HomeMy WebLinkAbout10-08-2009CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF OCTOBER 8, 2009
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, October
8, 2009, at 3:00 P.M.
Mayor Galligan called the meeting to order. Board Members Bill Saegesser, Dale
Orem, and Mayor Tom Galligan were present. Also present were Board Attorney Scott
Lewis, Sewer Superintendent Len Ashack, Assistant Superintendent Lori Kearney, City
Engineer Bob Miller, Sewer Collection Office Director Bill Mattingly and Bruce Wright,
Jorge Lanz and Josh Hillman representing Jacobi, Toombs and Lanz, Mark Sneve and
John Hereford representing Strand Associates, Patti Yount representing Bernardin
Lochmueller, John Seever representing Umbaugh, and Steve Keiber representing
HDR/Quest, and Deputy Clerk Treasurer Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3-0.
The minutes of September 18, 2009 were presented for approval. Board Member
Orem made the motion to approve the minutes as presented, second by Board Member
Saegesser, passing on a vote of 3-0.
The claim list was presented for approval. Bingham and McHale will be called
and asked not to do any work without authorization. Following much review and
discussion, Board Member Orem made the motion to approve the claims as presented,
second by Board Member Saegesser, passing on a vote of 3-0. It was requested that a
claim payable to Mack Construction for pay application #2 for the New Chapel Sewer
Project be considered. Board Member Saegesser made the motion to approve the claim
payable to Mac Construction pending receipt of IOCRA Grant funds, second by Board
Member Orem, passing on a vote of 3-0.
Jorge Lanz presented and reviewed Jeffersonville Sanitary Sewer Projects Status
Report -October 8, 2009. Following review of Job #8708S, TSPS Improvements, Board
Member Saegesser made the motion to accept the Jacobi, Toombs, and Lanz
recommendation to execute VS Engineering Contract, limiting the Notice To Proceed to
Task 1-Preliminary Design Analysis, second by Board Member Orem, passing on a vote
of 3-0. The plan for Job #07121, Ewing Lane P.S. Replacement & F.M. relocation is to
be looked at again. Jorge Lanz recommended change order # 1 for Job #0820, 10th Street
Interceptor Rehabilitation. Board Member Saegesser made the motion to approve
Change Order-Extra Work Agreement No. 1 for Job No. 0820, Tenth Street Interceptor
Rehabilitation, Insituform Technologies USA, Inc. Contractor, second by Board Member
Orem, passing on a vote of 3-0. With regard to CSO #007, Mayor Galligan noted to all
engineers, look at streets and curbs. Curbs to not need to be taken from sewer. Curbs
need to be taken care of. Projects need to be done right. Josh Hillman reviewed Change
Order #1, Job #0818 CSO #007 Combined Sewer Separation Project, Excel Excavating in
the amount of $31,312.92. Following discussion, Board Member Saegesser made the
motion to approve change order #1 for CSO #007, second by Board Member Orem,
passing on a vote of 2-0-1. Mayor Galligan abstained. Greg Miller and Josh Hillman
October 8, 2009 2
reviewed the situation regarding change order #2 for CSO #007, Combined Sewer
Separation Project with Excel Excavating. Mayor Galligan said a better job has to be
done up front. The amount of the unknown is expensive. We have to get rid of the
unknown. Jorge noted the increasing scope of the project. Following all discussion,
Board Member Saegesser made the motion to approve Change Order #2 for CSO #007
Combined Sewer Separation Project, Excel Excavating in the amount of $148,389.49,
second by Board Member Orem, passing on a vote of 2-0-1. Mayor Galligan abstained.
