HomeMy WebLinkAbout12-01-2011 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF DECEMBER 1, 2011
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday,
December 1, 2011 at 3:00 P.M.
Mayor Galligan called the meeting to order at 3:15 P.M. Board Members Bill
Saegesser is present. Board Member Dale Orem is absent. Also present were Board
Attorney Scott Lewis, Utility Director Len Ashack, Assistant Utility Director Lori
Kearney, City Engineer Andy Crouch, Financial Officer Monica Harmon, Josh Hillman
representing Jacobi, Toombs and Lanz, Jeff Dewitt representing Bemardin Lochmueller,
Wes Christmas representing Clark Dietz Engineers, John Herriford representing Strand
Associates, Steve Keiber representing HRD Quest, Jerry Anderson representing
CH2MHill, City Councilperson Connie Sellers, and Deputy Clerk Treasurer Barbara
Hollis.
Board Member Saegesser made the motion to approve the agenda as presented,
seconded by Mayor Gal ligan, passing on a vote of 2 -0.
The claim lists were presented for approval. Following discussion, Board
Member Saegesser made the motion to approve the Operating claim list in the amount of
$21,156.28, the 2010 BAB claim list in the amount of $235,046.50 (table Excel
Excavating in the amount of $34,971.70), the 2009 SRF Construction claim list in the
amount of' $136,497.00, the 201 IA SRF claim list in the amount of $663,224.00, the 8
Street Combined Sewer Separation Project Grant in the amount of $170,552.06 and a
claim presented by Attorney Lewis payable to Environmental Management Corporation,
Inc. in the amount of $303,230.43 as presented, second by Mayor Galligan, passing on a
vote of 2 -0.
Andrea Stevens presented a Brownfield RLF /SRF Disbursement request in the
amount of $5,947.67 payable to BCA Consultants. Board Member Saegesser made the
motion to approve the request as presented, second by Mayor Galligan, passing on a vote
of 2-0.
Josh Hillman reported all projects are continuing and the striping is being
corrected on 8' Street.
Jeff DeWitt noted the North WWTP Project pre - construction meeting is
scheduled for December 13, 2011 with a projected notice to proceed date of January 3,
2012. Board Member Saegesser made the motion to authorize Mayor Galligan to sign
the notice to proceed for Dugan and Meyers Construction Co., Inc. for the North WWTP
Project, second by Mayor Galligan, passing on a vote of 2 -0.
Jerry Anderson reported the Tenth Street Pump Station project is 43% complete.
He reported on the "big hole ". Director Ashack presented Pace Contracting Change
Order No. 2 for the Tenth Street Pump Station Expansion Project in the amount of
$197,320.10, noting there will be a third change order. Following positive comments,
Board Member Saegesser made the motion to approve Change Order No. 2 as
recommended by Director Ashack, second by Mayor Galligan, passing on a vote of 2 -0.
Mayor Galligan asked Jerry Anderson for suggestions on how to streamline design for
December 1, 2011 2
future project to avoid redesign after the fact, and enhance functionality. Jerry Anderson
replied to use value engineering and get the operation folks involved. Mayor Galligan
suggested the inspection team work with the design team. Director Ashack said the 10
Street Pump Station project has been complicated.
Steve Kieber reviewed the Project Status Report, Jeffersonville WWTP Peak
Capacity & Miscellaneous Improvements report.
Wes Christmas reviewed the WWTP Effluent Sewer Project monthly progress
report.
Director Ashack reviewed pictures pertaining to the Mill Creek pump station,
saying he hopes this will be done by the end of next week. There have been no recent
odor complaints.
Director Ashack next explained a sales agreement with Smith & Loveless, Inc. for
a factory-build automatic pumping station for Eastern Blvd. in the amount of $53,750
with an add on for a stainless steel floor plate in the amount of $3,550. Following
discussion, Board member Saegesser made the motion to authorize the purchase not to
exceed $58,000, second by Mayor Galligan, passing on a vote of 2 -0.
Director Ashack reviewed a draft from Redwing of a conceptual wetland
restoration plan for Woodland Court SEP. He has read this and is very much impressed
with the plan and feels this will be an asset to the community and asks the Board to
approve the draft plan. Board Member Saegesser made the motion to authorize Director
Ashack to submit the draft to EPA, second by Mayor Galligan, passing on a vote of 2 -0.
Director Ashack reviewed the SAE and Build America Bonds Expense Accounts
report. He did note there have been overflows with the current rain.
Jeff DeWitt and Josh Hillman led a discussion regarding thc force main route on
Highway 62, reviewing options. Board Member Saegesser would like to see a timeline.
Director Ashack presented the Jeffersonville Wastewater Treatment Department
Monthly Operations Report, November 2011.
Director Ashack said he is working on the North WWTP NPDES permit
modifications, noting the need to meet with thc Mayor elect.
Director Ashack reviewed proposed changes to an ordinance repealing previous
ordinance and establishing sewer rates and sewer capacity fees. A lengthy discussion
was held regarding capacity billings for empty lots. Mayor Galligan voiced concem that
minimum bills on empty lots will drive building away. This needs to be looked at.
Following all discussion, Board Member Saegesser made the motion to make the
revisions discussed and forward to the City Council, second by Mayor Galligan, passing
on a vote of 2 -0. Attorney Lewis suggested adding a definition for "connected"
Officer Hannon presented the Adjustment Certificate for November 29, 2011
through December 1, 2011 in the amount of $6,382.28. Board Member Saegesser made
the motion to approve the adjustments as presented, second by Mayor Galligan, passing
on a vote of 2 -0. Officer Harmon has forwarded a billing adjustment policy draft to the
Board Members, asking for comments.
Board Member Saegesser made the motion to adjourn at 4:50 P.M., seconded by
Mayor Galligan, passing unanimously.
December 1, 2011 3
4 -
om Galligan, Ma 'r
Dale Orem, Member
EST:
e 0 . t iipm,
Pegg "A Ider, Clerk Treasurer