HomeMy WebLinkAbout11-23-2009CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF NOVEMBER 23, 2009
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Monday,
November 23, 2009, at 3:00 P.M.
Mayor Galligan called the meeting to order. Board Members Bill Saegesser, Dale
Orem, and Mayor Tom Galligan were present. Also present were Board Attorney Scott
Lewis, Sewer Superintendent Len Ashack, Assistant Superintendent Lori Kearney, City
Engineer Bob Miller, Jorge Lanz representing Jacobi, Toombs and Lanz, Mark Sneve and
John Hereford representing Strand Associates, Patti Yount representing Bernardin
Lochmueller, and Deputy Clerk Treasurer Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3-0.
"The minutes of October 22, 2009 and November 6, 2009 were presented for
approval. Board Member Orem made the motion to approve the minutes as corrected,
(October 22 - pg. 3 change Mayor Orem to Mayor Galligan and November 6 -page 2
change Superintendent Saegesser to Superintendent Ashack) second by Board Member
Saegesser, passing on a vote of 3-0.
The claim list was presented for approval. Following discussion of the claims,
Board Member Orem made the motion to approve the claim list as presented, second by
Board Member Saegesser, passing on a vote of 2-0-1. Mayor Galligan abstained.
Jorge Lanz recommended accepting the bid from Excel Excavating, Inc. for the
Walnut Street CSO Outfall Pipe Replacement Job No. 0997 as bid with the additional
$21,000 for the fusing of pipe, for a total of $427,489.00. Board Member Saegesser
made the motion to ratify the award of the bid to Excel Excavating for the Walnut Street
CSO Outfall Pipe Replacement Job No. 0997 and the notice to proceed, second by Board
Member Orem, passing on a vote of 2-0-1. Mayor Galligan abstained.
Attorney Lewis reviewed the Ewing Lane Pump Station And Force Main Mutual
Release Of Contractual Agreement between MAC Construction & Excavating, Inc. and
the Jeffersonville Sewer Board. Attorney Lewis has added one sentence as requested by
MAC Construction. Board Member Orem made the motion to approve the agreement as
presented, second by Board Member Saegesser, passing on a vote of 3-0.
Mark Sneve presented City of Jeffersonville LTCP CSO Abatement Alternative
Strategy extensively reviewing all sections and attached graphs. He believes the
alternatives are more expensive than the EPA expects the City to afford. The planning
team will meet Wednesday at 11:30 A.M. at the plant. The Board Members are welcome
to attend. Board Member Saegesser asked if once submitted to EPA is there a time
certain`? Superintendent Ashack feels it could be looked at for a year.
Financial Advisor Bill Mattingly arrived at 4:05 P.M. Advisor Mattingly
reviewed the September financial statements. Board Member Saegesser suggested
having Superintendent Ashack review the statements prior to the meeting.
Superintendent Ashack reported when the Judge signs the Consent Decree the
clock starts. With regard to the Guaranteed Maximum Savings Program, Board Member
November 23, 2009 2
Saegesser feels the cart is being put before the horse. His question is what are we doing
with the North plant, and are we going to do a new PER? Jorge Lanz asked Don Wilson
to prepare a proposal regarding the Guaranteed Maximum Savings Program. Jorge Lanz
then reviewed the history of the $15,000,000 number from 2005. Board Member
Saegesser is concerned for staying within that budget. Board Member Saegesser asked
Don Wilson to read the Belmont Report. Mayor Galligan wants the cheapest plant and
operation.
Following discussion, the decision was made to hold the next Board meeting on
Thursday, December 10, 2009 at 3:00 P.M.
Superintendent Ashack and Board Member Orem met with the 506 East Market
resident regarding negations. Negotiations regarding the claim for 325 Mechanic are
ongoing.
Board Member Saegesser received a pending settlement deal regarding River
Ridge today. A Bingham McHale bill will be presented at the next meeting.
Board Member Saegesser made the motion to approve the Sewer Billing
Adjustments dated November 13, 2009 in the amount of $6,57384 as presented, second
by Board Member Orem, passing on a vote of 3-0.
Board Member Saegesser made the motion to adjourn at 5:00 P.M., second by
Board Member Orem, passing unanimously.
Tom Galligan, Mayor
~_
Dale Orem, Member
Bill Saegesser, Me
A"I'TEST:
Pegg ilder, Clerk Treasurer