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HomeMy WebLinkAbout04-01-2010CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF APRIL 1, 2010 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, April 1, 2010, at 3:00 P.M. Mayor Galligan called the meeting to order at 3:15 P.M. Board Members Bill Saegesser, Dale Orem, and Mayor Tom Galligan were present. Also present were Board Attorney Scott Lewis, WWTP Superintendent Len Ashack, Assistant Superintendent Lori Kearney, City Engineer Bob Miller, Assistant Engineer Andy Crouch, Sewer Collection Office Director Bruce Wright, Jorge Lanz representing Jacobi ~'oombs and Lanz, John Hereford representing Strand Associates, Don ~almsurid representing Bernardin Lochmueller, Steve Keiber representing HDR/Quest, and Deputy Clerk Treasurer Barbara Hollis. Board Member Orem made the motion to approve the agenda as presented, second by Board Member Saegesser, passing on a vote of 3-0. The minutes of March 18, 2010 were presented for approval. Board Member Saegesser made the motion to approve the minutes as presented, second by Board Member Orem, passing on a vote of 3-0. The claim list was presented for approval. It was requested that a claim to Esri, Inc. in the amount of $600 be removed, and the claim to First Bankcard #2 be reduced by $672.23. Following discussion of the claims, Board Member Orem made the motion to approve the claim list with the reductions, second by Board Member Saegesser, passing on a vote of 3-0. Mayor Galligan stated the North plant has been purchased. Superintendent Ashack reviewed the status of the plant. Mr. John Hereford of Strand Associates, Inc. presented and reviewed City of Jeffersonville Sewer Board Summary of Ongoing Projects, April 1, 2010. Jorge Lanz of Jacobi, Toombs and Lanz, Inc. presented and reviewed Jeffersonville Sanitary Sewer Projects Status Report, April 1, 2010. With regard to the 8th & Ohio Flooding & Combined Sewer project, it was stated pre-bidmeetings will be conducted. Jorge Lanz next presented and explained a Memorandum of Transfer of Unused Contract Balances. Following discussion, Board Member Saegesser made the motion to approve the Memorandum as presented, second by Board Member Orem, passing on a vote of 3-0. The Hunt closing and possession was discussed next. Attorney Lewis will review the closing documents and possession. Jorge Lanz previously distributed a proposed General Services Agreement For Professional Engineering Services Surveying, Design & Construction Supervision, Jeffersonville, Indiana between Jeffersonville Sewer Board and Jacobi, Toombs, and Lanz, Inc. He has received no comments. Attorney Lewis has reviewed the document and is fine with it. Board Member Saegesser made the motion to approve the agreement as presented, second by Board Member Orem, passing on a vote of 3-0. Mayor Galligan asked if the outfall design is done. Jorge Lanz said it will be done in about 30 days. April 1, 2010 2 Director Wright presented the billing summary report and the Adjustment Certificate. Collections were discussed. The new LAP Plant customers will be billed next month. Aqua Indiana was discussed. Steve Keiber presented and reviewed Project Status Report Jeffersonville WWTP 50% Expansion, April 1, 2010. Engineer Miller noted Bales Auto is not the only contributor to the flooding in the area. He said the highway contributes. Mayor Galligan is working with the State on this. Jorge Lanz said the new plan will direct the water from the highway to Clarksville. Engineer Miller hopes it will be taken care o£ Engineer Miller asked if he could get a meter for outside water. Mayor Galligan said he can. Mayor Galligan announced a retirement party for Engineer Miller is scheduled for April 23, 2010 from 11:30 A.M. to 1:00 P.M. He thanks Engineer Miller for all the work he has done, saying the City is a lot better off because of Engineer Miller. Superintend Ashack reviewed quotes he obtained for a skid loader. The differences between the Case and Caterpillar were discussed. It was noted there is a local Caterpillar dealer for any service and parts. The City has other Caterpillar equipment. Following discussion, Board Member Saegesser made the motion to authorize the purchase of the Mr. Manhole premium package at $53,594.07 and the purchase of the Caterpillar Track Loader for $62,212.00 minus the discount, and to work out the best financing available, second by Board Member Orem, passing on a vote of 3-0. Superintendent Ashack obtained a quote of $600 per week for lawn care at the plant. He did ask the Parks Superintendent if he was interested in the mowing. The Parks Superintendent wanted no part. Superintendent Ashack obtained a quote of $8,064.55 for a Hustler ATZ 60" Commercial Mower. Board Member Orem suggested checking with Flood Control for the type of mower used. Mayor Galligan will check with Flood Control. At the conclusion of all discussion, Board Member Orem made the motion to authorize the purchase of a lawn mower not to exceed $8,100, second by Board Member Saegesser, passing on a vote of 3-0. Superintendent Ashack presented a Bowen Engineering, Indiana Guaranteed Savings Contracts, Process Flow chart. Board Member Saegesser objects to this, saying it excludes local contractors. Superintendent Ashack said they would only be used if it is felt it would be a benefit. Assistant Engineer Crouch said that local contractors could be requested. Mayor Galligan said he understands both sides. Board member Saegesser said the Board can to their own prequalification. This will continue to be worked on. Board Member Saegesser said he has not been told the truth by Bowen. Superintendent Ashack gave an LAP Plant update. Superintendent Ashack reviewed the CH2M Hill proposal saying he will look at it and bring it back to the Board. Superintendent Ashack noted the need to check on access to the LAP Plant. Attorney Lewis feels it is in the documents. Superinte, dent Ashack reviewed the monthly report. Don 3~ "~sO~ presented and reviewed the Bernardin Lochmueller & Associates, Inc. Jeffersonville Monthly Engineer's Report, April 1, 2010. Attorney Lewis presented and explained First Amendment To Sublease Agreement (River Ridge Development Authority and City of Jeffersonville) and Memorandum Of Sublease Agreement. Board Member Orem made the motion to April 1, 2010 3 approve the agreements as presented, second by Board Member Saegesser, passing on a vote of 3-0. With regard to the August rain event, Attorney Lewis warns all City mployees, and elected officials to not engage in discussion regarding this as the ~ has been turned over to the insurance carrier. Board Member Saegesser made the motion to adjourn at 4:55 P.M., second by Dale Orem, Member ~~~ W Bill Saegesser, Me b TTEST: ~~ 1X Peggy er, Clerk Treasurer