HomeMy WebLinkAbout08-05-2010CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF AUGUST 5, 2010
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the
Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, August 5, 2010, at
2:00 P.M.
Mayor Galligan called the meeting to order at 2:05 P.M. Board Members Bill Saegesser
and Dale Orem were present. Also present were Board Attorney Scott Lewis, WWTP
Superintendent Len Ashack, City Engineer Andy Crouch, Jorge Lanz representing Jacobi,
Toombs and Lanz, Jeff Dewitt and Don Wilson representing Bernardin Lochmueller, and Chief
Deputy Clerk Treasurer Suzy Bass.
Attorney Lewis -announced that this was public meeting.
Board Member Saegesser made the motion to approve the agenda as presented, second by
Board Member Orem, passing on a vote of 3-0.
The minutes of July 15, 2010 were presented for approval. Board Member Orem made
the motion to approve the minutes as presented, second by Board Member Saegesser, passing on
a vote of 3-0.
The claim list was presented for approval. Following discussion of the claims, Board
Member Orem made the motion to approve the claims with the addition of a claim for IDEM for
$100.00 and a claim for Len Ashack for $658.00, second by Board Member Saegesser, passing
on a vote of 3-0.
Superintendent Ashack presented Ordinance 2010-OR-29 that was passed by the City
Council on the 1St reading on August 2, 2010 which amended 2009-OR-44. This ordinance
provides authority for (i) the issuance of bonds under the ARRA, amends and updates the list of
proposed improvement projects and the cost thereof, and other matters connected therewith, and
repealing ordinances inconsistent herewith. Superintendent Ashack presented the Board with the
Proposed Improvement Project list created by Umbaugh. He also went over a report that looks at
the capital improvements in more detail. Superintendent Ashack presented the Annexation
Construction cost Revenue Expectations report.
Superintendent Ashack presented the Bond Ordinance Project Cost Differences report,
which includes the October 2009 estimated cost and the revised cost. The motion was made by
Board Member Saegesser to approve the additional design fee of $136,100.00 for VS
Engineering for the 10th St Pump Station Design, second by Board Member Orem, passing on a
vote of 3-0.
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Shrewsberry & Associates presented a amendment requesting that the design fees be
increased for changes in the design as requested by the Wastewater Department. A motion was
made by Board Member Orem to approve the increase of $14,990.00 for the Mill Creek Pump
Design/Replacement Contract, as requested, second by Board Member Saegesser, passing on a
vote of 2-0.
Superintendent Ashack presented the Board with the annual maintenance contract from
Keystone for $5,425.00. No action was taken. Superintendent Ashack told the Board that all
flow meters are up and running. He also presented the Board with a letter from IDEM
concerning the proposed North WWTP.
Mayor Galligan introduced the Financial Advisor Monica Harmon, to the Board.
Mayor Galligan left the meeting for another commitment at this time.
Board Member Saegesser made the motion to approve four signs that have been put up at
the cost of $1,580.00 to be paid by Sewage, Drainage, and Redevelopment. The signs tell about
the canal and where the revenue will be coming from. The motion was second by Board
Member Orem passing on a vote of 2-0.
The Board was presented with two quotes from Whayne CAT which will be presented at
the next meeting.
Mr. Ashack presented the Board with the General Ledger report for May-June for the
septage receiving at the LAP WWTP. He also provided the CMMS Implementation Estimate of
Labor Hours and Expenses report.
Jorge Lanz presented and reviewed Jacobi, Toombs & Lanz Project Status Report dated
08/5/10. (attached) He said that he and Mr. Ashack still need to decide what they intend to do
with the Ewing Lane pump station. They have also been discussing the possibility of breaking
up the four projects proposed in the March 2009 P.E.R. into four separate projects because of the
different timing of the funding. Mr. Lanz said that bids were opened for the Coopers Lane South
project and Dan Cristiani was the low bidder at $943,000.00. The bid has not been awarded yet.
The bids for King Road were opened and Dan Cristiani was the low bid at 199,840.00.
There are some questions on the project so the bid was not awarded yet. The motion was made
by Board Member Saegesser to approve work orders 2010-6 for Crums Lane Pump Station No. 1
Elimination and 2010-7 for Spring St. Pump Station Replacement, second by Board Member
Orem, passing on a vote of 2-0. Mr. Lanz said that MAC has begun work on the Mill Creek
pump station replacement project.
John Herriford of Strand Associates brought the Board up to speed on the canal project.
Don Wilson, representing BLA, presented the Board with the July, 2010 report.
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Attorney Lewis told the Board that the County was moving forward with the tax sale scheduled
for October. By December, he will know how much the City will receive from the tax sale for
the sewer liens involved in the sale.
Board Member Orem made the motion to adjourn at 3:35 P.M., second by Board Member
Saeges , passing u nimously.
om Galligan, Mayor
Dale Orem, Member
Bill Saegesser, Me er
ATTEST:
Pegg lder, Clerk Treasurer