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Home My WebLink About09-12-2005 SpecialI '. ~'~ JEFFERSONVILLE REDEVELOPMENT COMMISSION SPECIAL MEETING MINUTES September 12, 2005 The Jeffersonville Redevelopment Commission held a Special Meeting, Monday September 12, 2005 at 5:30 PM in the Mayor's Office, on the Fourth Floor of the City County Building, 501 E. Court Avenue, Jeffersonville, Indiana. The following were present: Nathan Samuel, President Tracy Farrell, Secretary/Treasurer Mark Pearson, Vice President John Perkins, Commissioner Kyle Williams, Commissioner Staff: Barry Cahill, Executive Director of Redevelopment Mary Sue Ellenbrand, Assistant to the Director Kathy Haller, Consultant Les Merkley, City Attorney Chester Hicks, Director of Planning and Zoning GUEST: Kent Arnold, Jeffersonville Towne Center JEFFERSONVILLE TOWNE CENTER: Mr. Kent Arnold of the Jeffersonville Towne Center reported that they have started moving dirt. The foundation for the Cinema's will be poured in the next three weeks. Ground will be broken in December for the retail stores. The stores should be open by Fa112006. CLAIMS: Mr. Cahill presented the following claims: Claim #1 - $55,297.00 for E. H. Construction for Pay Request No. 1 Claim #2 - $247,402.00 for E. H. Construction for Pay Request No. 2 Mr. Perkins made a motion to approve Claims 1 and 2 for E. H. Construction. Ms. Farrell seconded. Motion carried. Claim #3 - $85,000.00 for Keystone TIF - Koetter Claim #4 - $125,000.00 for Vogt Valve TIF -Indiana Port Commission Claim #5 - $50,000.00 for Beth Nova -Indiana Port Commision Claim #6 - $286,910.00 for Falls Landing TIF -Republic Bank Mr. Perkins made a motion to approve Claims 3 through 6. Ms. Farrell seconded. Motion carried. Mr. Cahill presented a claim for $6,315.00 to Jacobi, Toombs and Lanz for the Jefft~oat Grant. Mr. Perkins made a motion to approve the claim for Jacobi, Toombs and Lanz. Mr. Pearson seconded. Motion carried. Mr. Cahill presented aclaim-for $972.00 for City Securities, this claim is for the securities for the City Hall bond. Mr. Pearson made a motion to approve the claim for City Securities. Ms. Farrell seconded. Motion carried. CITY HALL: Mr. Cahill presented Change Order #1 executed by the contractor and Mayor. The amount of the Change Order is $21,042.00 and is for the following: Additional sawing of concrete and asphalt that was an unforeseen condition under the floor slab. Removal and disposal of all existing MEP at Site. Time and Material Cost to Revise Roof Cricket after demo revealed unforeseen conditions Additional sheet metal and standing seam roofing to close building Replace defective roof sheathing per contract Mr. Perkins would like to have the architect contact the commissioners before a claim is submitted and explain the change orders. Mr. Perkins will send a letter or contact the architect and have the change orders explained. The commissioners would also like to have the change orders approved by them before the architect approves them. Mr. Perkins made a motion to approve the Change Order No. 1. Ms. Farrell seconded. Motion carried. Mr. Samuel reported that Mr. Grooms, President of the City Council, asked for the following changes to the City Council offices in City Hall. The Mayor and the City Council are in agreement. The following changes will be made. 1. Move wall in unassigned office 2. Remove wall in future council office 3. Move door in future council office Mr. Pearson made a motion to approve changes made to the City Council offices. Ms. Farrell seconded. Motion carried. 2 KATHY HALLER'S CONTRACT: Ms. Farrell reported that she and Ms. Haller had met to finalize Ms. Haller's contract. The following changes have been made to the contract: 1. Ms. Haller will receive $40.00 per hour. 2. All work must be done during regular work hours in the office. 3. There will be no set hours for Ms. Haller to work. 4. Each department will be billed for any work Ms. Haller does for them. 5. There will be no administration hours. 6. All out of town travel must be approved by Mr. Cahill prior to Ms. Haller's leaving. Mr. Pearson made a motion to approve Ms. Haller's contract.. Mr. Williams seconded. Motion carried. ADJOURNMENT: Mr. Samuel asked if there were additional business. Hearing none Mr. Williams made a motion to adjourn the meeting. The meeting was adjourned at 7:10 PM. APPROVED: