HomeMy WebLinkAboutApril 15, 2010CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF APRIL 15, 2010
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, April
15, 2010, at 3:00 P.M.
Mayor Galligan called the meeting to order at 3:15 P.M. Board Members Bill
Saegesser, Dale Orem, and Mayor Tom Galligan were present. Also present were Board
Attorney Scott Lewis, WWTP Superintendent Len Ashack, Assistant Superintendent Lori
Kearney, Assistant Engineer Andy Crouch, Sewer Collection Office Director Bruce
Wright, Jorge Lanz representing Jacobi, Toombs and Lanz, Don Wilson representing
Bernardin Lochmueller, John Seever and Doug Baldessari, representing Umbaugh, and
Deputy Clerk Treasurer Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3-0.
The minutes of April 1, 2010 were presented for approval. Board Member
Saegesser made the motion to approve the minutes with the correction of Don Wilson in
place of Don Johnson, change pre-bit to pre-bid, and change suite to suit, second by
Board Member Orem, passing on a vote of 3-0.
The claim list was presented for approval. It was requested that a claim to Blood
Hound, Inc. in the amount of $3,396.25 be considered in addition to the list. Following
discussion of the claims, Board Member Orem made the motion to approve the claim list
as presented, as well as the additional claim, second by Board Member Saegesser,
passing on a vote of 3-0.
John Seever presented a report titled Project Financing Alternatives dated April 7,
2010, explaining SRF funding is slow due to stimulus and disaster funding. Jorge Lanz
reviewed a meeting he attended in Indianapolis, saying he was told Jeffersonville was in
line for closing by June 2010. He will get confirmation on this. John Seever explained
there is not a huge difference in interest rates for SRF and open market financing. The
time issue and increases in construction costs need to be considered. Superintendent
Ashack noted the SRF projects are close to being bid ready. Superintendent Ashack and
Jorge Lanz will get together with John Seever to determine what projects need to get
done now.
Director Bruce Wright presented and reviewed the certificate of adjustments dated
April 14, 2010 in the amount of $11,624.06. He did explain that as bills go up the
adjustments go up. Following discussion, Board Member Saegesser made the motion to
approve the adjustments as presented, second by Board Member Orem, passing on a vote
of 3-0.
Superintendent Ashack reviewed the lease for an AquaTech Combination
Machine. Attorney Lewis has reviewed the document. Following discussion, Board
Member Orem made the motion to approve the lease as presented, second by Board
Member Saegesser, passing on a vote of 3-0.
Superintendent Ashack next reviewed the CHM HILL agreement. The
termination clause was discussed. At the conclusion of all discussion, Board Member
April 15, 2010 2
Saegesser made the motion to approve the agreement with the removal of the termination
clause, second by Board Member Orem, passing on a vote of 3-0.
Superintendent Ashack reviewed quotes for the replacement of the leaking plant
administration building roof. Following review, Board Member Orem made the motion
to approve the quote from Palmer Roofing for $17,100, second by Board Member
Saegesser, passing on a vote of 3-0.
Other updates were given by Superintendent Ashack. Board Member Orem made
the motion to approve payment of a permit fee of $50.00 to IDEM for the LAP Plant.
Superintendent Ashack noted the need to generate reports for the LAP Plant. All is
working reliably out there. The equipment at the LAP Plant was discussed.
Superintendent Ashack will set up a meeting with the septic haulers. He then presented a
draft for a computerized maintenance management system RFP. This is for information
only. The legal fees for the LAP Plan total $227,669.03 thru March. The feasibility
study cost of $270,313.97 was discussed. Superintendent Ashack has had talks with
Strand. He will set up a meeting with Mark Sneve.
Don Wilson reported he met with Superintend Ashack and Assistant Kearney
regarding the PER. He has also reviewed it with Board Member Saegesser. Board
Member Saegesser asked if the flow numbers are still good. Jorge Lanz feels they are.
Board Member Orem said he received a call regarding the ownership of the Utica
sewers. Jeffersonville does own the Utica sewers.
Attorney Lewis announced an executive session for May 6, 2010, at 2:30 P.M.
regarding litigation.
Mayor Orem said Rundell Ernstberger Associates, LLC is being considered to do
the canal land design. Mayor Orem reviewed the canal logo contest. The Grow
Jeffersonville slogan for the canal is "The Canal -Can You Dig It". He is considering
bumper stickers.
Board Member Orem made the motion to adjourn at 4:50 P.M., second by Board
Member Saegesser, passing unanimously.
Tom Galligan, Mayor
ale Orem, ember ~"~~~
Bill Saegesser, Me~mbe
ATTEST:
Peg ilder, Clerk Treasurer