HomeMy WebLinkAbout05-06-2010CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF MAY 6, 2010
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, May 6,
2010, at 3:00 P.M.
Board Member Dale Orem called the meeting to order at 3:27 P.M. Board
Members Bill Saegesser and Dale Orem were present. Also present were Board Attorney
Scott Lewis, WWTP Superintendent Len Ashack, Assistant Superintendent Lori Kearney,
City Engineer Andy Crouch, Sewer Collection Office Director Bruce Wright, Jorge Lanz
and Josh Hillman representing Jacobi, Toombs and Lanz, John Hereford representing
Strand Associates, Don Wilson representing Bernardin Lochmueller, Steve Keiber
representing HDR/Quest, John Seever of H. J. Umbaugh & Associates, and Deputy Clerk
Treasurer Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda as presented,
second by Board Member Orem, passing on a vote of 2-0.
The minutes of April 10, 2010 were presented for approval. Board Member
Saegesser made the motion to approve the minutes as presented, second by Board
Member Orem, passing on a vote of 2-0.
The claim list was presented for approval. It was requested that a claim to Strand
Associates in the amount of $41,426.24, a claim to Mac Construction in the amount of
$83,997 for contract final payment and $50,000 for return of retainage, and a claim to the
SRF Fund in the amount of $350,995 (refund of retainage paid twice) be considered in
addition to the list. Following discussion of the claims, Board Member Saegesser made
the motion to approve the claim list as presented, as well as the additional claims, second
by Board Member Orem, passing on a vote of 2-0.
Board Member Saegesser made the motion to authorize Board Attorney Scott
Lewis to file an appeal on the EMC lawsuit ruling, second by Board Member Orem,
passing on a vote of 2-0.
Jorge Lanz presented and reviewed Jeffersonville Sanitary Sewer Projects Status
Report dated May 6, 2010. Josh Hillman reviewed the need for approval of Change
Order -Extra work Agreement #2 for Mac Construction & Excavating, New Chapel
Sanitary Sewer Project in the amount of $18,378.32. At the conclusion of all discussion,
Board Member Saegesser made the motion to approve the agreement as presented,
second by Board Member Orem, passing on a vote of 2-0.
Jorge Lanz next reviewed the status of Annex Area D-5, Salem-Noble Road
Sewer Project, and the unexpected rock encountered. Leo Messmer of Dan Cristiani
Excavating presented drawings and explained the cost of additional rock excavation. He
asks for any consideration for the $36,232.23 extra cost incurred. Jorge Lanz noted this
is one of the better contractors and the bid was low by $40,000. He recommends some
consideration be given suggesting $14,000. Board Member Saegesser would consider a
cubic yard price. Following discussion, Board Member Saegesser made the motion to
table the request to get additional cost due to rock on the project, second by Board
Member Orem, passing on a vote of 2-0. Josh Hillman then explained the need for
May 6, 2010 2
Change Order -Extra Work Agreement No. 2 to Dan Cristiani Excavating, Inc. for the
Salem-Noble Road Sewer Project in the amount of $748.92. At the conclusion of all
discussion, Board Member Saegesser made the motion to approve the Agreement as
presented, second by Board Member Orem, passing on a vote of 2-0.
Jorge Lanz reviewed a request from Heritage Engineers for an increase of
$20,000 in their compensation limit for the Mill Creek WWTP Outfall design,
recommending approval. Board Member Saegesser made the motion to accept the
recommendation of Jorge Lanz for an increase in compensation to Heritage Engineering
for the Mill Creek WWTP Outfall design by $20,000, second by Board Member Orem,
passing on a vote of 2-0.
Jorge Lanz next reviewed Chang Order -Extra Work Agreement No. 1 to Excel
Excavating, Inc. for the Walnut Street Outfall Replacement project in the amount of
$10,200. Following review, Board Member Saegesser made the motion to approve the
request in the amount of $10,200, second by Board Member Orem, passing on a vote of
2-0.
Board Member Saegesser asked Superintendent Ashack to get the Coopers Lane
project off center.
John Seever of H. J. Umbaugh & Associates presented and reviewed
Jeffersonville Municipal Sewage Works Proposed Financing Plan and Bonding Capacity
dated May 6, 2010. Following review of the Proposed Financing Plan he said he would
like to see the B~ aid off by September.
MayoG ~ a arrived at 4:06 P.M.
Superintendent Ashack reviewed the project completion dates. John Seever noted
the June 16, 2010 and June 29, 2010 SRF closing dates. He recommends proceeding to
closing on the Millcreek PS. Jorge Lanz reviewed the proposed dates. A copy is due
from Shrewsberry tomorrow. Mayor Galligan reviewed a meeting with Kruncher's
representatives regarding an equalization tank. Jorge Lanz will meet with Kruncher's
representatives. Mayor Galligan asked that Jorge Lanz delineate the entrance. John
Seever noted the need to work on getting the Millcreek outfall financing proceeding. He
also noted the need to maximize the number of SRF financings and minimize the number
of closings. John Seever then reviewed the calculation of estimated available bonding
capacity report. Superintendent Ashack warned the operating and maintenance
disbursement number is not adequate if drainage is included. Discussion ensued.
John Hereford of Strand Associates, Inc. presented and reviewed City of
Jeffersonville Sewer Board summary of Ongoing Projects dated May 6, 2010.
Director Bruce Wright presented and reviewed the billing summary report dated
April 21, 2010. Director Wright presented and reviewed the Certificate of Adjustments
in the amount of $17,597.07, dated May 6, 2010. He explained the leak policy. Liens
were discussed. Following all discussion, Board Member Saegesser made the motion to
approve the adjustments as presented, second by Board Member Orem, passing on a vote
of 3-0.
Mr. Steve Kieber of HDR/Quest presented and reviewed the Project Status
Report, Jeffersonville WWTP 50% Expansion report dated May 6, 2010. Amendment
No. 1, Professional Engineering Agreement to the agreement dated June 12, 2006 was
reviewed. Board Member Saegesser asked that the warranties be coordinated. Board
May 6, 2010
Member Saegesser then made the motion to approve the amendment as presented, second
by Board Member Orem, passing on a vote of 3-0.
Superintendent Ashack explained changes made in the budgeting and projecting
of costs. This is a work in process. He then reviewed the overflow numbers from the
heavy rain on Sunday. The flow data was reviewed. Superintendent Ashack said the
LAP permit has been filed.
Don Wilson of Bernardin Lochmueller & Associates presented and reviewed
Jeffersonville Monthly Engineer's Report -May 2010. Board Member Saegesser made
it clear that a 23 million dollar plant will not be built. He asks for a side by side plan for
a 15 million dollar plant. Don Wilson requests a time for a presentation. Board Member
Saegesser wants the data at least two week before the presentation, saying we have a real
problem here. Somebody has to look at the numbers before looking at the PER. There is
a need to look at the projected flow from River Ridge. If there is no potable water, a
plant is not needed. Board Member Saegesser needs to know how big that plant needs to
be. Jorge Lanz has a detailed study he will get to Board Member Saegesser and Don
Wilson.
Jorge Lanz noted the need to acquire a fee simple land strip easement from
Krunchers. Attorney Lewis noted the need for a title search. Jorge Lanz feels the value
is $40,000.
Board Member Orem made the motion to adjourn at 5:20 P.M., second by Board
Member,8~aegesse~jp~,ajr~,~}n~nimously.
om Galligan,
Dale Orem, Member
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Bill Saegesser, Me
ATTEST:
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Peg ilder, Clerk Treasurer