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HomeMy WebLinkAbout09-18-2009CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF SEPTEMBER 18, 2009 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Friday, September 18, 2009, at 1:30 P.M. Mayor Galligan called the meeting to order at 1:40 P.M. Board Members Bill Saegesser, Dale Orem, and Mayor Tom Galligan were present. Also present were Board Attorney Scott Lewis, Sewer Superintendent Len Ashack, Assistant Superintendent Lori Kearney, City Engineer Bob Miller, Assistant City Engineer Andy Crouch, Sewer Collection Office Director Bruce Wright, Josh Hillman representing Jacobi, Toombs and Lanz, Mark Sneve representing Strand Associates, and Deputy Clerk Treasurer Barbara Hollis. Board Member Orem made the motion to approve the agenda as presented, second by Board Member Saegesser, passing on a vote of 3-0. The minutes of September 3, 2009 were presented for approval. Board Member Saegesser made the motion to approve the minutes as corrected, second by Board Member Orem, passing on a vote of 3-0. The claim list was presented for approval. It was requested that a claim for a refund to Laura Jones for $213.00, a claim to Mac Construction in the amount of $99,88.60 and a claim to Mac Construction Retainage in the amount of $11,098.19 be considered in addition to the list. Following discussion of the claims, Board Member Orem made the motion to approve the claim list as presented, as well as the additional claims, second by Board Member Saegesser, passing on a vote of 3-0. Superintendent Ashack reported that Mr. Petters' backflow preventor is working. Don Wilson of Bernardin, Lochmueller and Associates presented and reviewed exhibits regarding proposed locations for the North plant. All are waiting for a decision from River Ridge. Board Member Saegesser said the Board cannot wait for River Ridge to make a decision. He will attend the River Ridge meeting scheduled for Monday at 4:00 P.M. Director Wright presented and reviewed adjustments dated September 1, 2009 through September 15, 2009 totaling $5,710.49. Board Member Saegesser made the motion to approve the adjustments as presented, second by Board Member Orem, passing on a vote of 3-0. Director Wright said he is making do with the printers for now. John Hillman reviewed the bid tabulation report for the Spring Street Pump Station Sewer Rehabilitation Project, Job No. 0965. It is recommended Insituform be awarded the bid. Following discussion, Board Member Saegesser made the motion to award the bid to Insituform in the amount of $599,202.50 contingent upon receipt of the funds from the BAN, second by Board Member Orem, passing on a vote of 3-0. There are unforeseen circumstances with the CS07 separation. Bill Sanders with Heritage Engineering explained the problems in the area of Market Street, Mulberry, Pearl and the Floodwall. He is requesting to design new pieces. Board Member Orem asked about Carmen Industries and the house across the street. Josh Hillman will look at this and check with Clarksville. At the conclusion of all discussion, Board Member September 18, 2009 2 Orem made the motion to contract with Heritage Engineering with regard to outfall #7 not to exceed $10,000, second by Board Member Saegesser, passing on a vote of 3-0. Superintendent Ashack reviewed a service proposal from Gripp Incorporated. The annual contract amount is $19,980. At the conclusion of all discussion, Board Member Saegesser made the motion to approve the Gripp proposal for one year of maintenance of the flowmeters in the amount of $19,980, second by Board Member Orem, passing on a vote of 3-0. Superintendent Ashack noted an error on page 12, paragraph numbered 1. of the United States Of America, and The State Of Indiana v. The City Of Jeffersonville, Indiana Civil Action No. 4:09-ev-0125DFH-WGH complaint pertains to Evansville. There are two steps that need to be done. The rain garden plants need to be done before November 15, due to the weather. He is asking the Board to give Construction Solutions the go ahead to do the rain garden and the SEP for Preservation Park not to exceed $7,500. Board Member Orem made the motion to contract with Construction Solutions to design the SEP for Preservation Station not to exceed $7,500, and contract with Bernardin Lochmueller & Associates to design the SEP for River Ridge, not to exceed $9,000, second by Board Member Saegesser, passing on a vote of 3-0. Mayor Galligan explained the need for sampling and testing at the upper end of the proposed canal. Following discussion, Board Member Saegesser made the motion to contract with Construction Solutions for limited sampling and testing not to exceed $7,500, second by Board Member Orem, passing on a vote of 3-0. Superintendent Ashack reviewed a proposal from Construction Solutions with regard to TCLP testing. Board Member Orem made the motion to approve the Construction Solutions proposal for $4,100 regarding outfall sewer to Mill Creek, second by Board Member Saegesser, passing on a vote of 3- 0. Board Member Saegesser made the motion to have Strand Associates submit the Combined Sewer Overflow Long-Term Control Plan XPSWMN Calibration and Verification to the USEPA, second by Board Member Orem, passing on a vote of 3-0. John Hereford of Strand explained Amendment #4 to Task Order No. 5 Pursuant to Technical Services Agreement Dated March 7, 2005, and Task Order No. 09-01 for the Conceptual Design and Feasibility Study of Canal (Phase 1). Mark Sneve explained the difference in the two proposals. Board Member Saegesser does not understand the differences and the need for both. Mayor Galligan reviewed several options. Superintendent Ashack noted the need to share the costs between the City, Redevelopment, and Drainage. At the conclusion of all discussion, Board Member Orem made the motion to approve Amendment No. 4 not to exceed $100,000, second by Board Member Saegesser, passing on a vote of 3-0. Board Member Orem then made the motion to approve Task Order 09-01 to be shared equally with the Sanitary Sewer Board, Drainage and Redevelopment not to exceed $300,000 with the total to the Sanitary Sewer Board not to exceed $100,000. Mayor Galligan informed the Board the amended Salary Ordinance has passed on two readings. Board Member Saegesser asked Don Wilson if Green and Green is a company or a concept. To Don's knowledge it is more of a team. Board Member Saegesser has a problem if Bernardin Lochmueller is a part of it. Don Wilson will check to see if Green and Green is a legal entity. Mayor Galligan would like to know if there is an arm's September 18, 2009 3 length between Bernardin Lochmueller and Green and Green. Board Member Saegesser questions what the cost savings for design would be and where they get the number of pounds per hour. He does not understand the profit. Mayor Galligan believes the numbers are based on a regional operation. Board Member Saegesser reviewed what appears to be "miracles" in the report. Don ?? promised he will get answers. Board Member Saegesser asked if the plan allow for this process. Mayor Galligan asked if caught up front does the sludge increase? Don Wilson replied yes. Following further discussion, Mayor Galligan said he would like to see one in operation, or have some one see one in operation. Board Member Orem referred to Director Bill Mattingly's financial report. He is concerned for operating losses. Board Member Saegesser made the motion to adjourn at 4:04 P.M., second by Board 1ber Orey}~, gassi~}g unanimously. om Galligan, Mayor Dale Orem, Member Bill Saegesser, Membe ATTEST: Pegg der, Clerk Treasurer