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HomeMy WebLinkAbout12-10-2009CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF DECEMBER 10, 2009 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, December 10, 2009, at 3:00 P.M. Board Member Orem called the meeting to order at 3:15 P.M. Board Members Bill Saegesser, and Dale Orem were present. Mayor Galligan was absent. Also present were Board Attorney Scott Lewis, Sewer Superintendent Len Ashack, Assistant Superintendent Lori Kearney, Assistant City Engineer Andy Crouch, Sewer Collection Office Director Bruce Wright, Financial Advisor Bill Mattingly, Jorge Lanz representing Jacobi, Toombs and Lanz, Mark Sneve representing Strand Associates, Patti Yount representing Bernardin Lochmueller, and Deputy Clerk Treasurer Barbara Hollis. Board Member Saegesser made the motion to approve the agenda as presented, second by Board Member Orem, passing on a vote of 2-0. The minutes of November 23, 2009 were presented for approval. Board Member Saegesser made the motion to approve the minutes as presented, second by Board Member Orem, passing on a vote of 2-0. The claim list was presented for approval. Following discussion of the claims, Board Member Saegesser made the motion to approve the claim list as presented, as well as the additional claims, second by Board Member Orem, passing on a vote of 2-0. Mark Sneve representing Strand Associates presented and reviewed City of Jeffersonville Sewer board Summary of Ongoing Projects, December 10, 2009. He is awaiting feedback from EPA regarding financials. Public comments will be received following the December 17, 2009 regular Board meeting. Board Member Saegesser asked if discussion has to be made regarding alternatives. The method of receiving public input followed. Board Member Saegesser is concerned with choosing an alternative prior to knowing if ratepayers can pay. Superintendent Ashack noted it is a matter of level of control. A decision on a project has to be made. The size is directed by the ability to pay. This is linked to drainage improvements and drainage rates. Patti Yount is looking at paying for alternatives outside of ratepayers. Mark Sneve noted the need to document public comments. The public meeting will be December 17, 2009. Jorge Lanz of Jacobi, Toombs and Lanz presented and explained Change Order- Extra Work Agreement No. 3, CSO #007 Combined Sewer Separation Project, Excel Excavating. Following discussion, Board Member Saegesser made the motion to approve the change order as presented, in the amount of $6,114.97, second by Board Member Orem, passing on a vote of 2-0. Jorge Lanz next presented and reviewed SRF American Recovery and Reinvestment Act Compliance Form, recommending passage. Board Member Saegesser made the motion to authorize Board Member Orem to sign the form as presented, second by Board Member Orem, passing on a vote of 2-0. Thereafter Jorge Lanz presented and explained the need for passage of Change Order-Extra Work Agreement No. 1, Spring Street P.S. Interceptor Rehabilitation, Insituform Technologies USA, Inc. recommending passage. Board Member Saegesser made the motion to approve the change order as presented, in the amount of $11,721.40, second by Board December, 10, 2009 2 Member Orem, passing on a vote of 2-0. Jorge Lanz reviewed a report from Steve Keiber. A sample letter from MSD regarding procurement regulations was presented. The Board needs to talk about this and establish a procedure. Patti Yount of Bernardin Lochmueller & Associates presented and reviewed Jeffersonville Monthly Engineer's Report No. 4, December 10, 2009, giving an update on potential funding. She expects reporting standards to become permanent. She looks for land application of sludge to be banned. Patti Yount also noted Congress is looking at denying eligibility for grant money if under enforcement action. Jorge Lanz will call to ask about increasing the ARRA 30% of funding. Patti Yount said now is the time to have projects on the list and be ready. Superintendent Ashack reviewed the City of Jeffersonville Consent Decree Submittal Dates, noting the importance of B.15. Superintendent Ashack then noted the need to convert the part-time electrician to full-time. If he has both electricians there should be no need to hire outside electrical work. Following discussion, Board Member Saegesser made the motion to send a recommendation to the City Council that action be taken to move the part-time electrician to full-time, second by Board Member Orem, passing on a vote of 2-0. Superintendent Ashack has presented the subrogation papers to Attorney Lewis. Attorney Lewis reported he has talked with City Attorney Darren Wilder. Superintendent Ashack next reported that Mr. Peters has filed a tort claim, with legal counsel, regarding a damage claim at 506 East Market Street. Attorney Lewis said no more negotiations could be made by any City Department. Superintendent Ashack asked the Board to consider approval of a claim in the amount of $21,168.72 in settlement for repairs at 325 Mechanic Street. Attorney Lewis will review. Superintendent Ashack presented and reviewed before and after pictures of channel repair. He then reminded all of the December 21, 2009, public hearing regarding the rate proposal. Superintendent Ashack is getting proposals for a Vactor Truck. Attorney Lewis thanked all for the time put in for the trial. Director Bruce Wright presented the adjustment certificate dated December 9, 2009 in the amount of $6,085.90. Board Member Saegesser made the motion to approve the adjustments as presented, second by Board Member Orem, passing on a vote of 2-0. Financial Advisor Bill Mattingly presented and reviewed the September financial reports, noting the need to start classifying labor and overheard for projects. River Ridge was discussed. Board Member Saegesser made the motion to adjourn at 5:25 P.M., second by Board Member Orem, passing unanimously. T lligan, MayprC i 1 re ber Bill Saegesser, Me b r TTEST: U Pegg lder, Clerk Treasurer