HomeMy WebLinkAbout03-18-2010CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF MARCH 18, 2010
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, March
18, 2010, at 3:00 P.M.
Board Member Orem called the meeting to order. Board Members Bill Saegesser
and Dale Orem were present. Also present were Board Attorney Scott Lewis, WWTP
Superintendent Len Ashack, Assistant Superintendent Lori Kearney, City Engineer Bob
Miller, Assistant Engineer Andy Crouch, Jorge Lanz representing Jacobi, Toombs and
Lanz, Patti Yount representing Bernardin Lochmueller, and Deputy Clerk Treasurer
Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda as presented,
second by Board Member Orem, passing on a vote of 2-0.
The claim list was presented for approval. It was requested that a claim to Excel
Excavating in the amount of $153,896.04 be considered in addition to the list.
Superintendent Ashack requested a claim to Efficiency Production in the amount of
$2,400.00 be removed from the list. Referring to the claim to Keystone Consulting,
Board Member Saegesser urged the billing department to take advantage of the training
included in the contract. Following discussion of the claims, Board Member Saegesser
made the motion to approve the claim list removing the claim to Efficiency Production
and approving the additional claim to Excel Excavating, second by Board Member Orem,
passing on a vote of 2-0.
Mr. Lewis Davis, a resident of 3616 Utica-Sellersburg Road, appeared before the
Board to request exemption to connect to the sewer line for his residence and the
residence of Ms. Dorothy Marshall, 3618 Utica-Sellersburg Road. Mr. Davis noted the
distance from the line, the heavily wooded area, the fear of a flooded basement, and the
cost. An aerial view was presented. The existing septic tank is in good working order.
Attorney Lewis noted City Ordinance states connection shall be done if within 300 feet of
aline. Superintendent Ashack said a battery back-up pump is available. Mr. Davis was
also told the City Council has the power to amend the Ordinance. Jorge Lanz suggested
contacting the Health Department. Board Member Saegesser suggested Mr. Davis
review the code under the State Board of Health. Mr. Davis can be given 90 days for
compliance.
Jorge Lanz presented a General Service Agreement, asking all to look over and
bring back to the next meeting.
Superintendent Ashack has obtained a price to purchase the equipment used to
replace manholes. The complete price is $53,300 and includes training. There is only
one supplier. A skid steer is also needed. He has found prices ranging from $56,300 to
$62,212. Following all discussion, Superintendent Ashack was asked to get a quote from
Case and come back with a complete package price.
Superintendent Ashack would like to have four summer employees.
March 18, 2010 2
Superintendent Ashack next reviewed the proposed capital improvement plan,
noting the need for a bond issue and a need for a plan. He also presented a list of trucks
that need to be replaced. Attorney Lewis will verify the ability to bond and Umbaugh
will be consulted. Jorge Lanz will contact John Seever at Umbaugh. Superintendent
Ashack reviewed lease options from Brown Equipment for a sewer cleaner at a cost of
$262,464. Money is in the budget for new equipment and staff is available for operation.
At the conclusion of all discussion, Board member Saegesser made the motion to
authorize Superintendent Ashack to defer lease payment, second by Board Member
Orem, passing on a vote of 2-0.
Superintendent Ashack reviewed staffing; noting Richard Huffman has been
certified as a Construction Inspector. Superintendent Ashack also noted letters have been
sent to Wastewater One customers. Discussion followed regarding the new plant the
operations and the permits.
Patti Yount said Bernardin Louchmueller will announce the location of a
Jeffersonville Office by the end of April. The company is celebrating 30 years in
business.
Mayor Galligan arrived at 4:30 P.M.
The minutes of the March 4, 2010 were presented for approval. Mayor Galligan
made the motion to approve the minutes as presented, second by Board Member Orem,
passing on a vote of 2-0-1. Board Member Saegesser abstained.
Board Member Orem made the motion to adjourn at 4:35 P.M., second by Board
Member,~egesse~, pawing unanimously.
Tom Galligan, Mayor
Dale Orem, Member
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Bill Saegesser, Me be
ATTEST:
Peggy ilder, Clerk Treasurer