HomeMy WebLinkAbout06-03-2010CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF June 3, 2010
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, June 3,
2010, at 1:00 P.M.
Mayor Tom Galligan called the meeting to order at 1:55 P.M. Board Members
Bill Saegesser and Dale Orem were present. Also present were Board Attorney Scott
Lewis, WWTP Superintendent Len Ashack, Assistant Superintendent Lori Kearney, City
Engineer Andy Crouch, Jorge Lanz and Josh Hillman representing Jacobi, Toombs and
Lanz, John Hereford representing Strand Associates, Don Wilson representing Bernardin
Lochmueller, Steve Keiber representing HDR/Quest, John Seever of H. J. Umbaugh &
Associates, and Deputy Clerk Treasurer Barbara Hollis.
Board Attorney Scot Lewis, presented the proof of notification for the time
change of the meeting. Mayor Galligan explained the reason for the time change is to
talk about projects and priorities. Superintendent Ashack asked if there is a need to
modify the Bond Ordinance. John Seever said the current rates will support more than
the Bond Ordinance allows. Superintendent Ashack expressed the need to know the
River Ridge capacity needs. Jorge Lanz presented a map of Spring Street P.S./Crums
Lane #1 P.S./Veterans P.S. sanitary sewer conveyance. Josh Hillman reviewed
alternatives. Jorge Lanz recommends Alternative 1 A. Following discussion, it was
decided to table the discussion until the next meeting
Jeff Leffler and Greg Harrison, residents of 526 Indiana Avenue appeared before
the Board to request a refund of sewer payments. A history of problems experienced
since moving to the property in May of 2000 was reviewed. They have been paying a
sewer bill with no access to the line. Superintendent Ashack reviewed his experience
with the area. He feels the property was connected without being properly maintained.
The Health Department was involved with the situation. Jeff Leffler said he feels he has
been paying for services and not receiving them. Board Member Saegesser said it
appears the City took care of the problem as soon as they became aware. Jeff Leffler said
he now has to pay two permit inspection fees. Following discussion, Board Member
Orem made the motion to waive the inspection fees and deny any refund of any prior
sewer bills, second by Board Member Saegesser, passing on a vote of 3-0.
Larry Tallent, owner of property at 5006 New Chapel Road, appeared before the
Board to say thank you for annexing his property, saying he is anxious to hook to the
sewer line. He will have three taps that will cost $4,500 to get the lines dug. He does not
have the funds for the taps at this time. His request is to spread the payment over 3 to 5
years. He would agree to pay off 3 taps monthly amortized over three years with a lien
filed. Mr. Tallent has a contract on the property and is not the owner of deed. He will
return with an agreement with the property owner.
The minutes of May 20, 2010 were presented for approval. Board Member
Saegesser made the motion to approve the minutes as presented, second by Board
Member Orem, passing on a vote of 3-0.
June 3, 2010 2
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3-0.
The claim list was presented for approval. It was requested that a claim to
Legalese for $929.50, a claim to Excel Excavating in the amount of $43,768.10, and
claims to Dan Cristiana in the amount of $27,511.16 and $33,432.54 be considered in
addition to the list. Following discussion of the claims, Board Member Orem made the
motion to approve the claim list as presented, as well as the additional claims, second by
Board Member Saegesser, passing on a vote of 2-0-1. Mayor Galligan abstained.
Jorge Lanz presented and reviewed Jeffersonville Sanitary Sewer Projects Status
Report, June 3, 2010. Funding for Job #0699, 8t" & Ohio Flooding & combined Sewer
Analysis was reviewed. The Sanitary Sewer board portion is to be $185,155, of which
$65,000 has been paid. Mayor Galligan voiced concern for the depth of the project.
Jorge Lanz said apre-bid meeting was held and he does believe TSI Paving is OK with it.
Board Member Saegesser made the motion to approve funding not to exceed $185,155,
second by Board Member Orem, passing on a vote of 3-0.
Jorge Lane reported the report for Job #87085 TSPS Improvements was due in
February. VSE has indicated it will not be done until July 16. A time line will be given
to VSE and they will be told the Board will get another firm if it is not done.
Josh Hillman reviewed the Annexation Sewer Project timeline. Following
discussion, Board Member Saegesser made the motion to authorize Jacobi, Toombs, and
Lanz to proceed with the schedule as presented on the time line, second by Board
Member Orem, passing on a vote of 2-0. Mayor Galligan was out of the room at the
vote.
A proposal from Construction Solutions, LLC for Subsurface Exploration for the
proposed King Road Sewer, King Road and Charlestown Pike, Jeffersonville, Indiana CS
Proposal No. lOG-06/03a was explained and reviewed. Following discussion, Board
Member Orem made the motion to accept the proposal from Construction Solutions in
the amount of $5,540.00 allowing for $90 per additional sounding, second by Board
Member Saegesser, passing on a vote of 3-0.
Josh Hillman presented and explained a change order request to decrease the Dan
Cristiana contract for the Old Tay Sewer Project by $342.72 to adjust for quantities.
Board member Saegesser made the motion to approve the change order as presented,
second by Board Member Orem, passing on a vote of 3-0.
Steve Kieber reported the WWTP 50% Expansion project is winding down.
John Hereford presented and reviewed City of Jeffersonville Sewer Board
Summary of Ongoing Projects, Strand Associates, Inc. June 3, 2010. He said he still has
no work on the outfall plans.
Superintendent Ashack, on behalf of Director Bruce Wright presented the
Adjustment Certificate and the Billing Report. Following review, Board Member
Saegesser made the motion to approve the adjustment dated 5/19-6/03/2010 in the
amount of $22,143.16, second by Board Member Orem, passing on a vote of 3-0.
Superintendent Ashack next explained the need for accrual accounting to be done
since the retirement of Bill Mattingly. Umbaugh has to have the financial statements up
to date. He has talked with Umbaugh about their surfaces. Following discussion, Board
Member Orem made the motion to authorize Umbaugh to bring the books from cash to
accrual, second by Board Member Saegesser, passing on a vote of 3-0.
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June 3, 2010
Superintendent Ashack reviewed a task order with Strand not to exceed $10,000
for the canal hydraulic model development and coordination. Board Member Orem made
the motion to approve the task order as presented, second by Board Member Saegesser,
passing on a vote of 3-0.
Superintendent Ashack distributed the Monthly Operations Report, followed by
discussion of the LAP. Superintendent Ashack reviewed a letter from Oak Park
Conservancy District regarding a Notice of Violation and the reply.
Mayor Galligan has received a letter from a lady in Oak Park with a photo of
sewer lines. Josh Hillman noted the need to have a meeting regarding how to handle
those that are on the sewer line.
John Seever reviewed the pre closing with SRF.
Don Wilson presented and reviewed the Bernardin Lochmueller & Associates
Jeffersonville Monthly Engineer's Report dated June 3, 2010.
Board Member Orem made the motion to adjourn at 4:50 P.M., second by Board
Member Saegesser, passing unanimously.
Tom Galligan, Mayor
~~-~ __ ~ a
Dale Orem, Member
Bill Saegesser, Me be
ATTEST:
Pegg lder, Clerk Treasurer