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HomeMy WebLinkAbout01-14-2009JEFFERSONVILLE REDEVELOPMENT COMMISSION MINUTES January 14, 2009 The Jeffersonville Redevelopment Commission held a Regular Meeting on Wednesday, January 14, 2009 at 5:30 PM in the Second Floor Conference Room, 500 Quartermaster Court, Jeffersonville, Indiana. The following were present: Robert Stevens, President Nathan Samuel, Board Member Derek Spence, Board Member Jamie Lake, Secretary/Treasurer Charles Reisert, Vice President Staff: Gayle Robinson, Director Mary Sue Ellenbrand, Secretary Andrea Stevens, Grant Writer Rick Lovan, Annexation Director Jim Urban, Planning and Zoning Director Davis Lewis, Attorney Absent: Rebecca Christensen, Greater Clark County School Board Representative CALL TO ORDER: Mr. Stevens called the meeting to order at 5:35 PM Mr. Stevens welcomed new member Nathan Samuel and attorney David Lewis. Mr. Stevens also thanked past member Edward Zastawny for his work on the Commission. MINUTES: Mr. Stevens asked for any additions or corrections to the minutes of the December 17, 2008 meeting. Mr. Stevens reported that Rebecca Christensen was present at the meeting. Mr. Spence made a motion to approve the minutes of the December 17, 2008 meeting as corrected. Mr. Lake seconded. Motion passed unanimously. 1 CHANGE ORDER #1 -TOWN CENTER: . Mr. Lanz presented Change Order #l. The original lighting concept was based on 3 wires fed through the existing lighting conduit along Veterans parkway. This would have required no additional handholes or road crossings. However, a fourth wire needed to be added to accommodate both lights and receptacles at each pole and a revised design required the 4 service points be larger and each included a new street crossing, a pair of handholes, and conduit to feed the service point from the nearest transformer. Quantities have also been included in this change order for various common construction as-built related overruns for both signal and lighting construction that are less substantial yet should be included at this time. Mr. Samuel made a motion to approve Change Order #1 for $72,891.90. Mr. Lake seconded. Motion passed unanimously. ELECTION OF OFFICERS: PRESIDENT: Mr. Lake nominated Mr. Stevens for President. Mr. Samuel made a motion to close the nominations. Mr. Spence seconded. The vote was unanimous in favor of Mr. Stevens. VICE PRESIDENT: Mr. Lake nominated Mr. Reisert for Vice President. Mr. Samuel made a motion to close the nominations. Mr. Spence seconded. The vote was unanimous in favor of Mr. Reisert. SECRETARY/TREASURER: Mr. Reisert nominated Mr. Lake for Secretary/Treasurer. Mr. Samuel made a motion to close the nomination. Mr. Spence seconded. The vote was unanimous in favor of Mr. Lake. ENDORSEMENT OF DAVID LEWIS AS ATTORNEY: Mr. Robinson introduced Mr. David Lewis as the attorney replacing Mr. Joe Weber. Mr. Reisert made a motion to endorse Mr. Lewis as the Redevelopment Commission's attorney. Mr. Lake seconded. Motion passed unanimously. CLAIMS: OPERATING: Mr. Robinson presented the January 2009 Claims report for the Operating Account. Claims totaled $38,938.10. Mr. Spence made a motion to approve the January 2009 Operating Claims. Mr. Lake seconded. Motion passed unanimously. 2 GRANT: Mr. Robinson presented the January 2009 claims for the Grant Account. Claims totaled $123,232.04. Mr. Reisert made a motion to approve the Grant claims for January 2009. Mr. Lake seconded. Motion passed unanimously VETERANS PARKWAY BOND: Mr. Robinson presented the January 2009 claims for the Veterans Parkway Bond. Claims totaled $112,441.67. Mr. Samuel made a motion to approve the claims for the January 2009 Veterans Parkway Bond totaling $112,441.67. Mr. Lake seconded. Motion passed unanimously. TIF BOND: Mr. Robinson presented the January 2009 TIF claims. Claims totaled $64,600.00. Mr. Spence made a motion to approve the TIF claims for January 2009. Mr. Reisert seconded. Motion passed unanimously. TREASURER'S REPORT: The bank balance at the end of December 2008 was $439,188.50. EXECUTIVE DIRECTOR REPORT: KINGFISH/STAR UPDATE: The Kingfish lease should be finished by end of the month. The owner has been out of town and should be back next week. NEW MARKET TAX CREDITS: Mr. Robinson reported that the Redevelopment Authority met and formed the board that needed to be formed. The application for the New Market Tax Credits is on schedule. CONVENTION CENTER MANAGEMENT PROPOSAL: Mr. Lovan will add language to the Swenson Scope of Services in the Hunden Contract. This will satisfy Mr. Lake's questions. PROPERTY PURCHASE: Mr. Urban, Director of Planning and Zoning reported to the board that the offer of $200,000.00 for the 3 acres in the area of Frank's Steakhouse has been accepted. Mr. Urban stated that $185,000.00 was offered for the property but that the owner countered at $200,000.00. Mr. Urban said the city has entered into a 90 day period for response, alta survey and title search. BARRISTER PROPERTY: Mr. Robinson reported that the Redevelopment Department was reimbursed from TIF $119,000 for the Barrister Property expenses. Mr. Urban reminded the commissioners that the space must be occupied by April 1, 2009. A floor and walls need to be finished by that time. Mr. Reinert made a motion to authorize the staff up to $100,000 to complete the area and make ready to occupy as a vanilla box. If the cost exceeds this amount the commissioners will need to approve the additional amount. Mr. Lake seconded. Motion passed unanimously. COMMUNICATION: The commissioners feel that they need better communication between themselves and the staff. The use of e-mail more would be one way. There were also suggestions on how to make the meetings more efficient. GRANT WRITER REPORT: Ms. Stevens gave a summary of the Grant Writer Report. See attached copy. ADJOURNMENT: Mr. Stevens asked if there was any additional business. Hearing none Mr. Spence made a motion to adjourn the meeting. The meeting was adjourned at 8:00 PM. APPROVED: Robert Stevens, President 4