Loading...
HomeMy WebLinkAbout07-01-2010CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF JULY 1, 2010 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, July 1, 2010, at 3:00 P.M. Mayor Galligan called the meeting to order at 3:00 P.M. Board Members Bill Saegesser and Dale Orem were present. Also present were Board Attorney Scott Lewis, WWTP Superintendent Len Ashack, City Engineer Andy Crouch, Jorge Lanz and Josh Hillman representing Jacobi, Toombs and Lanz, John Hereford representing Strand Associates, Don Wilson and Patty Yount representing Bernardin Lochmueller, Steve Keiber representing HDR/Quest, and Deputy Clerk Treasurer Barbara Hollis. Board Member Orem made the motion to approve the agenda as presented, second by Board Member Saegesser, passing on a vote of 3-0. The minutes of June 17 and June 24, 2010 were presented for approval. Board Member Orem made the motion to approve the minutes as presented, second by Board Member Saegesser, passing on a vote of 3-0. The claim list was presented for approval. Following discussion, Board Member Orem made the motion to approve the claim list as presented, second by Board Member Saegesser, passing on a vote of 3-0. Josh Hillman opened the following bids for the Woodland Court Annexation Sewer Project: Basham Construction - $250,000 Clark Nickles - $233,630.25 Dan Cristiana - $264,750 Pace Contracting - $300,000 The Engineer's estimate for this project is $240,000. Board Member Orem made the motion to take the bids under advisement as recommended, second by Board Member Saegesser, passing on a vote of 3-0. David Blankenbeker of Blankenbeker & Son, reported a meeting was held following discussion at the last Sewer Board meeting regarding the contract with Dixon Engineering and Blankenbeker & Son. He then explained the changes made following the meeting. Two proposals from Geo Logic, Inc. for Stinger Lane were reviewed. Following discussion, Board Member Orem made the motion to approve the revised contract with Geo Logic in the amount of $4,450, second by Board Member Saegesser, passing on a vote of 3-0. Board Member Orem then made the motion to approve the contract with Dixon Engineering and Blankenbeker & Son for the Herb Lewis Road project in the amount of $11,750, second by Board Member Saegesser, passing on a vote of 3-0. Funding for the development was reviewed. An agreement will be drawn up. Jorge Lanz presented and reviewed Jeffersonville Sanitary Sewer Projects Status Report, July 4, 2010. The status of the preliminary engineering report from VS Engineering for the Tenth Street Pump Station Improvements was discussed. The report is overdue since February. VS Engineering is to be put on notice the report is due by noon on July 15, 2010 or it will be given to another firm. July 1, 2010 2 Following a discussion regarding the Ewing Lane P.S. Replacement & F.M. relocation, it was decided that Superintendent Ashack and Jorge Lanz will schedule a meeting to discuss the project. Noting the Board approved alternative lA for the SSPS/Crums Lane P.S./Hamburg Pike Inter. Eval., Jacobi, Toombs and Lanz will submit the project phasing outline to Superintendent Ashack for his initial review and presentation to the Board at the July 15, 2010 meeting. Following discussion of the Millcreek P.S. Replacement as designed by Shrewsberry & Associates, Board Member Saegesser made the motion to authorize Mayor Galligan to sign the contract with Mac Construction outside the meeting, contingent upon SRF approval, second by Board Member Orem, passing on a vote of 3-0. Steve Kieber reported the downtown plant is complete. John Hereford discussed the long-term control plan and the canal. Engineer Crouch introduced Bill Dixon as the new Assistant City Engineer. Superintendent Ashack presented and reviewed a spreadsheet of SRF Loan and Revenue Bonds projects. Superintendent Ashack updated the Board with regard to the Umbaugh work on the cash to accrual accounting. Superintendent Ashack presented and reviewed Shrewsberry & Associates Amendment For Additional Work #1. Board Member Saegesser expressed concerns for the request. He feels the firm should know what was included. He requests documentation of associated costs for each point. All want to be fair. Jorge Lanz believes time delays deserve some consideration. Mayor Galligan said there is a need for legitimate justification for the request. Superintendent Ashack reviewed the CH2MHi11 Standard Agreement For Professional Services -Amendment No. 1. Following discussion, Board Member Saegesser made the motion to approve the Amendment as presented, second by Board Member Orem, passing on a vote of 3-0. Superintendent Ashack presented and reviewed an aerial map of Sherwood Heights sewers and pictures relating to the property of Lucy McDuffy. The McDuffy property has had sewer service through Sherwood Heights. It is now necessary to connect to the line at Hamburg Pike. The City will bring the line to the property line. Superintendent Ashack presented and reviewed documentation relating to a request from Becca's Washhouse for a sewer credit due to water loss. Attorney Lewis does not feel State Statute allows for this type of credit. Superintendent Ashack initiated discussion regarding capacity for River Ridge. There is a need to have a serious talk with River Ridge representatives. He will make arrangements. Superintendent Ashack reported the Oaklawn property is being tested for asbestos. Superintendent Ashack is evaluating costs for the CMMS RFP so that the comparison of software is equalized before a final selection is made. Superintendent Ashack noted the flow meters are going in and should be done tomorrow. Don Wilson presented the Bernardin Lochmueller & Associates, Inc. Jeffersonville Monthly Engineer's Report, July 1, 2010. Patty Yount presented and reviewed the stimulus report. July 1, 2010 Attorney Lewis has not received any new information on the Bob Linn case. He is waiting for the transcript on the EMC case. Following review of the adjustments, Board Member Orem made the motion to approve the Adjustment Certificate for June 29, 2010 in the amount of $5,857.53, second by Board Member Saegesser, passing on a vote of 3-0. The billing report was reviewed. Board Member Orem made the motion to adjourn at 5:20 P.M., second by Board Memb Saeges r, p sing unanimously. Tom Galligan, ay r Dale em, Member ~• Bill Saegesser, Membe TTEST: ~ • -~ W Pegg 'der, Clerk Treasurer