HomeMy WebLinkAbout09-02-2010CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF SEPTEMBER 2, 2010
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, August
19, 2010, at 3:00 P.M.
Mayor Galligan called the meeting to order at 3:00 P.M. Board Members Bill
Saegesser and Dale Orem were present. Also present were Board Attorney Scott Lewis,
WWTP Superintendent Len Ashack, Assistant Superintendent Lori Kearney, City
Engineer Andy Crouch, Jorge Lanz representing Jacobi, Toombs and Lanz, Jeff Dewitt
representing Bernardin Lochmueller, Steve Kieber representing HDR/Quest, John
Hereford representing Strand, and Deputy Clerk Treasurer Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3-0.
The minutes of August 5, 2010 were presented for approval. Board Member
Orem made the motion to approve the minutes as presented, second by Board Member
Saegesser, passing on a vote of 3-0.
The claim list was presented for approval. It was requested that a claim to Mac
Construction in the amount of $104,588.10 be considered in addition to the list.
Following discussion of the claims, Board Member Orem made the motion to approve the
claim list as presented, as well as the additional claim, second by Board Member
Saegesser, passing on a vote of 3-0.
Kevin Taft of Blankenbeker and Sons Surveying appeared before the Board
requesting permission to proceed with Raintree Ridge Section 3. This section is to have
85 new homes for an average of 26,350 gallons average per day. It is expected the build
will take 8-10 years. Board Member Saegesser questions if the capacity is available, and
why capacity should be reserved for 10 years. Jorge Lanz would feel comfortable,
suggesting an agreement. Board Member Orem does not want present ratepayers to pay
for development. The increase in capacity fees was reviewed. Following discussion,
Kevin Taft asked to withdraw the request and come back next week.
Jorge Lanz presented and reviewed Jeffersonville Sanitary Sewer Projects Status
Report, September 2, 2010. He recommends approve of the Construction Solutions
proposal No. l OG-09/01 a. Following discussion, Board Member Saegesser made the
motion to approve Construction Solutions Subsurface Exploration Proposal, Proposed
Tenth Street Pump Station Expansion and Force Main, North Side of Tenth Street,
Jeffersonville, Indiana, Proposal No. l OG-09/01 a for a lump sum fee of $9,000, second
by Board member Orem, passing on a vote of 3-0. Jorge Lanz next reported the Spears
property offer of $19,300 has been rejected and a review of the appraisal indicated
incorrect sales price of property. The appraisal value has been adjusted to $25,800.
Board Member Saegesser made the motion to approve the offer of $25,800 for the Spears
property, second by Board Member Orem, passing on a vote of 3-0. The Glotzbach
appraisal was discussed.
Following discussion Board Member Saegesser made the motion to approve the
following proposals from Construction Solutions: Subsurface Exploration Proposal,
September 2, 2010 2
Proposed New Chapel Phase II and Old Stoner Subdivision Sewers, New Chapel Road
and Lentzier Trace, CS Proposal No. lOG-08/30a for a lump sum fee of $5,300;
Subsurface Exploration Proposal, Proposed surrey Road Sewer, Surrey Road, CS
Proposal No. lOG-08/30b for a lump sum fee of $7,000; and Subsurface Exploration
Proposal, Proposed Hidden Creek/Indian Springs Sewer, Utica-Sellersburg Road, CS
Proposal No. l OG-09/01 a for a lump sum fee of $$3,800, second by Board Member
Orem, passing on a vote of 3-0.
Kevin Taft said he has talked with one of the builders of Raintree Ridge and they
will attend the next meeting.
John Herford reported he has received no feedback on the long-term control plan
from EPA. Superintendent Ashack reviewed an email from John Wiemhoff. Board
Member Saegesser voiced concern for moving forward without hearing from the EPA.
Steve Kieber asked about the Mac retainage. He reported the aerators will be
taken care of.
Superintend Ashack presented and reviewed the CH2MHill standard agreement
for professional services in the amount of $37,920. Board Member Saegesser made the
motion to approve the proposal, second by Board Member Orem, passing on a vote of 3-
0.
Superintendent Ashack explained the Industrial Pretreatment Enforcement
Response Policy. Board Member Orem made the motion to approve the policy as
presented, second by Board Member Saegesser, passing on a vote of 3-0.
Superintendent Ashack presented and explained the industrial surcharges.
With regard to River Ridge/LAP WWTP, Superintendent Ashack reviewed the
flow meter readings. He also has talked with Leigh Voss regarding the pre-draft permit.
Superintendent Ashack said he may be coming back regarding vehicles. He then
reviewed an IWEA Workshop on nutrient limits. Superintendent Ashack reviewed the
CMMS software notice of selection letters. He feels the GIS position may need to be
expanded. Discussion followed.
Jeff Dewitt reviewed the Bernardin Lochmueller and Associates Monthly
Engineer's Report, September 2, 2010. He also reviewed a letter from Don Wilson, R.E.,
Project manager, Bernardin Lochmueller & Associates, Inc. regarding River Ridge
Commerce Center Wetland SEP.
Following review, Board Member Orem made the motion to approve the
adjustment certificate dated 8/24/2010 through 8/31/2010 in the amount of $1,230.81,
second by Board Member Saegesser, passing on a vote of 3-0.
and Member Orem made the motion to adjourn at 4:50 P.M., second by Board
e Saeger r s ' unanimously.
om Galligan, Mayor
1 Ore ber
ill Saegesser, Me r
,NEST:
PeggYSfl~ilder, Clerk Treasurer