Following discussion of the Watson/New Chapel Sewer Project (Annex Area C-3)
project awarded to MAC Construction price adjustment for S.R. 62 Alignment request,
Board Member Saegesser made the motion to authorize to proceed with time and material
not to exceed a total cost of $80,000, based on engineers approval, second by Board
Member Orem, passing on a vote of 3-0. Board Member Orem made the motion to
approve the Jacobi, Toombs and Lanz Design and Construction Observation agreement
for Job #0965 Spring Street P.S. Interceptor Rehabilitation project not to exceed $35,000,
second by Board Member Saegesser, passing on a vote of 3-0. Following review, Board
Member Saegesser made the motion to execute the contract with HDR for engineering
design of 50 MGD expansion at the Downtown WWTP, second by Board Member Orem,
passing on a vote of 3-0. Jorge Lanz has reviewed Job #0997, Walnut Street CSO Sewer
Replacement. Attorney Lewis has reviewed a memorandum and IC 36-1-12-9 regarding
the declaring of an emergency. Jorge Lanz noted the need to find the end of the pipe in
the bottom of the Ohio River. Input is needed. Following discussion, Board Member
Orem made the motion to declare an emergency under IC36-1-12-9 for the Walnut Street
CSO Outfall Sewer, inviting Hall Contracting, Excel Excavating, MAC Construction,
Bowen, Pace and Gohmann to submit quotes, second by Board Member Saegesser,
passing on a vote o 3-0.
John Hereford of Strand presented and reviewed City of Jeffersonville Sewer
Board Summary of Ongoing Projects, October 8, 2009.
Steve Keiber of HDR/Quest gave a status review.
John Seever of Umbaugh presented and reviewed a proposed timetable and an
updated Sewage Works Financial Analysis, Proposed Improvement Projects. Contact is
to be made with City Council Attorney Greg Clark regarding the Bond Ordinance. The
recommended rate increase is now at 107''/z% to 108%. John Seever thanked the Board
for the BAN help.
Superintendent Ashack recommends a backwater valve installation policy. Mayor
Galligan said $200 needs to be added for equipment. Following discussion, Board
Member Saegesser made the motion to approve a policy of charging $565 for a four inch
valve and $665 for a six inch valve, second by Board Member Orem, passing on a vote of
3-0.
Mayor Galligan leaves at 5:15 P.M.
Engineer Miller has been receiving calls from the annexed area asking when
sewer connection is required. Jorge Lanz said connection has to be complete by
December 31, 2010.
Director Mattingly presented and reviewed the delinquency summary. Discussion
regarding liens followed.
Director Wright presented and explained the adjustments dated September 30,
2009 in the amount of $178,335.97. The adjustment for Kruncher's is $174,742.45.
October 8, 2009 3
Board Member Saegesser made the motion to approve the adjustments as presented,
second by Board Member Orem, passing on a vote of 2-0.
Superintendent Ashack reviewed a damage claim from Charles Duvall, 2308
Bishop Road in the amount of $3,694.59. The claim for the purchase of tools was
discussed. An exact amount will be presented at the next meeting. The monthly report
was presented. Superintendent Ashack has received quotes for pump repair. Following
discussion, Board Member Saegesser made the motion to authorize the repair of two
pump housings not to exceed $15,963.59, second by Board Member Orem, passing on a
vote of 2-0. Superintendent Ashack next requested approval to purchase a 44-inch
plotter, explaining the need. Board Member Saegesser then made the motion to authorize
the purchase of a plotter from Imagers Supply for $5,395, second by Board Member
Orem, passing on a vote of 2-0. Superintendent Ashack reviewed the need, and then
requested authorization for the installation for electric cantilever slide gates and openers
for Pennsylvania Avenue. Board Member Saegesser made the motion to approve the
purchase as requested from Cardinal Fence not to exceed $8,925, second by Board
Member Orem, passing on a vote of 2-0.
Following review Board Member Orem made the motion to allow $3,441.51 to
Charles Duvall of 2308 Bishop Road for damages, second by Board Member Saegesser,
passing on a vote of 2-0.
A discussion regarding chemicals and odors followed.
Patti Yount said the City of Evansville negotiations have stopped. A Federal
lawsuit has been filed. Patti Yount noted Don Wilson will have a preliminary report on
SEP by the end of next week. The pretreatment agreement between industry and
municipality audit has been done, and it is "not going to pretty". There is need for an
ordinance.
Board Member Orem made the motion to adjourn at 5:52 P.M., second by Board
M m aegess p s' nanimously.
om Galligan, Mayo
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Dale Orem, Member v
Bill Saegesser, Me
ATTEST:
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Peg ilder, Clerk Treasurer