HomeMy WebLinkAbout05-20-2010CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF MAY 20, 2010
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, May 20,
2010, at 3:00 P.M.
Mayor Galligan called the meeting to order at 3:05 P.M. Board Members Tom
Galligan, Bill Saegesser and Dale Orem were present. Also present were Board Attorney
Scott Lewis, WWTP Superintendent Len Ashack, Assistant Superintendent Lori Kearney,
City Engineer Andy Crouch, Sewer Collection Office Director Bruce Wright, Jorge Lanz
representing Jacobi, Toombs and Lanz, Don Johnson representing Bernardin
Lochmueller, and Deputy Clerk Treasurer Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda as presented,
second by Board Member Orem, passing on a vote of 3-0.
The minutes of May 6, 2010 were presented for approval. Board Member Orem
made the motion to approve the minutes with the correction on page 2 (change Mayor
Orem arrived at 4:06 P.M. to Mayor Galligan arrived at 4:06 P.M.), second by Board
Member Saegesser, passing on a vote of 3-0.
The claim list was presented for approval. It was requested that a SRF claim to
Mac Construction in the amount of $133,996.99 be considered in addition to the list.
Following discussion of the claims, Board Member Orem made the motion to approve the
claim list as presented, as well as the additional claim, second by Board Member
Saegesser, passing on a vote of 3-0.
Leo Messmer of Dan Cristiani Excavating appeared as follow up to the request
for additional compensation for Annex Area D-5 -Salem-Noble Road project due to
having to remove excessive rock. The request was tabled at the last meeting. The
situation was reviewed. Following discussion, Board Member Saegesser made the
motion to accept the engineer's recommendation of payment of $14,000, second by
Board Member Orem, passing on a vote of 3-0. Mayor Galligan noted the need to bore
every 100 feet in the future.
Stewart Shouse, a resident of 3306 Evergreen, appeared before the Board to
request an adjustment. He explained he had a lead in his pool which had to be emptied
and a new liner installed. He was given instructions on the use of a water meter and how
it should be used. At the conclusion of all discussion, Mayor Orem made the motion to
approve a 25,000 gallon adjustment for Stewart Shouse, second by Board Member
Saegesser, passing on a vote of 3-0.
Jorge Lanz reviewed the bid opening for the 7th and Indiana Partial Sewer
Separation. The Drainage Board is willing to pay $300,000. Clark Nickles has requested
permission to withdraw his bid due to a calculation error. Bruce Wright, on behalf of the
Drainage Board, explained the financial situation. Mayor Galligan asked if any extras are
anticipated. Jorge Lanz said there could be. The project has had an intense review.
Mayor Galligan asked if prevailing wage would be implemented. Jorge Lanz answered
yes. A discussion followed with regard to allowing the low bidder to withdraw his bid.
Mayor Galligan noted there are obvious discrepancies.
May 20, 2010 2
Jorge Lanz presented a drawing and explained the need for the relocation of the
force main on the Nachand Lane/Clarview Drainage Improvements project. At the
conclusion of all discussion, Board Member Saegesser made the motion to allow up to
$20,000 to Excel Excavating on the project, second by Board Member Orem, passing on
a vote of 2-0-1. Mayor Galligan abstained from the vote.
Jorge Lanz next explained the need for approval of Attachment B: Work Order
No. 2010-1, dated May 20, 2010 between the City of Jeffersonville and Jacobi, Toombs
and Lanz, Inc. Board Member Saegesser made the motion to approve the agreement as
presented second by Board Member Orem, passing on a vote of 3-0.
Director Bruce Wright presented and explained the Adjustment Certificate dated
May 18, 2010, in the amount of $11,475.11. Following discussion, Board Member
Saegesser made the motion to approve the adjustments as presented, second by Board
Member Orem, passing on a vote of 3-0.
Superintendent Ashack explained his answer to the Oak Park conservancy District
filing of a Notice of Violation regarding the unauthorized dumping of sewage near 317
Pampaw Drive, Jeffersonville by Jeffersonville Sewer Department. A series of emails
were reviewed.
Superintendent Ashack presented and explained a request for flow meters for five
lift stations. He has a quote from Gripp Incorporated in the amount of $45,739.95. The
source of the I & I was discussed. Jorge Lanz and Superintendent Ashack will look into
moving the Crystal Springs and Old Stoner pump stations to the North Plant. They will
also look at pumping Old Stoner to Boulder Creek pump station. Board Member
Saegesser made the motion to approve proposal GRIQ4773 from Gripp Incorporated not
to exceed $46,000, second by Board Member Orem, passing on a vote of 3-0.
Superintendent Ashack noted the need to have a meeting about what to do about Crum's
Lane PS. The June 3, 2010 meeting will start at 2:00 P.M.
Mayor Galligan explained interest rebate on Build American Bonds and the need
to get more information.
Superintendent Ashack explained the need for and presented quotes for an off-
road vehicle. The low quote is from Jacobi Sales for a Kabota. Following discussion,
Board Member Saegesser made the motion to purchase a 500 BTV Kabota 8400, second
by Board Member Orem, passing on a vote of 3-0.
Superintendent Ashack presented and reviewed a financial breakdown for
information purposes only. The breakdown does include salaries.
Superintendent Ashack noted the NPDES permit application has been submitted.
Five submittals have been received for the CMMS. Interviews are to be scheduled for the
first week of June with the top four.
Attorney Lewis informed the Board the Notice of Appeal on the EMC case has
been filed. A meeting regarding the Bob Lynn reimbursement has been set up for next
week. Copies of the Hallmark brief were presented to the Board. Attorney Lewis feels
there is a good chance of winning this.
Jorge Lanz announced the bid opening for the Mill Creek Pump Station
Replacement project is scheduled for June 17, 2010. A mandatory pre-bid meeting is to
be held June 4, 2010.
Board Member Orem made the motion to adjourn at 4:45 P.M., second by Board
Member Saegesser, passing unanimously.
May 20, 2010
om Galligan, Mayor
Dale Orem, Member
Bill Saegesser, Me er
ATTEST:
Pegg lder, Clerk Treasurer