HomeMy WebLinkAbout08-19-2010CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF AUGUST 19, 2010
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, August
19, 2010, at 3:00 P.M.
Mayor Galligan called the meeting to order at 3:00 P.M. Board Members Bill
Saegesser and Dale Orem were present. Also present were Board Attorney Scott Lewis,
WWTP Superintendent Len Ashack, Assistant Superintendent Lori Kearney, City
Engineer Andy Crouch, Financial Advisor Monica Harmon, Sewer Collection Office
Director Bruce Wright, Jorge Lanz and Josh Hillman representing Jacobi, Toombs and
Lanz, Don ~~S°n representing Bernardin Lochmueller, John Seever and Dan Hedden
of H. J. Umbaugh & Associates, and Deputy Clerk Treasurer Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3-0.
The claim list was presented for approval. It was requested that a claim for $100
to IDEM and a claim for the purchase of property in the amount of $3,400 be considered
in addition to the list. Following discussion of the claims, Board Member Orem made the
motion to approve the claim list as presented, as well as the additional claims, second by
Board Member Saegesser, passing on a vote of 3-0.
Josh Hillman opened the following bids for the Maplehurst Sewer Project:
Basham Construction - $626,000, Dan Cristiani - $694,600, Excel Excavating -
$573,022.50, Mac Construction - $686,561, Sedam Contracting - $698,196, and TSI
Paving - $570,700.93. Board Member Saegesser made the motion to take the bids under
advisement, second by Board Member Orem, passing on a vote of 3-0.
Josh Hillman has reviewed the Shungate Road project with Sedam. It is
understood there will be no exceptions for rock or railroads. Jorge Lanz said the pre-bid
meetings have been held. They are a good thing.
Umbaugh representative Dan Hedden reported the General Ledger update is now
current through June, 2010. There will be adjustments. He expects that the September
statements will be reconciled.
Bruce Wright presented the billing and adjustment reports. Board Member
Saegesser made the motion to approve the adjustments dated 8/11/2010 through
8/17/2010 in the amount of $12,929.34, second by Board- Member Orem, passing on a
vote of 3-0.
Josh Hillman reviewed the Crum's Lane cost estimate and route options. He feels
the worse thing is to dig up and fix and dig up again in 8 to 10 years. He will call the
contractors for options as to how to dig.
Josh Hillman reviewed the CSX review fee for the Shungate Road project.
Following discussion, Board Member Saegesser made the motion to approve the payment
of $1,900 to CSX, second by Board Member Orem, passing on a vote of 3-0.
Superintendent Ashack explained the need for passage of Attachment B: Work
Order No. 2010-8, dated 8/12/201 for the 10~' Street Pump Station Project. This has a
August 19, 2010
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$20,000 note-to-exceed portion. Board Member Saegesser made the motion to approve
Work Order No. 2010-8, second by Board Member Orem, passing on a vote of 3-0.
Superintendent Ashack reviewed each software proposal. He recommends
Cartegraph and CRW Tracit with oversight by CH2M Hill. Mayor Galligan requests the
cost to include streets, sanitation and vehicle maintenance. Superintendent Ashack said
this will change the way the City does business. At the conclusion of all discussion,
Board member Orem made the motion to approve $126,850 for Cartegraph software,
second by Board Member Saegesser, passing on a vote of 3-0.
Superintendent Ashack reported the SCADA repeater went out on Saturday. He
reviewed the situation. The repair is done as of today. Due to this there was a cost of
$1,200 in overtime over the weekend, and 56 hours extra time this week, for a total of
about $2,400 in increased cost. He suggests considering moving toward the LAP plant.
Superintendent Ashack reviewed the data from the flow meters. He also reported
construction permits have been issued for flow to the North WWTP. There is no news
from EPA. Superintendent Ashack reviewed the VS Engineers meeting. Jorge Lanz
reported he has talked with Jack Fisher regarding the PER.
Board Member Saegesser voiced concern for competitive pricing for the VLR
system. All discussed their views. Board Member Saegesser said he will be against
anything that unduly restricts competition. The Mayor has to be equipped to take
nutrients out at a reasonable cost. Superintendent Ashack would like to see brushes
rather than mixers.
Board Member Orem made the motion to adjourn at 5:25 P.M., second by Board
Memb aegesser, passing unanimously.
Tom Galligan, Mayor
Dale Orem, Member
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Bill Saegesser, Me
ATTEST:
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Pegg ilder, Clerk Treasurer