HomeMy WebLinkAbout06-17-2010CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JUNE 17, 2010
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, June 17,
2010, at 3:00 P.M.
Mayor Tom Galligan called the meeting to order at 3:00 P.M. Board Members
Bill Saegesser and Dale Orem were present. Also present were Board Attorney Scott
Lewis, WWTP Superintendent Len Ashack, Assistant Superintendent Lori Kearney, City
Engineer Andy Crouch, Sewer Collection Office Director Bruce Wright, Josh Hillman
representing Jacobi, Toombs and Lanz, Don Wilson representing Bernardin Lochmueller,
and Deputy Clerk Treasurer Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda as presented,
second by Board Member Orem, passing on a vote of 3-0.
The minutes of June 3, 2010 were presented for approval. Board Member Orem
made the motion to approve the minutes as presented, second by Board Member
Saegesser, passing on a vote of 3-0.
The claim list was presented for approval. It was requested that a claim to H. J.
Umbaugh in the amount of $42,825.00 (will be reimbursed from SRF) be considered in
addition to the list. Following discussion of the claims, Board Member Saegesser made
the motion to approve the claim list as presented, as well as the additional claim, second
by Board Member Orem, passing on a vote of 3-0.
Josh Hillman of Jacobi, Toombs and Lanz opened the following bids for the Mill
Creek Pump Station as designed by Shrewsberry and Associates:
American Contracting - $2,167,600
Dugan & Meyers - $2,494,000
MAC Construction - $1,974,000
Pace Contracting - $2,150,000
Smith Contractors - $2,269,286
The engineer's estimate is $2,390,200. Josh Hillman recommended the bids be
taken under advisement to allow the engineer to review. Board Member Saegesser made
the motion to take the bids under advisement and hold a special meeting on June 24, 2010
at 4:30 P.M. to receive the engineer's recommendation.
Brian Dixon of Dixon Engineering appeared before the Board on behalf of David
Blankenbeker, to present two contracts. The first project is the Stinger Lane Interceptor
Project. The project and the location as well as the time schedule were explained. Kevin
Taft of Blankenbeker gave further explanations. Board Member Saegesser made the
motion to approve the contract with Dixon Engineering and Blankenbeker and Son for
the Stinger Lane Charlestown Pike Sewer Surveying and Design as presented, second by
Board Member Orem, passing on a vote of 3-0. A proposal from Geo Logic, Inc., for
Geoprobe® rock soundings and soil sampling for sewer extension, Stinger Lane
Extension, was presented and explained. Board Member Orem made the motion to
approve the proposal with Geo Logic, Inc, for Stinger Lane not to exceed $4,450, second
by Board Member Saegesser, passing on a vote of 3-0. Brian Dixon and Mayor Galligan
June 17, 2010 2
explained the Herb Lewis Road Interceptor project, which involves a church. Some work
to get to the area has been done by Jacobi, Toombs and Lanz. Following discussion, it
was decided all groups involved need to meet to review the plans that have been
completed.
Ms. Cassandra Jewett appeared before the Board to request a sewer credit as she
filled her pool, found a leak and had to replace the liner and fill the pool again. Director
Wright explained the policy would not allow consideration for the first fill but would
consider consideration for the second fill. Attorney Lewis noted the need for
documentation. Following discussion, Board member Saegesser made the motion to
allow a credit of $120 (one half of $240) and waive the late fee if sufficient
documentation is presented, second by Board Member Orem, passing on a vote of 3-0.
Josh Hillman reviewed alternatives for the Spring Street - Crums Lane -Veterans
Conveyance proposal presented previously; explaining route alternative #lA is the
recommendation of Jacobi, Toombs and Lanz. Board Member Orem made the motion to
move forward with alternative #lA, broken into segments with cost, second by Board
Member Saegesser, passing on a vote of 3-0.
Josh Hillman next presented Work Order #2010-2, CSO #7 project, not to exceed
$20,000, Work Order #2010-3, not to exceed $50,000, Work Order #2010-3 IOCRA
Grant application not to exceed $10,000, and Work Order #2010-5, Mill Creek Inspection
Services not to exceed $50,000. The Work Orders are put on hold until the next meeting.
Director Wright presented and reviewed adjustments in the amount of
+$90,713.89. He explained some larger companies did a catch up on the rate increase.
Superintendent Ashack reviewed billing methods of some of the larger customers.
Board Member Saegesser made the motion to approve the adjustments as presented,
second by Board Member Orem, passing on a vote of 3-0.
Don Wilson, on request of Superintendent Ashack, has set up a site visit for the
ATAD System in Middletown, Ohio. Invitations have been issued to the Board.
Superintendent Ashack presented details for the Ashbrook belt press rebuild at the
WWTP. The cost estimate for the rebuild is $128,000 per unit. This was budgeted in the
rate study. He recommends one rebuild be done now. Board Member Orem made the
motion to rebuild one press at $128,000, second by Board Member Saegesser, passing on
a vote of 3-0.
Deputy Hollis presented the final draw request for the New Chapel Sewer Project.
Board Member Orem made the motion to approve the request as presented, second by
Board Member Saegesser, passing on a vote of 2-0-1. Board Member Saegesser
abstained.
Deputy Hollis reviewed a call from Central Transport regarding work that was
done for EMC that has not been paid. Superintendent Ashack will take care of this.
Mayor Galligan left the meeting at 4:15 P.M.
Jorge Lanz arrived at 4:15 P.M.
Superintendent Ashack presented information on quotes and explained the need
for a trailer for the Mr. Manhole equipment. Board Member Saegesser made the motion
to authorize the purchase of the tilt-utility trailer from Whayne Cat Supply in the amount
of $8,770, second by Board Member Orem, passing on a vote of 2-0.
Superintendent Ashack presented and reviewed a list of WWTP vehicles noting
the need to purchase two trucks. Following discussion, Board Member Saegesser made
June 17, 2010 3
the motion to authorize Superintendent Ashack to get quotes for two trucks not to exceed
a total of $60,000 with financing for five years, second by Board Member Orem, passing
on a vote of 2-0.
Superintendent Ashack presented and reviewed a chart indicating the Riverport
and Mill Creek averages and peaks for the Board's information. The concern is for the
commitment. It is felt it is ridiculous for current rate payers to subsidize builders. Board
Member Saegesser voiced concern regarding the giving away of capacity. The city is
taking a risk and a liability. One half of the North plant cost is for developers. Attorney
Lewis suggested looking at other communities.
Superintendent Ashack presented photos of the recently acquired property at 114
Oaklawn Drive noting the need for along-term plan. He suggests using one side for
construction. There is a need to get a cost to clean the property.
Superintendent Ashack gave a report on the software demonstration, saying the
City cannot afford the Hanson system. He is asking for revised proposals. He hopes to
have the proposals at the next meeting.
Attorney Lewis presented a $15.00 check that was returned from the Oaklawn
property closing. Attorney Lewis noted the need for an executive session regarding the
Bob Linn situation.
Superintendent Ashack will be meeting with the City Council tomorrow to
explain the projects, and to tour the pump stations and the plant. A general funding
discussion followed. The SRF rates are good at this time.
Board Member Orem made the motion to adjourn at 4:55 P.M., second by Board
Member S gesse pa i g unanimously.
,~
om Galligan, Mayor
Dale Orem, Member
~~ ~~ ~ ~~~
Bill Saegesser, Membe
ATTEST:
Peg ilder, Clerk Treasurer