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HomeMy WebLinkAbout06-13-2011 JEFFERSONVILLE PARKS AUTHORITY MEETING MINUTES JUNE 13, 2011 The Jeffersonville Parks Authority met in regular session in the Mayor's Conference Room, City Hall, Jeffersonville, 114 on June 13, 2011 at 6:00 PM. President Wayne Carter called the meeting to order at 6:35 PM. Members present: Barbara Wilson, Ed Zastawny, Nathan Samuel, Mike Smith, Connie Sellers and Wayne Carter. Absent: Keith Fete. Also present: Parks Supt. Bob Manor, Attorney Mickey Weber and Parks Office Manager Hona McBride. All stood for the Pledge of Allegiance to the Flag. Member Sellers moved to approve the agenda as presented, second by Member Samuel. Motion carried. Member Samuel moved to appmvc the minutes dated May 9, 2011, second by Member Wilson. Motion carried Member Samuel moved to approve the claims list dated June 7, 2011, second by Member Sellers. Motion carried. Public Comment: None Supt. Manor reported that Riverstage opened this past weekend; new Fieldhouse windows are 75% complete; a public meeting will be held on June 14 with Highland Park residents regarding the proposed dog park; security cameras will be installed in Connie Sellmer Park; and the Aquatic Center is nine guards short because the pay is the same as last year. Guards are looking elsewhere for employment. Supt. Manor will ask the Aquatic Director Nikki Dillon to put together a plan of payment for the guards. Old Business: Supt. Manor stated concrete will be poured at the War Memorial when Smokin week -end is over. The War Memorial Committee is planning a motorcycle run fundraiser on Sept. 10. It is hoped that the flags and poles will be up in time for the motorcycle run. Member Zastawny reported on the Clark County Soccer Association. Jamie Lake, with Kovert Hawkins, is working on the layout of the land to get maximum use. This should be available next month. Member Zastaumy advised this work is being done pro bono. Jamie recommended that an alta topographical survey be done on the property. This would cost $10,000.00. Member Zastawny proposed a 50/50 split between the city and the soccer association to pay for the survey. In the event the city purchases the property, Member Zastawny proposes that the city reimburse the soccer association their $5,000.00. Member Samuel stated he would vote "no" on such a survey, stating it would be a bad deal for the city in the event the city does not purchase the property. Member Zastawny moved to spend up to $5,000 on the alta topographical survey, second by Member Smith, motion carried. The Park Space line item will be used to pay the city's share of the survey. The Lease between the Jeffersonville Housing Authority and the Jeffersonville Parks Authority for premises located at 1423 Pennsylvania Avenue (Boys and Girls Club) was discussed. It was discussed changing the lease length from five years to three years thereby terminating the lease on May 31, 2014. Attorney Weber was asked who was responsible for the utilities at the Boys and Girls Club. Attomey Weber stated that is addressed in the sublease and the Boys and Girls Club pays expenses. Motion by Member Samuel, second by Member Sellers, to execute both the lease between Jeff. Housing Authority and Jeff. Parks Authority and the sublease between Jeff. Parks Authority and the Boys and Girls Club, with the term of both leases being three years instead of five years. Motion carried. Motion by Member Zastawny, second by Member Sellers to agree to amending the term lease from five years to three years. Motion carried. Member Samuel asked if there is any progress on the new large park. There is nothing to report at this time. Rich Vissing Park was discussed including the cost of renovations. A topographical study should be done on that property also. Member Zastawny suggested that the Parks Authority Board take the lead and move forward with plans for Rich Vissing Park. Jamie Lake, with Kovert Hawkins, will be asked to attend the next Parks Authority Meeting to present plans and advise the current status of plans at that park. It was stated that the condemnation process has been voted on and approved for the new park on Coopers Lane. Member Samuel sees three main objectives for the Parks Dept.: (1) move quickly on Rich Vissing Park; (2) renovation of new Riverstage; and (3) action on acquiring property for the new large park. President Carter will talk with the mayor and obtain the current status of the condemnation procedure. Member Zastawny commented that the Parks Dept. needs to be compensated for the loss of use and property at Colston Park. This is the last season for Colston Park. Member Smith stated the Parks Dept. is gaining two or three new parks because of the Ninth Street Park and the park at the end of the proposed canal. Member Smith brought up the following items: a. Bill Whittaker would like to incorporate a car show on Riverside Drive in conjunction with the Monarchs performance on Riverstage on July 22; b. A meeting is scheduled for Thursday, June 16 regarding upkeep of the bioswales on Market Street. Representatives of the Parks Dept, Parks Authority Board, Drainage Board, Sewer Dept., Redevelopment and City Pride will be in attendance; c. Fieldhouse windows look good; d. There is no upkeep of the green space at West Market and Fort Street and Member Smith wanted to know who is responsible. Supt. Manor will look into this matter Motion by Member Zastawny, second by Member Wilson, to adjourn. Motion carried. Meeting adjourned at 7:28 PM. Wayne Carter President, Parks Authority Board