HomeMy WebLinkAbout11-06-2009CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF NOVEMBER 6, 2009
"I'he Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Friday, November
6, 2009, at 3:00 P.M.
Mayor Galligan called the meeting to order. Board Members Bill Saegesser and
Mayor Tom Galligan were present. Also present were Board Attorney Scott Lewis,
Sewer Superintendent L,en Ashack, Assistant Superintendent Lori Kearney, City
Engineer Bob Miller, Assistant City Engineer Andy Crouch, Finance Officer Bill
Mattingly, Billing OfCce Manager Bruce Wright, Jorge Lanz and Josh Hillman
representing Jacobi, "Toombs and Lanz, Mark Sneve and John Hereford representing
Strand Associates, Patti Yount representing Bernardin Lochmueller, John Seever
representing Umbaugh, and Steve Keiber representing IIDR/Quest, and Deputy Clerk
"Treasurer Barbara Tfollis.
Board Member Saegesser made the motion to approve the agenda as presented,
second by Mayor Galligan, passing on a vote of 2-0.
'The claim list was presented for approval. Following discussion of the claims,
Board Member Saegesser made the motion to approve the claim list with the denial of the
claim to the City of Jeffersonville in the amount of $200,000, second by Mayor Galligan,
passing on a vote of 2-0.
Josh Hillman opened the sealed bids for Job No. 0997, Walnut Street CSO Outfall
Replacement as follows:
Bowen Engineering - $587,400
Excel Ixcavating - $427,489, deduct of $21,000 - $406,489
Pace Contracting - $637,000, deduct of $30,000 - $607,000
The engineer's estimate is $387,000. Board Member Saegesser made the motion to take
the bids under advisement, second by Mayor Galligan, passing on a vote of 2-0.
Jorge Lanz reviewed Jeffersonville Sanitary Sewer Projects Status Report dated
November 6, 2009. following discussion of Job ~#07121, Ewing Lane P.S. Replacement
& F.M. Relocation, Mayor Galligan made the motion to pass the mutual agreement with
Mac Construction & Excavating to cancel the contract so the project may be re-bid with
additional items such as the stand-by power generator, second by Board Member
Saegesser, passing on a vote of 2-0. Board Member Saegesser then made the motion to
add the items needed and go out for bids, second by Mayor Galligan, passing on a vote of
2-0. At the conclusion of discussion regarding Job ~t~0801 to 0815, 2007 Annexation urea
Sewer Extension Projects, Board Member Saegesser made the motion to authorize Jacobi
Toombs and Lanz to advertise for bids for the Salem-Noble Road Sewer Project, and to
request quotes for Old Tay Sewer Project, second by Mayor Galligan, passing on a vote
oI~ 2-0.
Mark Sneve presented City of Jeffersonville Sewer Board Summary of Ongoing
Projects, Strand Associates, Inc., dated November 6, 2009, with the financial progress
update through September 30, 2009 attached. John Hereford presented the Draft LTCP
Alternative Evaluation. Board Member Saegesser questioned the alternative with ability
November 6, 2009 2
to pay. Mayor Galligan asked John Seever for a recommendation of the maximum
amount of funding. Board Member Saegesser is uncomfortable giving alternatives to the
EPA knowing they cannot he afforded. John Hereford noted the canal project is
progressing nicely.
Steve Keiber reported the Wastewater Treatment Plant 50% expansion is in the
"punch list" stage.
Director Wright presented the adjustments in the amount of $6,535.26. Board
Member Saegesser made the motion to approve the adjustments as presented, second by
Mayor Galligan, passing on a vote of 2-0.
Mayor Galligan made the motion to approve the IOCA draw for Mac
Construction, second by Board Member Saegesser, passing on a vote of 2-0.
John Seever presented a Summary of the 2005 Construction Account Analysis,
proposing the refunding of bonds. Following all discussion, Board Member Saegesser
made the motion to authorize H. J. Umbaugh & Associates to prepare the necessary
paperwork for the refunding of the 1998 bonds for presentation to the City Council in
llecembcr, second by Mayor Galligan, passing on a vote of 2-0.
Superintendent Ashack presented and reviewed the plan for Private Sewer Lateral
Maintenance Program and Options. Mayor Galligan has no problem with the line to the
property line; he has a problem with the line from the property line to the house.
Superintendent Ashack asked what the policy is for fixing the line from the main to the
property line. Mayor Galligan said the city does the repair. Superintendent Ashack is
trying to be clear about responsibility. Board Member Saegesser made the motion to
approve the policy that the lateral from the main to the house is the property owner's
responsibility, second by Mayor Galligan, passing on a vote of 2-0.
Superintendent Ashack reviewed a proposal from The Hutchins Group regarding
manhole rehabilitation. The cost per manhole is $1,200 fora 10-manhole minimum, and
$1,050 per manhole for 25 or more awarded at one time. Superintendent Ashack was
impressed with the demonstration. Board Member Saegesser asked about buying the
equipment and doing this in-house. At the conclusion of all discussion, Board Member
Saegesser made the motion to authorize Superintendent Ashack to have the Hutchins
Group repair 10 manhole seco~d by Mayor Galligan, passing on a vote of 2-0.
Superintendent ~ s ".`. noted the negations regarding 506 East Market have
reached an impasse.
Patti Yount presented and reviewed the Bernardin Lochmueller & Associates, Inc.
Jeffersonville Monthly Progress Report No. 3, dated November 6, 2009,
Attorney Lewis reminded all the EMC trial is set for December 2, 3, 4, 7, and 8,
2009.
Officer Mattingly asked about the delinquent customer contracts. He was told
liens must be certified. Attorney Lewis will meet with Director Wright.
Mayor Orem made the motion to adjourn at 5:25 P.M., second by Board Member
Saegesser, rising a ni 51 .
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`Tom Galligan, Mayor
November 6, 2009
Dal C r , Me er
Bill , aegesser, Member
A'I"TF,S"1,:
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Peggy ilder, Clerk Treasurer