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HomeMy WebLinkAbout10-22-2009CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF OCTOBER 22, 2009 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, October 22, 2009, at 3:00 P.M. Mayor Galligan called the meeting to order. Board Members Bill Saegesser, Dale Orem, and Mayor Tom Galligan were present. Also present were Board Attorney Scott Lewis, Sewer Superintendent Len Ashack, Assistant Engineer Andy Crouch, Financial Advisor Bill Mattingly, Jorge Lanz and Josh Hillman representing Jacobi, Toombs and Lanz, Mark Sneve representing Strand Associates, Patti Yount representing Bernardin Lochmueller, and Deputy Clerk Treasurer Barbara Hollis. Board Member Orem made the motion to approve the agenda with the addition of Brenda Estes, second by Board Member Saegesser, passing on a vote of 3-0. The minutes of October 8, 2009 were presented for approval. Board Member Orem made the motion to approve the minutes as corrected, second by Board Member Saegesser, passing on a vote of 3-0. The claim list was presented for approval. It was requested that a claim for a refund to Betty Partridge in the amount of $1,347.14 and Mac Construction in the amount of $26,804.73 be considered in addition to the list, as well as a claim to Mac Construction in the amount of $412,250.08 from SRF Funds. Following discussion of the claims, Board Member Orem made the motion to approve the claim list as presented, as well as the additional claims and the SRF claim, second by Board Member Saegesser, passing on a vote of 3-0. Ms. Brenda Estes, 1516 Sportsman Drive appeared before the Board reviewing flooding on Sportsman Drive. Water congregates in the front of her house. Ms. Estes presented pictures of the flooding. Mayor Galligan said a bigger pipe and a double catch basin need to be put in, if allowed to go on the property. Mayor Galligan said there is a huge problem in the area. Assistant Crouch will work with Ms. Estes. Mayor Galligan will get back with Ms. Estes. There is need for a plan. Ms. Melissa Woods of River Hills presented and explained Community Focus Fund Grant Agreement CF-08-213 EDS # A 192-9-CF-08-213 Amendment # 1. Following discussion Board Member Orem made the motion to approve the agreement in the amount of $25,000 as presented, second by Board Member Saegesser, passing on a vote of 3-0. Jorge Lanz reported Mac Construction ran into a fiber optic line in the way of the New Chapel sewer project. Josh Hillman said the alignment has been adjusted. The rates are higher than the original rates. Mayor Galligan will go with the original numbers, saying this is absurd. The City does not have to deal with contractors like that. Board Member Saegesser told a Mac Construction representative to take back the message that the project adjustment will be no more than $80,000. If it is.more Mac Construction will be omitted from future bidding. Mayor Galligan may give up today; he will not give up again. Mayor Galligan also said that if that is the way you want to plan, get another City. October 22, 2009 2 Jorge Lanz initiated discussion with regard to the Ewing Lane Pump Station and Force Main project. Mayor Galligan said he does not want to do directional drilling. Jorge Lanz explained the advantages. Mayor Galligan explained his concerns. Jorge Lanz said it could be done. Attorney Lewis said if the method is changed it is not fair to other bidders. Jorge Lanz gave an update as he has talked with Shrewsberry. Mark Sneve reviewed the LTCP SCO Abatement Alternative Strategy. Mayor Galligan noted an alternative is an additional lift station. Superintendent Ashack would like to add T&C Contractors to the Walnut Street Sewer Emergency Repair list, and recommends not inviting Mac Construction. Board Member Saegesser made the motion to remove Mac Construction from the list and add T&C Contractors, second by Board Member Orem, passing on a vote of 3-0. Superintendent Ashack noted the need for consistency regarding private laterals. He requests consideration of a policy. Attorney Lewis recommends adopting a policy and asking the Council to add it to the Ordinance. Mayor Galligan noted the need to set a fee for the City to do the work, recommending $4,500. The need for a permit was discussed. Board member Saegesser suggested requiring a licensed plumber. Mayor Galligan said Superintendent Ashack is to make recommendations for the 2010 Salary Ordinance. Superintendent Ashack is working on negotiations on 506 East Market. Superintendent Ashack then explained options regarding repair or replacement options for pumps. Pump cavitations and grit are problems. Board Member Saegesser made the motion to purchase two new pumps, second by Board Member Orem, passing on a vote of 3-0. Superintendent Ashack said liens are not being certified. Attorney Lewis is curious why. Bill Mattingly said pre-lien letters are sent giving 30 days to pay. Attorney Lewis and Superintend Ashack will get together with the billing department. Bill Mattingly said payment arrangements are being made. The BAN was reviewed. Superintendent Ashack noted all odor controls are in place. Attorney Lewis has been working with City Council Attorney Greg Clark on the rate Ordinance. It will be introduced November 2, 2009. The Council would like Superintendent Ashack, John Seever, Attorney Lewis, and the Board members at a workshop. Board Member Saegesser said the River Ridge Board is not going to do anything with regard to the North Wastewater Treatment plant. The lease will not be renewed if the radius is not changed. Mayor Galligan asked Attorney Lewis to write a letter asking for a definite date to proceed with plans. If a guarantee date of August 2010 is not made, the City will request reimbursement for costs and go somewhere else. Board Member Saegesser made the motion to approve the adjustments in the amount of $2,933.07, second by Board Member Orem, passing on a vote of 3-0. Bill Mattingly presented the Statement Of Revenues, Expenses, And Other Changes In Net Assets. Board Member Orem asked is there is overspending for income. Bill Mattingly replied "yes". Mayor Galligan gave a Springdale update. He also noted the Market and Mulberry interceptor is fixed. October 22, 2009 GQ,,.~~ Ate Board Member ( made the motion to adjourn at 5:08 P.M., second by Board Member Saegesser, passing unanimously. Tom Galligan, Mayor Dale Orem, Member Bill Saegesser, Me e ATTEST: Peggy ilder, Clerk Treasurer