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HomeMy WebLinkAbout07-15-2010CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF JULY 15, 2010 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, July 15, 2010, at 3:00 P.M. Mayor Galligan called the meeting to order at 3:08 P.M. Board Members Bill Saegesser and Dale Orem were present. Also present were Board Attorney Scott Lewis, WWTP Assistant Superintendent Lori Kearney, City Engineer Andy Crouch, Sewer Collection Office Director Bruce Wright, Jorge Lanz representing Jacobi, Toombs and Lanz, Patti Yount representing Bernardin Lochmueller, John Seever of H. J. Umbaugh & Associates, and Deputy Clerk Treasurer Barbara Hollis. Jorge Lanz opened the following sealed bids for the King Road Sewer Projects: Clarks Nickles - $256,836.00 Dan Cristiani - $199,840.00 Excel Excavating - $200,000.00 E-Z Construction - $216,702.00 Pace Contracting - $223,854.00 TSI Paving - $370,963.00 The engineer's estimate for this project is $203,800.00. Jorge Lanz recommends taking the bids under advisement. Board Member Saegesser made the motion to take the King Road Sewer Projects bids under advisement as recommended, second by Board member Orem, passing on a vote of 3-0. Board Member Saegesser made the motion to approve the agenda as presented, second by Board Member Orem, passing on a vote of 3-0. The minutes of July 2, 2010 were presented for approval. Board Member Orem made the motion to approve the minutes as presented, second by Board Member Saegesser, passing on a vote of 3-0. The claim list was presented for approval. Following discussion of the claims, Board Member Orem made the motion to table the claim to Construction Machinery in the amount of $4,584.13, and to approve the remainder of the claim list as presented, second by Board Member Orem, passing on a vote of 3-0. City Councilperson Keith Fetz appeared before the Board to request compensation in the amount of $5,000 per year from sewer funds for the Chief Deputy Clerk Treasurer and the First Deputy Clerk Treasurer until Jeffersonville becomes a second class city. Councilperson Fetz explained a salary survey has been completed. Mayor Galligan feels this is a fair situation. Board Member Orem made the motion to approve the request, second by Board Member Saegesser, passing on a vote of 3-0. Councilperson Fetz next informed the Board that Pinnacle Properties has installed the "green flush" devise in just over 100 apartments with no problems or calls. The installation will save $16,000 annually in sewer and water bills. Keith Osterkamp and Sandy Frolander had requested to be placed on the agenda regarding their sewer bills. Director Wright said he has handled both customers. July 15, 2010 2 Umbaugh Representative John Seever informed the Board they are within a day of closing out the general ledger for 2009. They will help train the new Financial Advisor, following employment. John Seever next presented and reviewed a printout titled ARRA Created New Borrowing Options for State and Local governments. It may be necessary to go back to the Council to amend the Bond Ordinance to include BABS (Build America Bonds). Board Member Saegesser is very very concerned the North Plant PER is two months behind. Page 11 of the report titled Estimated Project Costs was discussed. Mayor Galligan told of his tour of an ATAB facility in Ohio. Jorge Lanz commented on the Estimated Project Costs. This will be updated. Patti Yount voiced concern for keeping the position of the city on the SRF priority list.. Jorge Lanz presented and reviewed Jacobi, Toombs & Lanz, Inc., JSB Meeting 07/15/10 report recommendations. Board Member Orem made the motion to award the bid on the Woodland Court Annexation Sewer Project to Clark Nickles in the amount of $233,630.25, second by Board Member Saegesser, passing on a vote of 3-0. Board Member Orem made the motion to make the offer of $3,400 for the Fraze easement acquisition for Sewer & P.S. Driveway (Woodland Court Sewer Project), second by Board Member Saegesser, passing on a vote of 3-0. Board Member Saegesser made the motion to make an offer to Spears -fee acquisition of pump station site for $19,300 and Glotzbach easement acquisition for sewer in the amount of $3,550 for the Coopers south Sewer Project, second by Board Member Orem, passing on a vote of 3-0. Board Member Orem made the motion to approve the Maplehurst Sounding proposal from Construction Solutions in the amount of 10,600, second by Board Member Saegesser, passing on a vote of 3-0. Board Member Orem next made the motion to approve Hack Parcel -fee acquisition for effluent outfall for $2,275 and Charlton Company -fee acquisition for effluent outfall in the amount of $1,300 for the Mill creek WWTP Effluent Outfall project, second by Board Member Saegesser, passing on a vote of 3-0. Attorney Lewis has reviewed the Mill Creek P.S. bid made by Mac Construction. As this project now has SRF approval, Board Member Orem made the motion to approve the contract, second by Board Member Saegesser, passing on a vote of 3-0. The preconstruction meeting is scheduled for July 22, with an anticipated construction start date of August 2, 2010. The meeting was recessed at 4:20 P.M. and reconvened at 4:30 P.M. Jorge Lanz presented and reviewed Jeffersonville Sewer Board Spring St./Crums Ln./Coopers Ln. Project Phasing Plan. The need to proceed with Phase 1 and 2 was discussed. Director Wright presented City Of Jeffersonville Sewer Billing Department Certificate of adjustments dated July 12, 2010 in the amount of -$7,935.65. Board Member Saegesser made the motion to approve the Certificate as presented, second by Board Member Orem, passing on a vote of 3-0. Assistant Director Kearney reminded the Board of the need to start the August 5, 2010 meeting at 2:00 P.M. Attorney Lewis will take care of the notice. City Engineer Crouch presented the revised proposal from Geo Logic, Inc. in the amount of $9,950. Following discussion, Board Member Orem made the motion to approve the contract contingent upon review and verification by Engineer Crouch, second by Board Member Saegesser, passing on a vote of 3-0. July 15, 2010 3 Board Member Saegesser said he appreciates Patti Yount's efforts. The VS Engineering PER has be received. He has talked with Ken Beech of Shrewsberry and Associates. Mayor Galligan reviewed his trip to Middletown, Ohio to tour a plant. It was very interesting. Patti Yount said the four most energy efficient plants are in Europe. She will send information to the Board. She noted the best savings are in smart operating. Board Member Orem made the motion to adjourn at 5:00 P.M., second by Board Me aegesse , a in imously. f -Tom Galligan, Mayor ~~ ~ ~ ~1 Dale Orem, Member Bill Saegesser, ATT ST: Peggy it r, Clerk Treasurer