nonperformance of fi JDH:mro:das\R:\LOU\ Documents \Agreements\neffersonville, City of ( IN)\ TSA.2012- 2014\Agr \5944.041.docx www.strand.com Strand Associates, Inc. } City of Jeffersonville Page 6 April 19, 2012 Services hereunder. OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, subconsultants, vendors, and other entities involved in the Task Order- specified project to carry out the intent of this provision. Dispute Resolution Except as may be otherwise provided in this Agreement, all claims, counterclaims, disputes, and other matters in question between OWNER and ENGINEER arising out of or relating to this Agreement or the breach thereof will be decided first by mediation, if the parties mutually agree, or with a bench trial in a court of competent jurisdiction within the State of Indiana. IN WITNESS WHEREOF the parties hereto have made and executed this Agreement. ENGINEER: OWNER: STRAND ASSOCIATES, INC. CITY OF JEF RSONVILLE et.,tit5.6_,./e, t Matthew S. Richards a te Michael 4/toore Date Corporate Secretary Mayor Apg lL /R wiz 1 fn ti JDH:mro:das\R:\LOU\ Documents \AgreementsUUeffersonville, City of ( IN)\ TSA.2012- 2014\Agr \5944.041.docx www.strand.com Strand Associates, Inc. (000 . Waterfor�r Plaza C)l1is ,I F;. KY l(D9n2 4.11117/1 )(' 020 STRAND r �3 >Y ASSOCIATES 1 3 i Task Order No. 12 -01 City of Jeffersonville, Indiana (OWNER) and Strand Associates, Inc. (ENG EER) Technical S e rvices Agreement dated /901 /L / 101 Z Pursuant to Tec g I Project Information i Project Name: Market and Mulberry Combined Interceptor Size Update 1 I 1 Services Description: Assist OWNER in using the Long -Term Control Plan (LTCP) xpswmm model of the combined sewer system (CSS) to update the size of the Market and Mulberry combined interceptor required to meet LTCP combined sewer overflow (CSO) controls. The update in size will reflect several changes to the CSS LTCP projects developed since March 2010, but will not reflect observed quicker runoff thought to be the result of more robust sewer and outfall cleaning. Scope of Services ENGINEER will provide the following services to OWNER: 1. Meet with OWNER to discuss and document changes to the CSS LTCP projects that have developed since March 2010, which include the Walnut Street and Market Street stormwater 1 separation, Eighth Street and Ohio Street stormwater separation, Seventh Street and Indiana Street stormwater detention basin, and CSS downspout removal. 1 1 2. Update the xpswmm model to reflect changes to the CSS LTCP projects developed since March 2010. 3. Update the Market Street and Mulberry Street combined interceptor in the model to account for the new Tenth Street Pump Station physical constraints. y 4. Use the model to update the size of the Market Street and Mulberry Street combined interceptor with a new Mulberry Street storm sewer and outfall. The Market Street and Mulberry Street combined interceptor will be sized to meet the approved LTCP CSO typical year level of control. The new Mulberry Street storm sewer will separate the remaining Mulberry Street stormwater and remove some stormwater from Cane Run to allow some Ohio 4 River CSO to be diverted to Cane Run according to the approved LTCP. s 5. Use the model to update the size of the Market Street and Mulberry Street combined interceptor without a new Mulberry Street storm sewer and outfall. The Market Street and Mulberry Street combined interceptor will be sized to meet the approved LTCP typical year a level of control. 6. Meet with OWNER to discuss progress. i JDH:mro:das\I2: \LOU\ Documents \AgreementsUUeffersonville, City of (IN) \TSA.2012- 2014 \TO \2012 \5944.041.12- O1.docx 1 AI IZOI1 I 1 1111 :101S 1 111( i' 111,1 I K(11tU(;k\ I C,H(; 1 \AVISron )1[ 1 www.strand.com i f I no °�- Strand Associates, Inc." 1 1 City of Jeffersonville i Task Order No 12 -01 Page 2 April 18, 2012 2 7. Review the typical year level of control for the Ohio River and Cane Run after removing i 25 percent of the stormwater remaining in the Ohio River CSO drainage basins by using the updated model from Item 5. The Ohio River CSO drainage basins will be defined as the area that primarily drains by gravity to the CSOs identified in the LTCP xpswmm model. i 8. Review the typical year level of CSO control for the Ohio River and Cane Run after removing 50 percent of the stormwater remaining in the Ohio River CSO drainage basins using the updated model from Item 5. The Ohio River CSO drainage basins will be defined as the area that primarily drains by gravity to the CSOs as identified in the LTCP xpswmm model. 1 9. Review the level of flood control (event) and typical year level of control (CSO occurrence) for the Ohio River and Cane Run using the updated model from Item 5 after adding an 8 -foot back pressure to the Cane Run outfall to simulate flood conditions if the Cane Run flood control pump station intake is not lowered. P P 10. Develop a draft report and present to OWNER. 11. Meet with OWNER to discuss the draft report. 12. Integrate OWNER' s comments as appropriate into a final report and present to OWNER. 1 Compensation 1 OWNER shall compensate ENGINEER for Services under this Task Order on an hourly rate basis plus expenses an estimated fee of $22,000. 1 Schedule 1 Services will begin upon execution of this Task Order, which is anticipated on April 19. 2012. Services are scheduled for completion on July 1, 2012. i TASK ORDER AUTHORIZATION AND ACCEPTANCE: y . 1 1 ENGINEER: OWNER: i STRAND ASSOCIATES, INC. CITY OF JEFFE SONVILLE ,, Ni l .. R f p / - �. ._ .4 _ — _AI ....a Matthew S. Richards 1 ate Micha ore Date Corporate Secretary Mayor gPRic A , zor 1 JDH:mro:das\R: \LOU\ Documents \AgreementsWeffersonville, City of (M) \TSA. 2012 - 2014 \TO \2012 \5944.041.12- Ol.docx www.strand.com