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HomeMy WebLinkAbout06-08-2009Jeffersonville Parks Authority Meeting Minutes Monday, June 8, 2009 The Jeffersonville Parks Authority met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana, on Monday, June 8, 2009 at 7:00 P.M. Parks Authority Vice President Keith Fetz called the meeting to order at 7:00 P.M. Councilpersons Mike Smith, Keith Fetz, Connie Sellers, and Barbara Wilson are present. Also present are: Parks Superintendent Bob Manor, Events Coordinator Bev Knight, Planning and Zoning Director Jim Urban, Mayor's Executive Assistant Dana Young, and Deputy Clerk Treasurer Barbara Hollis. All stood for the pledge of allegiance to the flag led my Councilperson Sellers. The minutes of the April 13, 2009, and May 11, 2009 meetings were presented for approval. Councilperson Wilson made the motion to approve the April 13, 2009 minutes as presented, second by Councilperson Sellers, passing on a vote of 4-0. Councilperson Wilson made the motion to approve the Minutes of May 11, 2009 with the correction of the date, second by Councilperson Sellers, passing on a vote of 4-0. The claim lists were presented for consideration. Following discussion, Councilperson Sellers made the motion to reaffirm the claim lists dated May 14, 2009, and May 28, 2009, and approve the claim list dated June 4, 2009, second by Councilperson Wilson, passing on a vote of 4-0. Upon review of appropriations, it was noted the Park Special Non Reverting Fund (217 Fund) is now out of the red. Superintendent Manor presented estimates for the repair of the Nachand Fieldhouse roof. Councilperson Fetz would like to explore a more sustainable roof. There is a need to find out if the $20,000 insurance check has been received. Peggy Duffy said there might be as little as a 25% increase in cost for a green roof. Director Urban noted the desperate need for the roof. Energy stimulus money was discussed. At the conclusion of all discussion, Councilperson Wilson made the motion to recommend approval of the contract with Five Star Roofing in the amount of $78,637.50, pending financing and insurance reimbursement, second by Councilperson Sellers, passing on a vote of 4-0. Superintendent Manor noted the need for funding for the Aquatic Center drain replacement. Councilperson Smith made the motion to pay the Trident claim from the Rainy Day Fund, second by Councilperson Sellers, passing on a vote of 4-0 Superintendent Manor said a donation to the Joe Estes Basketball Camp will be made. He is in receipt of several appraisals. All is going good. A total of 31 pigs have been sold for the Pigpalooza. A zero tolerance has been set for the Aquatic Center. An officer is at the Aquatic Center. Councilperson Fetz noted all want a zero tolerance. No more problems have been reported at Bob Hedge Park. Assistant Dana Young reported nine responses to the Multi-Sport RFQ have been received. A selection will be made by the end of the week. Director Urban said a feasibility study would be done. A baseball camp idea was discussed, as well as a City- Partnership idea. The two projects need to be tied together. A trip is being planned to Cooperstown to look at the facility. June 8, 2009 Page 2 Director Bev Knight stated many reasons explaining why she is not in favor of moving River Stage. Director Manor agrees and has talked to Mayor Galligan. Director Manor reviewed the summer programs. An All Sports Camp is being held at Jeff High. Director Knight reviewed the River Stage opening weekend. She gives praise to all who have helped, as they have gone above and beyond. She reviewed the advertising. There are 28 paid teams for Smokin' On The River. The use of the portable toilet trailers was discussed. The mailing of a schedule was presented. Director Knight said it would be no problem if there is money in the budget. A magnet idea was proposed. This will be discussed at the Council workshop. The beer garden area has been increased. The idea of opening the beer garden on Saturdays was discussed. Councilperson Wilson gave a Concerts In The Park report. The use of the second portable toilet trailer was suggested. Marvin Stephenson had asked to be placed on the agenda. He is not present at this meeting. Peggy Duffy of Haggerty Design has merged with Construction Solutions. Construction Solutions has done some of the Louisville Waterfront design. Ms. Duffy presented and explained a plan for upgrading and improving drainage at Preservation Park. Funding was discussed using the sewer fund fine money. Security ideas were presented. This is intended to be a preservation project. Director Manor said the project is great. Councilperson Smith made the motion to support the presentation of this project to the Sanitary Sewer Board as mitigation, second by Councilperson Sellers, passing on a vote of 4-0. Ms. Duffy said she has a wide variety of green projects, inviting calls. Co erson ~~iith-rnad~the motion to adjourn at 9:05 P.M., second by Cou person Se rs, passing on a ote of 4-0. Fetz, V