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HomeMy WebLinkAbout06-20 & 6-29-2005 SpecialJEFFERSONVILLE REDEVELOPMENT COMMISSION SPECIAL MEETING MINUTES June 20, 2005 June 29, 2005 The Jeffersonville Redevelopment Commission held a Public Hearing and Special Meeting, Monday, June 20, 2005 at 4:30 PM in the Mayor's Office of the City County Building, 501 E. Court Avenue, Jeffersonville, Indiana. The following were present: Mark Pearson, Vice President STAFF: Mary Sue Ellenbrand, Assistant to the Director Les Merkley, City Attorney ABSENT: Tracy Farrell, Secretary/Treasurer Kyle Williams, Commissioner Nathan Samuel, President John Perkins, Commissioner CALL TO ORDER: Mr. Pearson called the Public Hearing to order at 4:35 PM. Mr. Pearson opened the Public Hearing to consider an amendment to the Declaration Resolution and Plan to add the construction and renovation of the city hall to the plan. Due to there not being a quorum Mr. Pearson recessed the public hearing until June 29, 2005 at 5:30 PM in the Third Floor Conference Room. June 29, 2005 Mr. Samuel called the Public Hearing and regular meeting of the Jeffersonville Redevelopment Commission to order at 5:33 PM The following were present: Nathan Samuel, President Mark Pearson, Vice President Tracy Farrell, Secretary/Treasurer John Perkins, Commissioner Staff: Barry Cahill, Executive Director of Redevelopment Kathy Haller, Consultant Mary Sue Ellenbrand, Assistant to the Director Les Merkley, City Attorney Guests: Breck Jones, Son Properties Brian Forest, Son Properties John Rulketter, Son Properties Mayor Rob Waiz Alex Davis, Reporter for the Courier Journal PUBLIC HEARING: Mr. Merkley presented Resolution R-06-2005. RESOLUTION AMENDING THE RESOLUTION OF THE JEFFERSONVILLE REDEVELOPMENT COMMISSION ENTITLED "DECLARATORY RESOLUTION OF THE JEFFERSONVILLE REDEVELOPMENT COMMISSION". This Resolution amends the Declaratory Resolution and the Plan to include the renovation and construction of the city hall in the Plan. Due to there not being a quorum at the June 22, 2005 Public Hearing the Hearing was continued until this meeting. There was no public comment. Mr. Perkins made a motion to approve Resolution R-06-2005. Mr. Pearson seconded. Motion carried unanimously. Mr. Merkley reported that City Hall would have to be carved out of the current lease arrangement. He passed out copies of the amendment to the current lease and a reciprocal easement maintenance agreement. Mr. Perkins made a motion to approve an amendment to the current lease with a correction to paragraph 3.7. The paragraph should read "Tenant shall be responsible for paying those property taxes, if any, which are due on the Premises during the Term of the Lease". Ms. Farrell seconded. Motion passed unanimously. Mr. Merkley passed out copies of the Reciprocal Easement and Maintenance Agreement. The changes made are: 1. Paving. Apply finished asphalt surface with 90% occupancy or 2 years from time of execution of agreement or whichever comes first. 2. Language inserted in paragraph 3 to read "Notwithstanding anything contained herein to the contrary, JDR and its related staff, employees, agents, guests and invitees shall be provided free and reasonable access to the JDR Property at all times. 2 3. Section 12.6 conflict. Should a conflict arise between the Lease (as amended by the First Amendment to Lease) and the Agreement, the terms of the Lease shall control. Mr. Pearson made a motion to approve the Reciprocal Easement and Maintenance Agreement with the above changes. Mr. Perkins seconded. Motion carried unanimously. Mr. Merkley then presented a Transfer and Redemption of Membership Units. This document approves the Department of Redevelopment hereby assigns, transfers and conveys to Quartermaster Station, LLC, an Indiana limited liability company 424 units of the membership interests of Company, standing in its name on the books of the Company and in the Company's Operating Agreement, and does hereby irrevocably constitute and appoint the Company's Manager to redeem and cancel such membership interests on the books of the Company and to amend the Company's Operating Agreement to reflect such transfer. Mr. Pearson made a motion to approve the transfer and redemption of 424 shares for the Center Building of Quartermaster Station. Ms. Farrell seconded. Motion