HomeMy WebLinkAbout11-23-2011 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF NOVEMBER 23, 2011
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Wednesday,
November 23, 2011 at 3:00 P.M.
Mayor Galligan called the meeting to order at 3:02 P.M. Board Members Bill
Saegesser and Dale Orem were present. Also present were Board Attorney Scott Lewis,
Utility Director Len Ashack, Assistant Utility Director Lori Kearney, Financial Officer
Monica Harmon, Jorge Lanz representing Jacobi, Toombs and Lanz, and Clerk Treasurer
Representative Amanda Oelze.
Board Member Orem made the motion to approve the agenda as with the deletion
of TKT Association, seconded by Board Member Saegesser, passing on a vote of 3 -0.
The minutes of November 3, 2011, were presented for approval. Board Member
Saegesser made the motion to approve the minutes as presented, second by Board
Member Orem, passing on a vote of 3 -0.
The claim lists were presented for approval. Following discussion, Board Member
Orem made the motion to approve the Operating claim list in the amount of $623,419.10,
the 2010 BAB claim list in the amount of $159,863.63, the 05 Sewer Construction claim
list in the amount of $19,280.89, the 2009 SRF Construction claim list in the amount of
$14,996.48, and the SRF 201IA Construction Bond claim list in the amount of
$62,361.35, as presented, second by Board Member Saegesser, passing on a vote of 3 -0.
Financial Advisor Monica Harmon brought before the board the Jeffersonville
Wastewater Comparative Fund Balances. Officer Harmon presented and explained the
Adjustment Certificate 11/9/2011 through 11/23/2011 in the amount of $- 43,520.44.After
discussion Board Member Orem made the motion to approve the adjustments in the
amount of $- 43,520.44, seconded by Board Member Saegesser, passing on a vote of 3 -0.
Josh Hillman presented and reviewed Jeffersonville Sanitary Sewer Projects
Status Report, November 23, 2011. The Crums Lane Interceptor project will have the bid
opening on December 8, 2011 at 10 a.m. The Old Stoner/New Chapel Ph. 2 Sewers will
be bid out on December 8, 2011 at 3 p.m. The construction continues on the 8 Street
CSS Project, expected completion date is December 2011. The construction also
continues on Spring Street Pump Station with the expected completion date being in
March 2012. The construction on Ewing Lane Pump Station continues with the
completion date being in January 2012. The Utica Pike Sewers and the Allison Lane
Sewers designs are complete.
Director Ashack brought before the board a contract with Dugan and Meijers
Construction for the North Plant WWTP. After discussion Board Member Orem made
the motion to approve the contract between Dugan and Meijers Construction and the City
of Jeffersonville in the amount of $17,692,000.00, seconded by Board Member
Saegesser, passing on a vote of 3-0.
Director Ashack brought before the board a professional engineering services
agreement with Bemardin Lochmueller and Associates, Inc for the North Plant WWTP.
After discussion Board Member Orem made the motion to approve the professional
November 3, 2011 2
engineering services agreement between Bemardin Lochmueller and Associates, Inc and
the City of Jeffersonville not to exceed two years, seconded by Board Member Saegesser,
passing on a vote of 3-0.
Director Ashack brought before the board a request for Change Order No. 1 for
the Mill Creek Effluent Sewer with a reduction of $7,842.57. Board Member Orem made
the motion to approve the change order, seconded by Board Member Saegesser, passing
on a vote of 3 -0.
Director Ashack led a discussion regarding the Oxidation Ditch Motor Repair. It
should increase to $31,500. Board Member Saegesser made the motion to approve the
increase, seconded by Board Member Orem, passing on a vote of 3 -0.
Director Ashack led a discussion regarding a new Godwin 8 -in Pump Hose and
Appurtenance. The cost would be $10,677.09. Board Member Orem made the motion to
approve the change order, seconded by Board Member Saegesser, passing on a vote of 3-
0.
Director Ashack led a discussion regarding the Mill Creek Pump Station Status.
Also discussed was the potential federal SEP Replacement Project. The proposal will be
submitted to ERA. Also discussed was a Purchase Agreement for the Woodland Court
SEP. Board Member Saegesser made the motion to accept the purchase agreement
seconded by Board Member Orem, passing on a vote of 3 -0.
Director Ashack led a discussion regarding the Cantex Lift Station Evaluation and
the NPDES Permit.
Andrea Stevens brought before the board SSB -2 -2011, A resolution directing
property acquisition to continue for the storm water conveyance system as authorized by
the sanitary sewer board and endorsed by the common council. Board Member Orem
made the motion to approve, seconded by Board Member Saegesser, passing on a vote of
3 -0.
There is to be an executive session on December 1, 2011 at 1:30 p.m. Attorney
Scott Lewis will advertise.
Board Member Orem made the motion to adjoum at 4:39 P.M., seconded by
ber Sa es
l e r passing unanimously.
m Galligan, Mayor
it eges r, Me t ^—
D e Orem, Member
ST:
Peggy Lxl
"Wdder, Clerk Treasurer