passed unanimously. Mr. Merkley then presented a Waiver of Condition to Sell Membership Shares and Acceptance of Leases. This document approves the Jeffersonville Redevelopment Department to elect to retain its 226 membership shares of Company as a `Condition to Option closing' as defined in the Amendment. The JDR also hereby approves all leases attached hereto in Exhibit A, which represent all leases at the Premises, which have been signed by Tenant on or before today's date, which is that date the last of the conditions set forth in Subsection 2.1 A through D of the Amendment have been satisfied. Mr. Perkins made a motion to approve the Waiver of Condition to Sell Membership Shares and Acceptance of Leases. Ms. Farrell seconded. Motion passed unanimously. Mr. Merkley then presented the `First Amendment to Memorandum of Lease'. This document is amending the Lease to redefine the term "Premises," and (ii) Landlord's grant Tenant an option to purchase the "Premises." The parties now desire to amend the Memorandum to incorporate the changes set forth above. Mr. Perkins made a motion to approve the First Amendment to Memorandum of Lease. Mr. Pearson seconded. Motion passed unanimously. 3 SIGNING OF FINAL INSPECTION PAPERS: Mr. Tom Schellenberg of Jacobi, Toombs and Lanz presented the final inspection papers for the Veteran's Parkway Project. Mr. Samuel and Mr. Pearson signed the papers. UPDATE ON TUBBY' S BUILDING: Mr. Perkins reported that he has received concerns from three different citizens concerning Tubby's building at 220 Spring Street. Mr. Perkins feels Mr. Muncy has had ample time to work on the building. Mr. Perkins and Mr. Merkley feel the best procedure to take would be to let the Board of Public Works initiate eminent domain for the property. If the Board of Public Works does not take action on the property the Redevelopment Commission will take action. Mr. Perkins made a motion to ask the Board of Public Works to initiate eminent domain for the property at 220 Spring Street. If the Board of Public Works does not take action the Redevelopment Commission will take action. Mr. Pearson seconded. Motion passed unanimously. ELK'S BUILDING PROJECT: Mr. Perkins reported that the windows on the Spring Street side of the building have been installed. Mr. Perkins will meet with the developers after July 4 to see how the project is developing. MINUTES: Mr. Samuel asked if there were any additions or corrections to the minutes of the June 15, 2005 meeting. Hearing none Mr. Samuel made a motion to approve the June 15, 2005 minutes. Mr. Pearson seconded. Motion passed unanimously. CLAIMS: Mr. Cahill presented claims for June 2005 totaling $7,415.89. Mr. Cahill asked approval to pay Mr. Larry Wilder, Attorney for the Bridgeview case, $2,366.00. This is for his time working on the case. Ms. Farrell made a motion to approve the June 2005 claims and a claim for Mr. Larry Wilder. Mr. Pearson seconded. Motion passed unanimously. TREASURER'S REPORT: Mr. Cahill presented the Treasurer's Report. Total Assets and Liability amount to $2,773,914. Ms. Farrell made a motion to approve the Treasurer's Report. Mr. Pearson seconded. Motion passed unanimously. 4 TENTH AND WALNUT STREET PROPERTY: The Request for Proposal will be published in the Evening News on July 1 and July 8. The Proposals will be due July 22, 2005. The price paid for the property was $5,000.00. PEARL AND MAPLE STREET UPDATE: Mr. Merkley announced the Urban Enterprise Association would purchase the Pearl and Maple Street property. The Redevelopment Commission will not be involved. MED VENTURE BOND: Mr. Samuel passed out copies of options for the MedVenture Bond. This was information for the Commissioners to look over. PROJECT UPDATE REPORT: Ms. Haller submitted a grant for $195,000 to DNR for Land Water Conservation Funds for Bob Hedge Park. On July 8, 2005 the application for the Ken Ellis Grant will be submitted. Ms. Haller also submitted a $700,000 grant for the Fire Department. This would help hire seven new firemen. NEXT MEETING: The next meeting will be held Thursday, July 28, 2005 at 5:30 PM in the Mayor's Fourth Floor Conference Room. ADJOURNMENT: Mr. Samuel asked if there were any additional business. Hearing none Mr. Pearson made a motion to adjourn the meeting. The meeting was adjourned at 6:30 PM. APPROVED: 5